Batch Copy to Debtors {KOPS-21}

This option allows the user to copy all donor / pledge “money” transactions on or after the commence date to the debtor linked to the Contact.

*The function will normally be performed once a month and in most cases only by the users in the Finance Department, depending on the internal procedures of the institution.

*The copy program will copy the donation/pledge detail to the Contact debtor for the given parameter if it is a final run. It will create an invoice for “money” donation / pledge records where date received/date cancelled/status are NULL (no value) and copy to debtor is (N)o and the commence date is smaller than or equal to the parameter date. The following accounts will be used:

·        Debit GLA – the control GLA on the account type linked to the contact in {KOPS-2}

·        Credit GLA – the GLA on the pledge in {KOPS-5b2}

*It will also create credit notes where the cancel date is NOT NULL and copy to debtor is (N)o.  The following accounts will be used:

·        Credit GLA – the control GLA on the account type linked to the contact in {KOPS-2}

·        Debit GLA – the GLA on the pledge in {KOPS-5b2}

*For an invoice transaction, link event “KI” (Contact Invoice) to a new AR (Accounts Receivable) transaction type and for a credit note, to event “KC” (Contact Credit Note). This will be the responsibility of the Finance Department. Transaction Type is maintain on option {FCSO-7}.

User Selection	Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
	Date for pledges to be copied to debtors	DD-MON-YYYY
	Post only if the debtor is in (C)redit or (A)ll	A1
	(T)rial run or (F)inal run	A1

Sort Order	Per	Comments
	Debtor, pledge number

System Select
	As above

Example:

Processing Rules
	No special processing rules

History Of Changes

Date	System Version	By Whom	Job	Description
28-Jun-2008	v01.0.0.0	Magda van der Westhuizen	t149068	New manual format.
20-Jan-2009	v01.0.0.1	Ernie van den Berg	t155163	Review manual