 |
This three-Block option contains information concerning trusts and trustees, and the associated GL-Allocations.
| Field | Type & Length |
Description |
|---|---|---|
| Trust Code | A6 + A40 | Enter a unique trust code and description. |
| Trust Number | N9 | The system will generated this number on save of the record |
| Founder | A45 | The name of the founder of the trust. The founder could be the estate of a deceased person. |
| Auditor | A45 | The name of the auditor responsible for the auditing of the Trust's books. |
| Cash Book | A5 | Select from the <LIST> function the appropriate cash book code use by the Trust. The description is displayed by the system. The Cost Centre is maintain in option {FCSC-5} |
| GLA | A4 + A8 | Enter the GL-Allocation to be debited with the transaction amount. The system will display the description of the applicable GLA. This GLA will default if the transaction type was specified with a GLA. It is even possible to change this field to future date. The system will validate that the GLA is valid for the specified year and if so, the transaction will be updated. A <LIST> function is available on each field. The Cost Centre is maintain in option {FCSO-1}, Account {FCSO-3} and GLA {FCSO-6}. |
| Submission Date | DD-MON-YYYY | The submission date of the trust. |
| Remarks | A60 | Any remarks may be entered by the user. |
| View Address Info | Button | Refer to the Operational Manual for Addresses |
|
Entering the data of all persons that forms the trustee of the trust.
| Field | Type & Length |
Description |
|---|---|---|
| Trust Code | A6 | The trust code and description from the previous block is defaulted into this field. |
| Individual Type | A1 | Enter (P)ersonnel, (A)lumnus or (O)ther. This field is mandatory and defaults to (P)ersonnel |
| Individual Number | N9 | Select the individual number with the <LIST> function. The system will warn the user if an invalid individual number is entered. Remember that a individual has to be created first under option {KOPS-1} “INDIVIDUAL DETAIL” before the individual may be linked to as a trustee. The field is mandatory. |
| Trustee Name | A40 | Enter the name and surname of the trustee. |
| Address and Postal Code | 4xA30 + A4 | The address of the trustee. |
|
| Field | Type & Length |
Description |
|---|---|---|
| Trust Code | A6 | Default code and description from block 1. |
| Debit GLA | A4+A8 | Enter the GL-Allocation to be debited with the transaction amount, and the description will be displayed. This GLA will default if the transaction type was specified with a GLA. The user can use the <LIST> function. The Cost Centre is maintain in option {FCSO-1}, Account {FCSO-3} and GLA {FCSO-6}. |
| Credit GLA | A4+A8 | Enter the GL-Allocation to be credited with the transaction amount, and the description will be displayed. This GLA will default if the transaction type was specified with a GLA. The user can use the <LIST> function. The Cost Centre is maintain in option {FCSO-1}, Account {FCSO-3} and GLA {FCSO-6}. |
| GL Note | A30 | Enter any note which should accompany the transaction to the general ledger as the first note line. |
| Reference | A12 | Enter the number of the supporting documentation. |
| Date | DD-MON-YYYY | On entering this option, the system will default the system date into this field, and it is not updateable by the user |
| Amount | N12.2 | The value of this transaction. |
|
| Processing Rules |
|
|---|---|
| No special processing rules |
| Date | System Version | By Whom | Job | Description |
|---|---|---|---|---|
| 25-Apr-2007 | v01.0.0.0 | Amanda Nell | t135447 | New manual format. |
| 20-Jan-2009 | v01.0.0.1 | Ernie van den Berg | t155163 | Review manual |
