Shared Applications - Debtor Item Detail


These applications are common to the requisition, order and goods received input applications although field attributes may differ depending on the type of document processed. These applications are normally not directly accessible from a menu but from related Pop Up Menus on fields in the Requisition, Order or Goods Received options. The ITS philosophy is that the user should be able to enter a request or order on the Requisition or Order options; should the user however require additional functionality the functionality is available and directly accessible from the record on a second or third level.


Debtor Item Detail

The user is prompted in the issue option for a Debtor Number, Account Type, Payment Agreement or Loan Code depending on the type of debtor. This screen allows the user to change the Debtor Number, Account Type, Payment Agreement or Loan Code. All other fields on the screen are display only fields.

Block 1:  Debtor Item Detail

Field Type
&
Length		 Description
Document Number A10  Displays the Document Number of the document from which the user selected to drill down from.
Document Type A2 Displays the Document Type of the document the user selected to drill down from.
Item Detail Type A1 Displays the Item Detail Type of the line from which the user selected to drill down.
Item Number N8 Displays the stock Item Number from which the user selected to drill down.
Description A4000 Displays the Item Description of the stock item from which the user selected to drill down.
Debtor Type A1 Displays the debtor type linked to the issue document
Values are:
  • Student
The following information must be a valid registered student for the subsystem SD.  For a student the user must complete Debtor Code, Account Type and Agreement Code.
  • Debtor   
The following information must be an active debtor for the subsystem AR.  For a debtor the user must complete Debtor Code, Account Type and Loan Code when the Account Type for subsystem AR and category "S".
Debtor Code N9 Enter a valid debtor number for a SD or AR debtor depending on Debtor Type and the short name of the debtor code will be displayed.  A SD debtor must be a registered student and AR active. The list function will list all valid debtor codes and names.
On entering the debtor code the name and currency of the Debtor Type and Debtor Number will be displayed.
Account Type A4 Enter a valid account type for the debtor type and the name will be displayed.  SD account type must be linked to the student in option {FSAO-13} and only Fee account (see Account Type definition {FCSC-21}), but cannot be one of the default account types that are linked to system operational definition codes SC, SL or SM of the subsystem SD.  AR account types can only be of the AR category "N" or "S" (Normal or Staff loans) as defined in option {FCSC-21}.  A list function will display all valid account types and name, AR category or SD Agreement code.  If the user used the list function to select a SD account type then the agreement code of the line selected will default to the debtor agreement code field.
Loan Code A4 This field can only be entered if the debtor type is D and the account type's AR category is "S".  The user can enter any loan code as defined in option {FARS-1} as long as the loan code was not previously used for the debtor or the loan is not fully paid.
Payment Agreement A4 This field can only be entered if the debtor type is "S". The user can only enter agreement codes that are linked to the student and account type as defined in option {FSAO-13}.
Registration Year  YYYY The student's year of registration.
Registration Block A2 The students registration Block for the year of registration.
Qualification/Subject Indicator A1 Valid values are "Q", "S", "T" or "E".  The following describes each value:

Q Prescribed items for a Qualification then the code of the next field will be a qualification code.
S Prescribed items for a Subject then the code of the next field will be a subject code.
T Prescribed items for a Student irrespective the qualification or subject registered then the code of the next field will be null.
E Prescribed items for an Enquirer module then the code of the next field will be a qualification code.
Period of Study A2 The student's Period Of Study for the year of registration.
Qualification/Subject Code  A7 The Qualification or Subject Code depending on the study guide registration/subject indicator for the student and year.
Date Post Sent DD-MON-YYYY The date on which above action was performed.  
Post Number A20 The sticker number on the postal package as typed or scanned.

Example:

Example of ...

 


Processing
Rules		  
  No special processing rules


See Also:



History of Changes

Date System Version By Whom Job Description
07-Jun-2007 v01.0.0.0 Amanda Nell t134659 New manual format.