Projected Student Figures

This program may be used by Department Heads and Other Responsible Personnel to view or maintain Projected Student Figures.  The program displays and updates data in the Three Year Rolling Plan System {GSYS2-5} that is a part of the ITS Student System.

1. On selection of this option, a screen with projected student figures as in Maintain Subject Enrollment Data {RPOPS-2} records will appear.
• The data will be displayed per Department - Only Subjects linked to the Department in the Academic Structure {SACAD-1} will appear.
• Departments that the end user will see is limited to the Departments linked to the Personnel Member with Restriction "STRP" - Web Student Projections. 
• The linkage is done in Access to Projections through the Web. {RPMNT-2}. 
• Note that although the screen used to enter the Restrictions is the same as the "normal" User Restriction Screen {PAMT-1} / {FCSM-4} / {SMNT-5}, in this case, personnel members will be linked instead of users of the ITS System. 
• This means that it is not necessary for Personnel Members to be defined as Users in the User Access Definitions {USERS-5} to be linked.
2. For each Subject, the Subject/Qualification/Offering Type records in Maintain Subject Enrollment Data {RPOPS-2} will display.
3. When a Subject is selected, a screen that will allow the user to update the Projected Number of Students will be presented. 
• This will only be available between the start- and end date as set in the in the System Cycles {RPMNT-1} for the year for which figures is to be displayed.
4. The option will also display the following totals per department:
1. Total FTE Students (Calculated as the sum of the products of the Stats Credit Values and the Numbers of Projected Students) 
2. Total projected fee income
3. FTE Students per Teaching Staff Member (If Salary Budget Figures is available for the Department)
4. The Budgeted Expense per FTE Student (If Expense Budgeting Requests are available for the Department)

• Projected Student Figures should have been prepared with the Three Year rolling plan system
• The year for which Projected Student Figures is to be displayed should be indicated in System Operational Parameter  "RP" Web Student Projection Year in the System Operational Definitions {SMNT-12}

Refer to the documentation on the Three Year Rolling Plan Subsystem {GSYS2-5} for more information. 

1. Enter a record for the relevant year in the System Cycles {RPMNT-1}.
2. Populate the Projected Student Registrations Tables with the number(s) of students for previous years using Populate Subject Enrollment Information  {RPOPS-1}.
3. Enter the estimated Percentage Increase in Student Numbers for the Next Year (and subsequent two years if required) for the Institution in block 1 of Maintain Projection Parameters {RPOPS-3} or per department in block 2 of the same option.
4. Use the number(s) of students for the previous years (as prepared in step 2) and the Percentage Increase (step 3) to calculate Projected Student Figures for the next year(s) by executing Calc and Print Projected Subject Enrollments {RPOPS-4}.
5. Link the Personnel members who should be allowed to view or update Projected Student Figures to the respective departments with "Access to Projections through the Web" {RPMNT-2}.
6. Indicate the Year of the Student Projections to be available through the Web in the System Operational Definitions {SMNT-12}.
7. Notify the responsible personnel members that the figures are available.