Default Criteria for Calculation {SSTUD3-1}

In this option the default criteria that will be used in calculating various marks and results in respect of subjects are defined. Whenever a new subject is created in the Academic Structure, these criteria will automatically default to the new subject and may be changed via option {SSTUD3-2} / {SSTUD3-7} if necessary.

Panelbox 1:

Field	Type & Length	Description
Minimum Full Period Mark for Examination Admission	N3	The full period mark, as calculated in option {SSTUD4-1} may be used to determine whether a student should be allowed admission to the examination. E.g. if the figure 40 is entered here, then all students with Full Period marks between 0 and 39 will be denied examination admission. The effect of this criterion is to set the “Exam Granted” indicator to either “Y” or “N”. In the case where a student does not obtain examination admission, the Result Code will automatically be set to “FA” - “Fail - No exam Admission”. Note: If a student is allowed to write an examination regardless of the Full Period mark obtained, this field may be left blank, i.e. no value must be entered. The effect of this is that all students will be given examination admission.
Full Period Mark Weight	N3	In the calculation of the Final Mark, both the Full Period Mark and the Examination Mark may be used, weighted by the percentages entered in this field and the next. The weights must add up to 100%. Note: If the Full Period Mark alone determines the Final Mark, a 100% weight may be entered here. This will cause the system to ignore examination marks and to use the Full period Mark as the Final Mark.
Exam Mark Weight	N3	In the calculation of the Final Mark, both the Full Period Mark and the Examination Mark may be used, weighted by the percentages entered in this field and the next. The weights must add up to 100%. Note: An entry of 100 in this field will cause the system to ignore any Full Period Mark and to calculate the Final Mark using only the Examination Mark obtained.
Must Student Repeat All Exam Papers?	A1	This indicator can be set to indicate if students must repeat all exam papers in a subsequent exam for a subject that was failed. The value of ‘Y’ = Yes indicates that all papers in the subject must be repeated. This is a default setting that is used by the academic structure (AS) program in {SACADO-10}. When a new subject is created, the program will insert the value in this field into a similar field for each individual subject. If this value is null, the AS program will insert a ‘Y’. The value for each subject can be maintained in {SSTUD3-2}, TAB - Examination Admission and Final Result Criteria.
Mother Subject Type	A2	The subject type used to identify mother subjects, as defined in option {SCODE-27}, is entered here. The <LIST> function will display all valid subject types. Subjects linked to this subject type in option {SACADO-10}, will be regarded as mother subjects.
Module Subject Type	A2	The module subject type used to identify module subjects, as defined in option {SCODE-27}, is entered here. The <LIST> function will display all valid subject types. Subjects linked to this subject type in option {SACADO-10}, TAB - Subject Information will be regarded as module subjects.
Subject Skill Type	A2	The skills subject type used to identify skills subjects, as defined in option {SCODE-27}, is entered here. The <LIST> function will display all valid subject types. Subjects linked to this subject type in option {SACADO-10}, will be regarded as skills subjects. These types of subjects may be registered under a Skills Qualification which is defined on {SACADO-1}.
Maximum Number of Enrolments per Subject	N2	The maximum number of times that a student may register for a subject. The value in this field will apply to all subjects, unless the subject is linked to a subject type for which a different value has been specified in option {SCODE-27}.
Default Result Code	A2	The Result Code which must be used by the system in respect of any student who did not write any of the examination papers, even though the student had examination admission, must be entered here. Typically this would be a code with description “Absent From Exam”.
Result Code Default	A2	Defaut Result code used for fail of Compulsory Subject used in {SSTUD4-7} Compute Overall Mark.
Result for Competence	A2	This is a Result Code that will be allocated to a student when he / she complies with the aims of the assessment, Mark Type or subject that is evaluated on a Competency basis. This Result Code can only be linked to a student who is not yet competent.
Result for not yet Competent	A2	This is a Result Code that will be allocated to a student when he or she does not yet comply with the aims of the assessment, Mark Type or subject that is evaluated on a Competency basis. Only this Result Code can be linked to a student for being not yet competent.
Result for Fail Sub Minimum on Assessment	A2	If a student gets a mark less than the sub minimum defined for the assessment, this Result Code will be allocated by the program: Calculates the Mark Type result {SSTUD4-13}. The Final Mark and result {SSTUD4-4}.
Result for Compulsory Assessment not Submitted	A2	If a student does not have a mark or a result for an assessment, and there is no record for the assignment in {TASKS1-1}, TAB - Students in the Bundle, this result will be allocated by the program that calculates: The Mark Type result {SSTUD4-13}. The Final Mark and result {SSTUD4-4}.
Result for Fail Compulsory Assessment	A2	This Result Code will be allocated to the student by the program that calculates: The Mark Type result {SSTUD4-13} The Final Mark and result {SSTUD4-4}.
Result for Minimum Requirements not Met	A2	This result will be allocated when the student does not comply with the minimum requirements of the Main / Composite subjects, as defined in {SACADO-17}. The calculation is done on the Main / Composite calculation program in {SSTUD4-23}.

Example:

Panelbox 2: Default Examination Paper Criteria

The default number of exam papers used throughout the system is specified here. When a new subject, offering type or class group record is created in {SACADO-13}, Class Group and Lecturers, these default paper criteria are copied to the subject paper criteria in {SSTUD3-2} TAB - Examination Paper Criteria. In V13 an exam type was added to the subject paper criteria. The default exam paper criteria will be copied to exam type ‘N’ on subject paper criteria.

Field	Type & Length	Description
Paper Number	N2	Create a record for each of the total number of examination papers that a subject could have, with each paper taking a consecutive number. These records can be changed in {SSTUD3-2} TAB - Examination Paper Criteria.
Examination Paper Name	A30	Each examination paper may eventually be given a name such as “Algebra” ”Literature”, etc. In the case of these default criteria, however, a description such as “Paper One” might suffice.
% Weight	N6.2	Enter the percentage weight of this paper and its contribution to the examination mark. Decimal values are allowed, e.g. 33.33. The weights of all papers must add up to 100%.
Sub-minimum	N3	If students must obtain a certain minimum mark in examination papers in order to pass the examination, that minimum mark must be entered here. Whilst the examination mark will still be calculated normally, the results of students who fail to achieve this sub-minimum will be set to “Fail, Sub-minimum”. A “0” must be entered if no sub-minimum applies.
Paper Duration	N3	The duration of the paper in minutes. This will be validated by the system against the duration of the exam session in which the paper is scheduled.
Exam Type	A1	Enter the exam type that will be used to create exam paper records.

Example:

Panelbox 3: Exam Paper Result Criteria

This Block is used to enter the default rules for determining the result for an exam paper in a subject, based on the Exam Paper Mark. In a typical situation, the following two entries might apply:

Low Limit	High Limit	Result Code	Result Name
0	49	F	Fail
50	100	P	Pass

These values are copied to exam paper result criteria when a new subject is created in {SACADO-10}, TAB - Subject Information. The records and values can be changed in {SSTUD3-2}, TAB - Exam Paper Marks and Results.

Field	Type & Length	Description
Paper Number	N2	Enter the default paper number.
Result Code	A2	Enter the result code that will be allocated if a paper mark is between the low and high limit. The program will display if this is a 'P'ass result or a 'F'ail result.
Exam Type	A1	Enter the exam type for which this result record is valid
Low Limit	N3.3	Enter the low limit of the range for this result
High Limit	N3.3	Enter the high limit of the range for this result

Example:

Panelbox 4: Default Final Mark and Result criteria

This block is used to enter the default rules for determining the result in a subject based on the Final Mark. In a typical situation, the following four entries might apply:

Low Limit	High Limit	Result Code	Result Name
0	39	F	Fail
40	49	FR	Fail, Re-Exam Allowed
50	69	P	Ordinary Pass
70	100	PD	Pass with Distinction

These values are copied to subject criteria when a new subject is created in {SACADO-10}. The records and values can be changed in {SSTUD3-2}, TAB - Examination Paper Criteria.

Field	Type & Length	Description
Result Code	A2	A valid code, as per option {SCODE-23}, must be supplied and the description will be displayed.
Exam Type	A1	This field indicates the examination type applicable and will default to ‘N’ for normal examinations. This feature then allows for the creation of default settings per examination type.
Low Limit	N3	The lowest mark from which the result is valid.
High Limit	N3	The highest mark for which the result is valid.

Example:

In the following blocks, only Mark Type values can be used where the Mark Type used in {SCODE-10} is indicated as a 'Y' or a 'P'. Please read the indicated manual for an explanation of the 'Y' and 'P' values. The records in this and the next three blocks are in DSL format. Another characteristic is that records are vertically orientated and not horizontal, as with other records.

Panelbox 5: Default Mark Type Criteria

In this block, the user can set up default Mark Type criteria. These defaults are used to create subject Mark Type criteria. This is done when a new subject is created in {SACADO-10}.

Field	Type & Length	Description
Group Type	A1	This is the Group Type for which the criteria are created. Valid values are ‘C’ – Class group, ‘P’ – Practical group and ‘T’ – Tutorial group.
Mark Type	A2	This is the Mark Type as defined in {SCODE-10}. Only Mark Types that are marked as ‘Yes’ in the ‘Include for Year Mark Calculation’ can be entered here.
No. Assessments	N2	Enter the number of assessments that will normally take place in a subject during a year or semester.
Weight	N3	Enter the default weight that this Group and Mark Type will contribute towards the calculation of the full period mark of the subject. Please read the notes regarding competency below.
Best No. Assessments	N2	Enter a value here if the calculation of the mark of this Group and Mark Type is based on the best number of assignments.
All Sub Min	A1	If the calculation of the Group and Mark Type mark is based on the use of the best number of assessments, the user can still indicate that the 'Compute Mark Type Result' and ‘Compute Final mark and Result’ program must check all sub- minimums of all assessments linked to the Group and Mark Type combination.
Eval Method	A1	This indicator is used to show how the Mark Type will be evaluated. Default will be 'O' Compenency - a “C” in this field will mean that the evaluation (result code) will show that the learner is competent or not yet competent. There is no indication of performance. This means that no marks will be entered for this subject. Only the result codes for competency, defined in {SSTUD3-1b1}, may be used. Objective - a “O” in the field will indicate that the subject is evaluated on a performance basis i.e. marks will be entered for a student and full period marks, exam admission and a final mark and result will be calculated if so specified in the calculation criteria (see {SSTUD3-1, SSTUD3-2, SSTUD3-3}). LOV available for this field. Professional Judgement - a “P” in the field will indicate that the subject is evaluated on professional judgment basis i.e. rubric will be entered for a student.

Example:

Panelbox 6: Default Mark Type Result Criteria

Field	Type & Length	Description
GT	A1	Enter the Group Type. Valid values are ‘C’ – Class group, ‘P’ – Practical group and ‘T’ – Tutorial group.
MT	A2	Enter the Mark Type. Value must be defined in {SCODE-10} marked as Yes for ‘Use in full period mark calculation’
Res	A2	Enter a Result Code. Values must be defined in {SCODE-23} and must be active.
Low	N3	Enter the lowest value in the range for this Result Code.
High	N3	Enter the highest value in the range for this Result Code.

Example:

Panelbox 7: Default Assessment Mark Criteria

Field	Type & Length	Description
GT	A1	Enter the Group Type. Valid values are ‘C’ – Class group, ‘P’ – Practical group and ‘T’ – Tutorial group.
MT	A2	Enter the Mark Type. Value must be defined in {SCODE-10} marked as Yes for ‘Use in full period mark calculation’ and 'P' for 'Not used in calculation of year mark'.
NR	N2	The assessment number for which default criteria is defined (up to 99 assessments can be defined). Be careful - the criteria here will be linked to each new subject, offering type class group combination).
Weight	N2.2	The weight of this assessment (optional).
Sub-Min	N3	Enter a sub-minimum for this assessment (optional).
Eval Method	A1	This indicator is used to show how the Mark Type will be evaluated. Default will be 'O' Compenency - a “C” in this field will mean that the evaluation (result code) will show that the learner is competent or not yet competent. There is no indication of performance. This means that no marks will be entered for this subject. Only the result codes for competency, defined in {SSTUD3-1b1}, may be used. Objective - a “O” in the field will indicate that the subject is evaluated on a performance basis i.e. marks will be entered for a student and full period marks, exam admission and a final mark and result will be calculated if so specified in the calculation criteria (see {SSTUD3-1, SSTUD3-2, SSTUD3-3}). LOV available for this field. Professional Judgement - a “P” in the field will indicate that the subject is evaluated on professional judgment basis i.e. rubric will be entered for a student
Compul	A1	Enter a 'Y' if this assessment number will be compulsory.

Example:

Panelbox 8: Default Assessment Mark Result Criteria

Field	Type & Length	Description
GT	A1	Enter the Group Type. Valid values are ‘C’ – Class group, ‘P’ – Practical group and ‘T’ – Tutorial group.
MT	A2	Enter the Mark Type. Value must be defined in {SCODE-10} marked as Yes for ‘Use in full period mark calculation’.
NR	N2	The assessment number for which default result criteria is defined.
Result	A2	Enter a Result Code. Values must be defined in {SCODE-23} and must be active.
Low	N3	Enter the lowest value in the range for this Result Code.
High	N3	Enter the highest value in the range for this Result Code.

Example:

Validation of Default Criteria Report

This program is called when the user exits the form.

It does the following tests:

Block 1: Default Examination Admission and Final Result Criteria:

1	Checks that criteria are entered in block one.
2	Checks that the full period mark percentage and exam percentage add up to 100%.
3	Checks that the Competent, Not yet Competent, Fail Sub-minimum on Assessment and Fail Compulsory Assessment results exist in {SCODE-23} and are active.

Block 2: Default Examination Paper Criteria:

1	Checks that the weights of all papers add up to 100%.

Block 3: Default Examination Admission and Final Result Criteria:

Block 4: Default Final Mark and Result Criteria:

1	Checks that the result used exists in {SCODE-23} and that it is active.
2	Checks that the range of results covers marks 0 to 100.
3	Checks that the low and high ranges are consistent.

Block 5: Default Mark Type Criteria:

1	Checks that the Mark Type, as indicated in {SCODE-10}, is to be used in the calculation of the full period mark.
2	Checks that the Mark Type is defined in {SCODE-10}.
3	Checks that there are criteria for all the Group Types, i.e. ‘C’, ‘P’, and ‘T’.

Block 6: Default Mark Type Result Criteria

1	Checks that each Result Code is defined in {SCODE-23} and that it is active.
2	Checks that the criteria cover the range from 0 to 100.
3	Checks that the low and high ranges are consistent.

Block 7: Default Assessment Mark Criteria:

1	Checks that the assessment competency indicator is consistent with the competency indicator of the corresponding Mark Type record.
2	Checks that the correct number of assessment records is created according to the criteria of the corresponding Mark Type criteria.

Block 8: Default Assessment Mark Result Criteria:

1	Checks that each Result Code is defined in {SCODE-23} and that is is active.
2	Checks that the criteria cover the range from 0 to 100.
3	Checks that the low and high ranges are consistent.

Report - i44ccc.pc:

User Selection	Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
	This report is automatically generated by option {SSTUD3-1}.

Sort Order	Per	Comments
	Per block.

System Select
	There is no user input criteria and all records in the blocks discussed above are selected and validated.

Example:

Processing Rules
	No special processing rules.

Date	System Version	By Whom	Job	Description
05-Mar-2007	v01.0.0.0	Amanda Nell	t133923	New manual format.
08-Jun-2007	v01.0.0.0	Melanie Zeelie	t129082	Corrections.
13-Jul-2007	v01.0.0.0	Charlene van der Schyff	t133923	Corrections done include: fonts, links and new images.
13-Aug-2007	v01.0.0.0	Melanie Zeelie	t133923	Add skills information.
24-Aug-2007	v01.0.0.0	Melanie Zeelie	t133923	Add information due to SACAD-13 change.
11-Nov-2008	v01.0.0.1	Phlip Pretorius	t154423	Add information about exam type and default paper results.
19-Nov-2008	v01.0.0.1	Magda van der Westhuizen	t151710	Update manual: Language Editing: Juliet Gillies.
31-Aug-2010	V02.0.0.0	Bea Swart	t164727	Change Evaluation Type on Mark Types and Assessments
19-Mar-2015	v04.0.0.0	Magda van der Westhuizen	t205922	Change menu's and links from SACAD to SACADO.
01-Feb-2016	v04.0.0.0	Magda van der Westhuizen	t207796	ATOV 207796
21-Sep-2016	v04.0.0.1	Magda van der Westhuizen	t216460	Change {SACAD-14} to {SACADO-10}
15-Jun-2021	v04.1.0.0	Esther Louw	t248293	Add description for Result Code Default