sp_fpm_fnyapp.html : v01.0.0.1

This applications are common to the applications in the PM - Accounts Payable module. This applications are normally not directly accessible from a menu but from Pop Up Menus on related fields in Accounts Payable options.

Field	Type & Length	Description
Document
Document Number	A15	An unique number for this document.
Document Type	A2	The Type of Document will be displayed. The following document types exist. CN - CR Note IN - Invocie PP - Payment
Document Sign	A1	An indicator showing if the document is a debit or credit.
Creditor	N9	Display the code of the creditor to whom the document belongs. On page 2 the system will display the name of the creditor, preferred language, contact person and telephone.
Currency	A3	The currency code of the orginating document.
Year and Cycle	YYYY/MM	The default of this field is the current year of the PM subsystem. The field is not updateable. The default of this field is the current PM subsystem cycle. The field is not updateable.
Budget Status	A1	Valid values are Sufficient, Forced, Rejected or Insufficient. This field value only comes into operation once the document is committed. The following describes each value: Sufficient The status during creation of the record and before budget control was done OR if budget control was done and the GLA has sufficient funds then this field will be "S". Forced An user has forced budget control that where funds were not sufficient during the budget control. A report of all forced records can be printed using option {FPMOR2-30}. Rejected An user has rejected this transaction. Insufficient The program has done budget control, the GLA has insufficient funds and the user did not override the insufficient funds, the program will set this field to insufficient. The user must remove insufficient funds record or change the expense GLA to a GLA that has sufficient funds.
Paid	A1	This field indicates if this document has been paid. Valid values are (P)artial, (Y)es or (N)o. The default is (N)o.
Process Date	DD-MON-YYYY HHMI	The default of this field is the current system date. The field is not updateable.
Retained	A1	This field indicates the retain status of this document. Valid values are (P)artial, (Y)es or (N)o. The default is (N)o.
Approved	A1	This field indicates the status of approval of this document. Valid values are (P)artial, (Y)es or (N)o. The default is (N)o.
Document Date	DD-MON-YYYY	The default of this field is the current system date. The user is allowed to change the date as long as the date is in the range of 01-JAN-1980 up to the default date.
Cancelled	A1	The cancellation status of this document. Valid values are (P)artial, (Y)es and (N)o. The default is (N)o.
User	A8	The default of this field is the User Code of the user who created the document.
Reference Code	A12	A reference for any relevant information concerning a document.
Given Currency	N15.2	Displays the net total of the document in foreign currency.
Note	A30	A note field for any relevant information concerning a document. This information will not print on a printout for external use.
Local Currency	N15.2	Displays the net total of the document before VAT in local currency.
VAT	N15.2	Displays the net total for VAT of the document in local currency.
Total	N15.2	Displays the net total of all records for the item of the document in local currency.

Field

Type
&
Length

Description

Document

Document Number

A15

An unique number for this document.

Document Type

The Type of Document will be displayed. The following document types exist.

CN - CR Note
IN - Invocie
PP - Payment

Document Sign

An indicator showing if the document is a debit or credit.

Creditor

Display the code of the creditor to whom the document belongs. On page 2 the system will display the name of the creditor, preferred language, contact person and telephone.

Currency

The currency code of the orginating document.

Year and Cycle

YYYY/MM

The default of this field is the current year of the PM subsystem. The field is not updateable. The default of this field is the current PM subsystem cycle. The field is not updateable.

Budget Status

Valid values are Sufficient, Forced, Rejected or Insufficient. This field value only comes into operation once the document is committed.

The following describes each value:

Sufficient

The status during creation of the record and before budget control was done

if budget control was done and the GLA has sufficient funds then this field will be "S".

Forced

An user has forced budget control that where funds were not sufficient during the budget control. A report of all forced records can be printed using option {FPMOR2-30}.

Rejected
An user has rejected this transaction.
Insufficient

The program has done budget control, the GLA has insufficient funds and the user did not override the insufficient funds, the program will set this field to insufficient. The user must remove insufficient funds record or change the expense GLA to a GLA that has sufficient funds.

Paid

This field indicates if this document has been paid. Valid values are (P)artial, (Y)es or (N)o. The default is (N)o.

Process Date

DD-MON-YYYY HHMI

The default of this field is the current system date. The field is not updateable.

Retained

This field indicates the retain status of this document. Valid values are (P)artial, (Y)es or (N)o. The default is (N)o.

Approved

This field indicates the status of approval of this document. Valid values are (P)artial, (Y)es or (N)o. The default is (N)o.

Document Date

DD-MON-YYYY

The default of this field is the current system date. The user is allowed to change the date as long as the date is in the range of 01-JAN-1980 up to the default date.

Cancelled

The cancellation status of this document. Valid values are (P)artial, (Y)es and (N)o. The default is (N)o.

User

The default of this field is the User Code of the user who created the document.

Reference Code

A12

A reference for any relevant information concerning a document.

Given Currency

N15.2

Displays the net total of the document in foreign currency.

Note

A30

A note field for any relevant information concerning a document. This information will not print on a printout for external use.

Local Currency

N15.2

Displays the net total of the document before VAT in local currency.

VAT

N15.2

Displays the net total for VAT of the document in local currency.

Total

N15.2

Displays the net total of all records for the item of the document in local currency.

Field	Type & Length	Description
Document Number	A15	The document number defaults from the TAB - Document Detail.
Document Type	A2	The document type defaults from the TAB - Document Detail.
Creditor Code	N9	The creditor code defaults from the TAB - Document Detail.
Currency	A3	The currency code of the creditor.
Contact Sequence	N2	Refer to the Operational Manual for Addresses.
Address Type	A2	The primary work address type is set up for this creditor at {FPMM-2}.
Address	4 x A30	The primary work address is set up for this creditor at {FPMM-2}.
Postal Code	N4	The primary work address is set up for this creditor at {FPMM-2}.
Telephone Type	A2	The primary work telephone type is set up for this creditor at {FPMM-2}.
Telephone Number		The primary work telephone number is set up for this creditor at {FPMM-2}.
Fax Type	A2	The primary fax number is set up for this creditor at {FPMM-2}.
Preffered Language	A1	Correspondence with a creditor can be handled by the system in this preferred language, either (E)nglish or (A)lternate.

Date	System Version	By Whom	Job	Description
30-Nov-2007	v01.0.0.0	Amanda Nell	t144148	New manual format.
04-Dec-2007	v01.0.0.1	Marchand Hildebrand	t152121	System Owner Proof Reading.

Shared Applications - Document Detail