Link Student Status Codes  {SREGL-2} 


Status Codes are defined in option {SCODE-9} and can be linked to a student in this option. The time period for which this Status Code is active can be indicated by entering a start and end date. 

Status Codes may be defined in the Student System, Finance System and Library System.  Only codes defined in the Student System may be created, updated or deleted in this option.  


The program will write all the status changes to the log file program executed via option {SMNTL-1} with option 12 in the program. Changes that are captured in the log file are:

Search functionality in the 'Search block'  Panel Box 1:

User can do the below tasks on the "Link Student Statuses Codes"
A list of students linked to Statuses or Actions can be printed from {SREGR-29}.

Fields in this option:

Field Type
&
Length
Description
Student Number N9  The Student to whom a status must be linked.  The student’s initials and surname are displayed on the next column.
Status Code  A4 The applicable Status Code.  More than one Status Code may be linked to a student.  The <LIST> function can be used to select valid Status Codes, from {SCODE-9}.  The short name of the Status Code, as well as the Action Code and System that is linked to the status are displayed.
Short Name
A10 Display the short description name of the Status Code as defined on {SCODE1-1}
System Code A1 Only records for Status Codes linked to Action Codes belonging to System 'I' can be created and maintained on this menu option.
Action Code A2 Display the Action Code as linked to the Status Code on {SCODE-9}
Start Date  DD-MON-YYYY The Date on which this status comes into effect.  When the record is entered the system defaults to the system date but the user may change this.
End Date DD-MON-YYYY The Date until which the status is active.  If no End Date is entered, the status will apply until it is removed or an End Date is entered.
Exclusion Code A7 If a student is linked to a Status Code for any one of the following actions, the Exclusion Code must be entered.  The description of the Exclusion  (“Faculty”, “Qualification” or “Subject”) will be displayed on the next column.  This field does not apply to any other action.

AF

SF

MF
Stop Application for a Faculty.
Stop Registration for a Faculty.
Stop  Admission for a Faculty.
The faculty code must be supplied.
AS

SS

MZ
Stop Application for a Subject.
Stop Registration for a Subject.
Stop Admission for a Subject
The subject code must be supplied.
AQ

SQ

MQ 
Stop Application for a Qualification.
Stop Registration for a Qualification.
Stop Admission for a Qualification.
Includes all qualifications that student has Applied or Registered for, plus all Qualifications for Current Academic Year (Cycle 'S' year)
Includes Qualifications of student's Subject registrations.

Includes all Qualifications that student has applied for.
SD

MD
Stop Registration for a Department.
Stop Admission for a Department.
The department code must be supplies.
Offering Type A2 If a student is linked to a Status Code for any one of the following actions, the Offering Type can be entered. This field does not apply to any other action.
 
AS
SS
MZ
Stop Application for a Subject and Offering Type combination.
Stop Registration for a Subject and Offering Type combination.
Stop Admission for a Subject and Offering Type combination.
AQ
SQ
MQ
Stop Application for a Qualification and Offering Type combination.
Stop Registration for a Qualification and Offering Type combination.
Stop Admission for a Qualification and Offering Type combination.


NOTE:  
  • Either a Registration or Application record must exists for the student.  If not no records will be displayed in the LOV's for the 'Exclusion Code'.
  • Exclusion Code will only be updateable if Status Codes are linked to one of the following Action Codes: SS,SQ,SF,AQ,AF,AS,MF,MQ,MZ,MD,SD.

Example:

Example of sregl-2

 

Processing
Rules
 
  Users linked to the restriction 'STAT' will have exclusive access to link and revoke status codes for a student. These restrictions can be setup in {SMNT-5}.

Functionality was added to either lift or create other status(es), when a status is linked to a student.

The linking of statuses can be done in the following options:
{FBLC-7}, {FPMC-12}, {FSAC-1}, {LCIC-6}, {SCODE-9}, {STWEBM-8}



Date System Version By Whom Job Description
23-Jun-2008 v01.0.0.1 Bea Swart T148358 Add new exclusion restrictions of Status Codes.
04-Nov-2008 v01.0.0.2 Magda van der Westhuizen T151714 Update manual:  Language Editing:  Juliet Gillies.
10-Nov-2008 v01.0.0.2 Frans Pelser T154146 Add task number to release this document with T154146
06-Jan-2011 v01.0.0.3 Precious Diale T170710 Add processing rules
21-Dec-2011 v01.0.0.4 Phlip Pretorius T178744 Add status create or end functionality
03-Apr-2013 v01.0.0.5 Amanda van Emmenis T189254 Update manual with report {SREGR-29}.
22-Oct-2015 v03.0.0.0 Katlego Modikoe T205489 Added additional Action Codes that triggers 'Exclusion Code' field to become mandatory.
05-May-2016 v04.0.0.0 Magda van der Westhuizen T210472 Convert manual to INT4.0 and add 'NOTE'.
20-Dec-2018 v04.1.0.0 Precious Diale T233463 Correct links to call the relevant menu options.
24-Jul-2019
v04.1.0.1
Beulah Vries
T237048
Update Manual and insert new image for INT4.1
15-Feb-2021v04.1.0.2Magda van der WesthuizenT248274Update rules for the creation, update or deletion of records.