Repeating Documents {FPMO5-9}


This options allows the user to replicate a document  a number of times into future financial cycles. The program uses a existing document and creates the same document a number of times. The repaeted documents are created using the orginal document number and adding a dash and a chararcter. The program  starts with 0 and increments with 1 each time the document is  repeated. A document can be repeated 36 times.  


On entering the document number, document type and  creditor code for an existing document retrieves the document detail and populates the fields in block 1 of the screen.
The fields Interval defaults to 1 and Times Repeated defaults to 2 but the user is allowed to update the values.
On pressing the "Generate" button the program will create the repeating documents.

Fields in the option:

Block 1:  Orginal Document


Field Type
&
Length		 Description
Document Number A15  A existing invoice or credit note that must be repeated
  • Document Detail - Selecting the option drills down to the Document Detail screen.
  • Query Document - Selecting the option drills down to the Query Document screen.
Document Type A2 Display the document type. The following document types exist.
  • CJ - Journal DR
  • CR - CR Note
  • IJ - Journal CR
  • IN - Invocie
Creditor N9 The creditor must be defined on option {FPMM-2}, TAB - Creditor Detail.  The <List Of Value> function will display all valid Creditor Codes including the name, Currency Code, Lead Time and Payment Term Code.  The name, contact, language and telephone number of the Creditor Code will be displayed.  
First Year YYYY The system defaults the current PM year. The document creation program start at the current PM year and cycle and increment the year should cycle 12 be reached.
First Cycle MM The system defaults the current PM cycle. The document creation program start at the current PM year and cycle and increment the cycle using the intervals.
Document Date DD-MON-YYYY The default sytem date and the user can set the document date. Document date will be increment in months using the intervals documents are repeated with. 
Given Currency N15.2 Displays the net total of the document in foreign currency.
Local Value N15.2 Displays the net total of the document before VAT in local currency.
VAT N15.2 Displays the net total for VAT of the document in local currency.
Value N15.2 Displays the net total of all records for the item of the document in local currency.
Interval N2 Valid values are:
  • 12 - Annually (every 12 months),
  • 6 - Bi-annually (every 6 months),
  • 4 - Quarterly (every 3 months),
  • 3 - Tri-annually (every 4 months),
  • 2 - Bi-monthly (every 2 months) and
  • 1 - Monthly (every month) and indicate the interval between successive documents, in months.
Times Repeated N2 The number of times this document must be repeated.  Valid value range is 1 to 36.
Generated A1 Valid values are (Y)es or null.  When the system has generated the repetitive documents the field is set to (Y)es to indicate that the documents were created..
Generate Button Clicking this button creates the repeating documents. Once the documents have been created the program open a browser window where a report of the doucments created can be viewed. 

Example: Repeat Document

Example of ...

 
Examples: RepeatIng Documents Report

Example of ...

 

Block 2:  Generated Documents

Processing Rules for this Block (delete if not applicable).


Field Type
&
Length		 Description
Document A15 Displays the repeating Document Number created.

Pop up Menu - available on field Document Number.
  • Document Detail - Selecting the option drills down to the Document Detail screen.
  • Query Document - Selecting the option drills down to the Query Document screen.
Type A2 Display the document type of the documents created. The following document types exist.
  • IR - Repeating Invoice
  • CR - Repeating Credit Note
Year YYYY Displays the year the repeating document was created in.,Year  can be viewed on the Document Detail screen of the repeated document.
Cycle MM Displays the cycle the repeating document was created in. Cycle can be viewed on the Document Detail screen of the repeated document.
Document Date DD-MON-YYYY Displays document date the creatred on the repeated document.
Value N15.2

Example:

Example of ...

 


Processing
Rules		  
  No special processing rules


See Also:



History of Changes

Date System Version By Whom Job Description
12-Dec-2007 v01.0.0.0 Amanda Nell t144148 New manual format.
18-Mar-2008 v01.0.0.1 Marchand Hildebrand t152121 proof read System Owner