Compute Final Mark And Result {SSTUD4-4}

This program is used to calculate the final mark and result, or in the case of Competency based evaluation subjects, just the result, of a subject.


Before this option can be executed, the Mark Type marks and results (if Assessments and Mark Types are used), the Full Period Mark and the Exam Mark must be computed. The Exam Mark is only relevant where the Full Period Mark Weight is not equal to 100% - see {SSTUDE-1}.


When both the Full Period Mark and the Examination Mark in respect of a subject are available, the Final Mark and Result may be calculated.

The Restriction “SREC” under option {SMNT-5}, can control access to data in this option. This makes it possible to limit access to the updating of marks in respect of one person to one Faculty / Department and Campus only. Campus restriction is not mandatory.

The option may be repeated, in which case the calculated values will be overwritten.

 The SOD = 'MC', 'SR' (Calculation programs to process cancelled marks and results), determines if cancelled subjects' exam marks and final marks and results will be computed. If the 'Alpha/Date Field' = 'Y' for SOD = 'MC', 'SR', the cancelled subject(s) will be included.  If the 'Alpha/Date Field' = 'N', the cancelled subject(s) will be ignored.


User Selection Prompt Text
* an item between square brackets [ ] is the default answer 		Type
&
Length		 Comments
  Enter Exam Year YYYY
  Enter Exam Month N2 Only values between 1 and 12
  First Block Code To Include Or [ALL] A2 Up to 10 block codes can be included
  Enter Next Block Code To Exclude Or <Enter> To Continue A2 Up to 10 block codes can be excluded
  Enter Faculty Code or [ALL] N4  
  Enter Department Code or [ALL] N4  
  Enter Subject Code  A7  
  Include Records with a Final Result Y/[N] A1   
  Enter Campus Code or [ALL] N4  
  Enter Offering Type or [ALL] A2  
  Enter First Exam Type to Include Or [ALL] A1 Up to 10 exam type codes can be included
   Enter First Exam Type To Exclude Or <Enter> To Continue A1 Up to 10 exam type codes can be excluded
  Enter Student Number or [ALL] N9  
  Use Mark Type Information (Y)es/(N)o Y/N  Default:(N)o


Sort Order Per Comments
  Faculty code  
  Department Code  
  Subject Code  


System Select  
  The program will use each individual student's registration year as the academic year to select the criteria for calculation
  For subjects that are evaluated with the Professional Judgment evalution method, the program will only include subjects that is a unit standard (Standard Type in {SACAD-14} does have a value) and the Evaluation Code is Internal.

The following rules apply:
  • There must only be one Mark Type for the Subject;
    • if more than one Mark Type exists, the program will give an error: "Student NNNNNNNNN has more than one Mark Type for Subject XXXXXXX"
  • If only one Mark Type exist then the program will update the Subject Result with the Mark Type Result


   Exclude:
  • Exemptions
  • Cancellations, when 'Alpha/Date Field' = 'N' for SOD = 'MC', 'SR'
  • Competence subjects
  • Attendance only
  • All Mark Type records where the "Mark Type Use" not equal to P or N in {SCODE-10}
  • Subjects with result codes if 'Include Records with a Final Result' is N
  • If "Calculation Rule to apply" is 'E' on {SACADO-17} then the Main Subject will be excluded from the calculation.

Example:

Example of ..


Processing
Rules		  
 

When program is called from {SSTUDM-2} the system cycle that will be used is 'F'. The calculation can be done per Offering Type or ALL.  If ALL is selected the system cycle ‘F’ for all Offering Types must be open {SMNT-2}, else the program will report an error.
  When program is called from here or from {SSTUD2-3}, {TASKS1-2} or {SSTUD2-3} the system cycle that will be used is 'E'. The calculation can be done per Offering Type or ALL.  If ALL is selected the system cycle ‘E’ for all Offering Types must be open {SMNT-2}, else the program will report an error.
  When the final mark calculation is done, the user will have the choice either to use the decimal values (un-rounded) as stored or to use the rounded values.  The use of rounded or decimal values in the calculation of the final mark is controlled by the validation “CD - Calculate Marks With Decimals” in option {SMNT-1}. 
  If a student is linked to a status code that is linked to action code ‘UR - Prevent Update of Results’ or ‘QR - Subj Result and Qual awarded not Allowed’ the system will not compute the Final Mark and Result.
  If "Use Mark Type Information (Y)es/(N)o" is 'Y', then the following rules will apply:
1. For Objective Evaluation ignore records where the criteria has a weight of 0 (Zero),  For other Evaluation methods, these records will be included
2. If the country code in {GCS-1} = 'NZ' check if any compulsory Assessments were not submitted. This is done by matching the result codes of the Mark Types with the default result 'Compulsory Assessment not submitted' {SSTUD3-1} Tab - Default Exam Admission Criteria. If found, this result is allocated to the subject. This is applicable to both Competency based evaluation and not competency based evaluation subjects.
3. If the country code in {GCS-1} = 'NZ' check absence from exam and allocate the result of 'Default Result Code' {SSTUD3-1} Tab - Default Exam Admission Criteria. 
4. Is this subject a competence based subject? {SACADO-10} Tab - Subjects, then the following rules will apply:
a. If all Mark Type Results is 'Result for Competence' {SSTUD3-1} Tab - Default Exam Admission Criteria. Then subject result will be the same
b. Else subject result will be 'Result for Not yet competent' {SSTUD3-1} Tab - Default Exam Admission Criteria.
5. If the country code in {GCS-1} not = 'NZ', if any Mark Type result is 'Result for Compulsory Assessment not Submitted', then the subject result will be the same.
6. If any Mark Type result is 'Result for Fail Compulsory Assessment', then the subject result will be the same.
  If "Use Mark Type Information (Y)es/(N)o" is 'N', then the following rules will apply:
1. For Objective Evaluation ignore records where the criteria has a weight of 0 (Zero),  For other Evaluation methods, these records will be included
If "Use Mark Type Information (Y)es/(N)o" is 'N', then the following rules will apply:
1. Is this subject a competence based subject on {SACADO-10} Tab - Subjects Then the following rules will apply:
a. Is the Full Period Mark weight 100% on {SSTUDE-1}? If Yes, proceed, else don't compute.
b. Is the Full Period Mark of the student entered? if Yes, go on, else don't update the Final Mark and Result.
c. Set Final Mark equal to Full Period Mark and get corresponding result from {SSTUDE-5}, if nothing found from {SSTUDE-4}.
d. If the student was not admitted to the examination the result will be 'FA' - Fail: No admission to exam
  If the country code in {GCS-1} is not 'NZ' the following rule will apply:
1. Was the student absent from exam? Result will be 'Default Result Code' {SSTUD3-1} Tab - Default Exam Admission Criteria.
  If the Full Period Mark or Examination Mark is not entered yet, make the field 0 (zero) to be able to do the calculations.
  Calculate the Final Mark (Full Period Mark *(multiply by) Full Period Mark weight) add (Examination Mark multiply by Examination Mark Weight) and then devide by 100.0 - The Exam and Final mark may have a N4 Value.
  If the student's Exam Paper Mark is less than the subminimum on {SSTUDE-2}, the Result 'FR' will be given for the subject.
  Get corresponding result from {SSTUDE-5}, if nothing found from {SSTUDE-4}.
   In the report, the column marked as ‘Number With No Result’ indicates the number of students that did not have a result for one or more of the Mark Type records.
  If the Subject is marked as Objective evaluation and the Mart Type and Assessments is marked as Professional Judgment or Competence the program will give Update Final Mark and Result with NULL
  Result Codes of the Rubrics on {SSTUD3-26} should not include any of the results of Result for Competence or Result for not yet Competent on {SSTUD3-1} Tab - Default Examination Admission and Final Result Criteria
  Cancelled subject(s) will be included when 'Alpha/Date Field' = 'Y' for SOD = 'MC', 'SR' on {SMNT-12}.  If set to 'N', cancelled subject(s) will be ignored.



See Also:
History Of Changes

Date System Version By Whom Job Description
16-Sep-2006 v01.0.0.0 Phlip Pretorius T126793 New manual format
Add usage of the category of Mark Types.
09-Nov-2006 v01.0.0.1 Phlip Pretorius T135602 Add info regarding the usage of the academic year to select the calculation criteria.
10-Jan-2007 v01.0.0.2 Phlip Pretorius T138804 Add new reason for student excluded
16-Feb-2007 v01.0.0.2 Hermien Hartman T139092 Copied file to Int1
23-Jun-2008 v01.0.0.3 Melanie Zeelie T151035 Correct Information
27-Aug-2008 v01.0.0.4 Bea Swart T152378 Check processing rules and correct
31-Aug-2010 v02.0.0.0 Bea Swart T164727 Add Type of Evaluation P - Professional Judgement
11-Mar-2011 v02.0.0.2 Bea Swart t172079 Change system selection
10-Feb-2012 v02.0.0.2 Bea Swart T176455 Professional Judgement for Internal assessed standards
04-Jan-2013
 v03.0.0.0
 Magda van der Westhuizen
 T178547
 Add Restriction 'SREC'.
29-Nov-2013 v03.0.0.1 Jacob Simelane T194973 Manual Update:Language Editing and added prompt text
18-Dec-2013
 v03.0.0.2
 Magda van der Westhuizen
 T194972
 Insert a proper image.
15-Sep-2014 v03.0.0.3 Bea Swart T191973 ATOV of T196085 - Add new SOD = 'MC', 'SR'
13-Apr-2015 v03.0.0.4 Bea Swart T205419 Weight of Mark Type = 0 indicate that the Mark Type is inactive, this is only value for Objective evaluation.
19-Mar-2015v04.0.0.0Magda van der Westhuizent205922Change SACAD menu's and links to SACADO.
02-Feb-2016
 v04.0.0.0
 Sonja Pavlovic
 t205420
 Copy INT3 manual and re-implements INT4 changes
10-Oct-2016v04.0.0.1Magda van der Westhuizent215615ATOV:  214973.  Correct the rule for result 'FR' where it stated that the exam paper mark is greater instead of less than.
27-Aug-2018
 v04.1.0.0
 Sarah Seeletse
 t226071
 Replace SSTUD3-2 with SSTUDE-1, SSTUDE-2, SSTUDE-3, SSTUDE-5