Cancel Invoice {FPMO5-5}

This option allows the cancellation of an item related to an invoice.

The user must be linked to the Access code FPCC - "PMIS ALLOW CANCEL CRED DOC" {FCSM-4} to Cancel Documents in this option.

To Cancel a Document the user must query the document select the cancel status "Fully" , select a cancel reason code and commit.

To Cancel an Item on a document the user must query the document and on the second block select a Cancel reason code for the items to be Cancelled. Once all items to be cancelled are marked, commit

Block 1: Cancel Document: Documents

Field	Type & Length	Description
Document Number	A15	The Invoice or Credit Note number of the document to be cancelled. Pop up Menu - available on field Document Number. Document Detail - Selecting the option drills down to the Document Detail screen.
Process Date	DD-MON-YYYY HHMI	The process date defaults from the document to be cancelled.
Document Type	A2	Display the document type. The following document types exist. CN - CR Note IN - Invocie PP - Payment CJ - Journal DR CR - Repeating Credit Note IJ - Journal CR IR - Repeating Invoice
Document Date	DD-MON-YYYY	The document date of the document to be cancelled.
Creditor and Name	N9	The creditor code of the document to be cancelled.
Cancel Status	A1	Valid values are (P)artial, (F)ully and (N)ot Cancelled.
Cancel Reason	A6	This field is only updateable and mandatory if the user entered a (Y)es in the previous field. The user must enter a valid cancel reason code as defined on option {FPMC-8}. If the system defaults a (F)ully into the previous field then this field will be null. The description of the cancel reason code will be displayed. The List of Values will display all the valid cancel reason codes plus their description.
Year	YYYY	The year of the document to be cancelled.
Cycle	MM	The cycle of the document to be cancelled.
Given Currency	N15.2	The total of the document in foreign currency.
Local Value	N15.2	The total of the document before VAT in local currency.
VAT	N15.2	The total for VAT of the document in local currency.
Value	N15.2	The total of the document in local currency.

Example:

Block 1: Cancel Document: Financial Item Detail

Field	Type & Length	Description
Item Description	A4000	Displays the item description of the items available for cancellation for the document..
Financing	A1	The financing flag indicates the relationship/partnership of the GLA's financing the item. The system supports the following relationships: Quantity - Each GLA will finance a specific number of units. Percentage - Each GLA will finance a percentage of the total cost of the item irrespective of the number of units. Cost - Each GLA will finance an advice amount of the total cost of the item irrespective of the number of units. Total cost implies the item quantity multiplied by the VAT inclusive unit price of the item in creditor currency.
Item Detail Type	A1	Valid values are "M", "A", "U" or V. The field is not accessible to the user and the program will populate this value for the line. The following is a description of the values: Master - The Master of the line number. This is always the first record of the line number and there will be only one record with an "M". The record that carries the Item Detail Type "M" is also the senior partner for the distribution code. Additional - The Additional record(s) of the line number. From the second record of the line number all records will be "A". Any number of "A" records can exist for a line number. The record that carries the Item Detail Type "A" is also the junior partner for the distribution code. VAT - VAT record of an "M" or "A" for the line number. This item detail type will be created by the system during commit of a document where the VAT rate and VAT apportionment percentage are greater than zero. An "M" or "A" record can have only one "V" record. Accrual - Invoice accrual correction record for an "M" or "A" record of a line. This item detail type will be created by the system during commit of a document where the item was accrued on receipt of the item per GRV and the system is set to accrual immediately on GRV. An "M" or "A" record can have only one "U" record.
Quantity	N10.3	The number of units for this item. Unit can be up to 3 decimals.
Value	N15.2	Net total for item of the line in local currency.
Cancel Reason	A6	The user must enter a valid cancel reason code as defined on option {FPMC-8}. TYhe List of Values will display all the valid cancel reason codes and descriptions. Pop up Menu - available on field Cancel Reason. Desc - The description of cancel reason Date - The date the cancellation reason was entered User - The user who entered the cancellation reason. Financial Item Detail - Selecting the option drills down to the Financial Item Detail screen.
Cancel	Tick Box	Selecetion of the Item Detail line of the Item Detail Type for this record, to be cancelled.

Example:

Processing Rules
	No special processing rules

Date	System Version	By Whom	Job	Description
03-Dec-2007	v01.0.0.0	Kobus Kleinhans	t144148	New manual format.
18-Mar-2009	v01.0.0.1	Marchand Hildebrand	t152121	Proof Read System Owner.