Quick Capture Invoice {FPMO5-10}

This option allows for the maintenance of Invioce without Orders. Invoices received for items acquired through an official order should processed through {FPMO5-1}, this option is for invoices for which no order exists for example invoice recieved in respect of a contract.

This option is not sensitive to the System Operational Definition code AO - Use GRV's .Even if the SOD Code AO is set to Y a quick invoice can be captured.
The users have no control over the Document Type or Transaction Type in this option, as it is maintained by the program. Transaction Types must be defined in option {FCSO-7} for the following event.

Event	Description	Type of Document
AI	PM - Invoice Transaction	IN

Fields in the option:

Block 1: Document Detail

It is mandatory to complete the Document Detail before the users can access Item Detail.

Field	Type & Length	Description
Document Number	A15	The document number as received from the supplier.Document number is unique per supplier and the user will not be allowed to enter a number that already exists.If the invoice was previously created as being received, under the option {FPMO-3}, the system will delete/remove the received information from {FPMO-3} as soon as this document is committed.
Financial Year/Cycle	YYYY/MM	Displays the year and cycle of the document. The year and cycle defaults from the current PM subsystem year and cycle and is not updateable.
Process Date	DD-MM-YYYY HHMM	The default of this field is the current system date and is not updateable.
Creditor	N9	The creditor must be defined on option {FPMM-2}, TAB - Crediotor Detail. The List Of Values will display Creditor Codes, Name, Currency Code, Lead Time and Payment Term Code. The creditor name and currency selected will be displayed.
Document Date	DD-MM-YYYY	The default of this field is the current system date. The user is allowed to change the date as long as the date is in the range of 01-JAN-1980 up to the default date.
Reference Code	A15	A reference relating to the document.
Document Total	N15.2	The total invoice in local currency..

Example:

Block 2: Item Detail

Field	Type & Length	Description
Description	A4000	The item description as it appears on the invoice received.
Unit	A8	The unit as it appears on the invoice received.
Unit Price	N15.4	The unit price as it appears on the invoice received. Pop up Menu Item Unit Price - the drill down allows the user to drill down to the "Item Unit Price" screen where the items unit price information maybe be maintained.
Quantity	N10.3	The quantity as it appears on the invoice received. Quantity can contain up to 3 decimals.
VAT Inclusive / Exclusive	A1	Is VAT included/excluded in the unit price of this item? (I)ncluded or (E)xcluded. The unit price entered will remain unchanged if this value is changed. The system will default the value of system operational definition code AZ subsystem PM "ORDER/REQ DEF INC./EXC. IND" in to this field and the user is allowed to change the value.
VAT Rate	N8.3	The VAT rate applicable to the ite. The system will default the value of system operational definition code AY subsystem PM "ORDER/REQ/STORE DEF VAT CODE" in to this field and the user is allowed to change the value.
Cost Centre/ Account	A4 A8	The GLA that will fund for the expense, the cost centre and account name will be displayed.
Account Type	A12	Creditor Account Type as defined in option {FCSC-21} for the subsystem PM to be used on the item. The creditors control accounts to be used on the line is derived from the account type. and the description will display. The List of Values on the feilds list the account type and description of available account types.
GL Note	A30	An optional note to accompany the GL-transaction. The system will default the reference number plus the order number and creditor name into this field, depending on values available. The user can update.
VAT Apportionment %	N1.2	Value range of this field is 0 to 1.000. The system will default the VAT apportionment precenatge linked to the VAT Rate Code {FCSC-1} linked to the cost centre {FCSO-1} of the expense GLA. It is the users responsibility to ensure that the VAT apportionment percentage is correct before committing the document. A VAT input transaction will be generated if the VAT rate and VAT apportionment percentage are both greater than 0.00.
Cost	N15.2	The total VAT inclusive cost value before trade discount for the item in the creditors currency.
Line Total	N15.2	The total for the item in local currency.

Example:

Processing Rules
	No special processing rules

Date	System Version	By Whom	Job	Description
12-Dec-2007	v01.0.0.0	Amanda Nell	t144148	New manual format.
17-Mar-2008	v01.0.0.1	Kobus Kleinhans	t152121	Proof Read System owner.
17-Mar-2010	v01.0.0.2	Marchand Hildebrand	i166218	Add unit price drill down and VAT App
01-Jun-2012	v02.0.0.0	Jabu Mokonene	t183024	Add new column showing the line total .
04-Nov-2013	v02.0.0.1	Jacob Simelane	t195290	Changed field length to 15