Write Off Student Balances {FSAOR2-27}


This program will allow the user to write off student balances either between a high and low balance as given by the user or according to the denomination rounding factor as defined in {FCSO-21}.


Before this program is executed in (U)pdate mode, the program to Transfer Balances to Default Account Types {FSAO1-9} and the program to Distribute Credit balances from the Default Account Type {FSAO1-1} must be executed to avoid reversal of amounts greater than the selected amounts.

SD Transaction types must be created in {FCSO-7} for the following events:


Event 24 - SD - DEBIT BALANCE WRITE OFF

Event 25 - SD - CREDIT BALANCE WRITE OFF Event 45 - SD - DENOMINATION ROUNDING WRITE OFF DT
Event 46 - SD - DENOMINATION ROUNDING WRITE OFF CR



User Selection Prompt Text
* an item between square brackets [ ] is the default answer 		Type
&
Length		 Comments
  Trial or Update Run
 A1
  

Student Number Selection: (A)ll / (R)ange / (S)elective
 A1

Write Off (B)alances or based on (D)enomination Rounding Factor
 A1
 If the user selects balances, the program will calculate the student account balance and write off the balance as per selection criteria that follows. If the user selects denomination rounding factor, the program will select all account type / agreement code combinations where the denomination rounding factor is applicable and write off that part of the balance.

If Balances
  • Write Off Balance based on (S)tudent Account Balance or Balance per (A)ccount Type / Agreement Code
    • If Student Account Balance
      • Enter the Lowest Student Account Balance to be Written Off
      • Enter the Highest Student Account balance to be Written Off
    • If Balance per Account Type / Agreement Code
      • Enter the Lowest Student Account Balance to be Written Off
      • Enter the Highest Student Account balance to be Written Off
      • Account Type Selection: (A)ll / (R)ange / (S)elective
      • Agreement Code Selection: (A)ll / (R)ange / (S)elective

A1


N18
N18


N18
N18
A1
A1		 Student Account Balance
  • The program will calculate the total student account balance (ignoring the different account type / agreement code combinations), and if the total calculated balance is between the high and low value specified by the user, generate the write off transactions. The transactions that will be generated will however be per account type / agreement code combination. It will thus be possible when choosing this option that the program will generate transactions per account type / agreement code where the balance that is written off for the different account type / agreement codes on the student account will fall outside the high and low value specified by the user.
Balance per Account Type / Agreement Code
  • The program will calculate the different account type / agreement code balances on the student account separately, and if between the high and low value specified by the user, generate write off transactions for the those account type / agreement codes only.

If Denomination Rounding Factor
  • Account Type Selection: (A)ll / (R)ange / (S)elective
  • Agreement Code Selection: (A)ll / (R)ange / (S)elective

A1
A1
 The user can select account type / agreement code combinations for which the program must test if the denomination rounding factor is applicable.

Must Program Test For Movement on the Student Account
  • If Yes
  • Number of Months of NO Movement
 A1


N5
 The answer will default to (Y)es. If (N)o, all students (currently registered as well) will be included according to the other selection criteria.
 

Sort Order Per Comments
  Student Number
  


System Select  
  No special system selection.


Example: Input criteria will always print on page 1.

fsaor2-27r1i1.jpg




fsaor2-27r1i2.jpg




Processing
Rules		  
  No special processing rules.



List of fields in xml/xsl object (delete if not applicable):



See Also:



History of Changes

Date System Version By Whom Job Description
05-Mar-2013
 v03.0.0.0 Christel van Staden
 t186723 New manual.
28-Aug-2013
 v03.0.0.1
 Frans
 f191618
 Pre-Requisite FSAO1-9 and FSAO1-1