Stock Returns {FPMO4-2} 

This option allows for the maintenance of Stock Return transactions. An Issue is a pre-requisite for a Return  as the return uses the information from the issue to generate the return.  As returns are referenced to issues, theupdateability of the fields on returns are limited.  

The following must exist before the user can process a document in this option.

• Access Restrictions on Document Type  {FCSM-4}.

• For Update and Select privileges the User must be linked to PM Access Restrictions.  The Access Restrictions for this option are:

• The Rules are:

• If linked to FP the user cannot be linked to FPS or FPS% and visa versa.
• If linked to FPS the user cannot be linked to FP or FPS% and visa versa.
• If linked to one of the following Access Restriction: FPSA, FPSC, FPSD, FPSF, FPSH, FPSK, FPSL or FPSP he/she can also be linked to the rest

• Set System Operational Definitions {FCSM-1}, TAB - System Operation Definitions
  

Code	Sub System	Description Action
PL	PM	Auto Print - Store Return

• Store and Item Definitions {FPMM-22}/{FPMM-23}


• Before Stock Items can be used in this option they must be defined in option {FPMM-22} and {FPMM-23}
• These items do have any stock value or create stock movement records
• Items linked to a function cannot be requested, in the back office {FPMO1-1} or in the finance iEnabler, ordered {FPMO2-1}, issued {FPMO4-1} transferred between stores {FPMO4-6} or process stock adjusted {FPMO4-26}.
• The only programs to request or issue function items are the distance education request and issue programs. 
• Functions item can however be returned if the item exist on a study guides issue. The purpose of the return is to correct students account should the student have been charged for the item or to correct the study guides expense in a study guides free environment.



• Transaction Types for Stock Return {FCSO-7}

• The users have no control over the Transaction type in this option, it is maintained by the program.  Transaction Types must be defined in option {FCSO-7} for the following events.

Event	Description	Type of Document
SD	PM - Returns from Department	TA, TF,TM
GI	GL - Stock Input VAT	All documents with output VAT
GJ	GL - Stock Output VAT	All documents with output VAT
SU	PM - Cash Purchase Returns	SP

Fields in the option:

Block 1:  Stock Retuns

• It is mandatory to complete this block before the users can access Block 2.
• The user will select the type of return document to process, a pre-requisite for this return is an issue. 
• On tab from the document type field the document number will be allocated to the return document.
• The user must the  select the store to return the item to.
• The type of return document determines the type of document from which the item will be returned.
• The user must enter or select a issue document to return the item on.

Field	Type & Length	Description
Document Type	A2	The return document type to use for the stock item return. Return document types are maintained in option {FCSO-23} and are controlled by a sequence (Range 61 to 89). Pop up Menu - available on field document number. LOV Type of Documents - Lists available return Document Types and descriptions.
Document Number	A10	The document number will be generated by the system using the Auto Generated Number value for code K1 . K1  STORE RETURN/EQUIVALENT NUMBER
Store Code	A2	The store code to which the item is returned. The system does not allow am item to be returned into another store than the store from which the item was issued. Store codes are defined under option {FPMM-22}.  The program will default the store code linked to the user on the "Finance User Access Control" {FCSM-5} or supplied by the user. If linked to a store the user is restricted to that specefic store.
Originating Document Originating Document is mandatory for returns.
Document Type	A2	The document type of the issue document on which the items were issued.
Document Number	A10	The originating document number for the document type selected. The list of values contains issue document numbers on which items were issued from the store on the document type. If the user wants to return the complete document the user can go to the next block else if the user returns a specific line the user must complete the line number field. Pop up Menu - available on field Document Number. LOV Originating Document Numbers - Lists document number and type for the store and originating document type entered.
Line Number	N3	Enter a line number. Pop up Menu - available on field document number. LOV Line Numbers - Lists Process Date, Line Number, Item Detail Type (IDT), Store, Item Number Sequence. Use the list of values rules to select a line and keep the following rules in mind. There are three levels per document to select from: Level 1.  Select all records from the document by choosing the line 0 (Zero) of the document.  There will be a line 0 per store code and document Level 2.  Select all records from a line of the document by choosing the line greater than zero but without a value in the "IDT" column. Level 3.  Select only an Item Detail record from a line of the document by choosing the line greater than zero but with a value in the "IDT" column.
Item Detail Type	A1	Displays the item detail type of the line the user selected from the list of values on the document number field. If the user selected a line without an IDT the field will be left blank
Sequence Number	N10	Displays the sequence number of the line the user selected from the list of values on the document number field. If the user selected a line without an IDT the field will be left blank.

Example:

 

Block 2:  Stock Returns Item Detail

• The key to this Block is made up of Document Number, Document Type, Line Number, Item Detail Type and Sequence.

Field	Type & Length	Description
Item Code	N8	The item's defaults from the original document. No changes or additional items allowed by the user.
Description	A30	The item description of the item is displayed.  The field is not accessible to the user.
Original Quantity	A8	The total quantity of the item on the issue (original document) will be displayed.  The field is not accessible to the user.
Previously Processed	A8	The total quantity of all returns for the item on the issue (original document) will be displayed.  The field is not accessible to the user
In Stock	N6.3	Displays the in stock quantity in issue units.
Return	N6.3	The number of units to be returned. The return quantity defaults from the original document. The user can reduce the quantity but may not increase the original quantity. Pop Up Menu - available on field quantity. Maintain Internal Delivery Instructions - Selecting the option drills down to the "Maintain Internal Delivery Instructions" screen allowing the user to enter internal delivery instruction for the item. Debtor Item Detail - Selecting the option drills down to the "Debtor Item Detail".
Mark Up %	N5.2	The value defaults from the original document and cannot be changed by the user.
Cost Price	N17.4	The cost price  is copied from the original document and cannot be changed allowed by the user.
Total	N15.2	Displays the total VAT inclusive value for the line.
Expense GLA Cost Centre and Account	A4 + A8	The GLA is copied from the original document and cannot be changed by the user. Pop Up Menu - available on fields Cost Centre and Account. Cost Centre / Account Description - Displays the cost centre and account description for the various fields. Show Date And Time - Displays the date and time the transaction was processed.
Job Number	N8	The value defaults from the original document and the user cannot change the job number on the return

Example:

 

The Return Documents can be re-printed using option {FPMOR4-11}.


History Of Changes

Date	System Version	By Whom	Job	Description
25-May-2007	v01.0.0.0	Amanda Nell	t134675	New manual format.
27-Feb-2009	v01.0.0.1	Marchand Hildebrand	t152121	proof Read System Owner
17-Nov-2009	v02.0.0.0	Marchand hildebrand	t158613	Add Fixed Sales Price
24-Mar-2010	v02.0.0.1	Marchand Hildebrand	t160929	Add Maintenance Returns