Create Request for Students {FPMO4-24}

This option is used by the Student Distance Education and Enquirer Subsystems to generate study guide and brochure requests for students in respect of registration or enquirers. Study guides and brochures are maintained in the menu option "Maintain Item to Qual/Subj/Stud/Enq Link " {SDGUIM-1}.

The store used to request study guides from is determined by the offering type of the Qualification or Subject registration. The program searches for the item in the offering type store and if found requests the item from the offering type store. If the item is not found in the offering type store the program searches for the item in the alternate store, if found the item is requested from the alternate store. If the item is still not found the request for the item will not be generated.

For Enquirers the items will be requested from the enquirer store. If the item is not found, no request will be generated.

No items requested will be generated for subjects with a result on {SSTUDY-21}.

Before the user can use this option the Study Guide and/or Enquirer Subsystem must be fully operational, for more detail work through the manual Outline Study Guide and Enquirer Brochure Manual

To generate requests for students, the student must be linked to a country code on the biographical detail. This is required for the calculation of postage fees.

This program is mainly used as a background program started by registration and/or enquirers. The user is also allowed to use this program for the reasons outlined in user selection prompt "Generate Request for".

On selection of the option, the system will prompt the user with a print menu and thereafter the following:

Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
The Academic Year	YYYY
Enter The Block Code	A2	<List of Values> is available
Generate Request for: Student Registration (SR) Additional Subjects (AS) Enquirer Registration (ER) Curriculum Change (CC) Reverse Exemption (EX) Change Qualification (HQ) Single Item (SI) Change Subject (HS) Subject Block Code Change (BC) Preferred Language Change (PL) Enter your Choice from Above [SR]	A2	Because this program is used mainly for background processing, we advise the client only to use codes SR, AS, and SI from the front end. See information below describing more on each code.
If Requested for Enquirer Registration Enquirer Reference Number or ALL The Store Code for the Enquirer	N9 A2
If Requested for Student Registration (SR) Additional Subjects (AS) Curriculum Change (CC) Subject Block Code Change (BC) The Student Number or ALL	N9	<List of Values> is available
If Requested for Single Item (SI) Generate Requests for: Specific S(T)udent, (Q)ualification, (S)ubject or (ALL) If Q enter qualification code or ALL If S enter Subject code or ALL	A1
If Requested for Preferred Language Change (PL) Enter the Student Number or ALL	N9
Enter the Item	N7

Generate Request for code information:

Code	Option call this program	Comments
SR	{SDREGA-1}	This code generates the requisition, on <Save>, of the registration. If the study guides does not display on option {SDGUIS-1}, after the Study Guide button has been used for a valid student, and there are Study Guides defined for the student's registration data. Then: Run this option, for the student, to find why the study guide items did not generate.
AS	{SDREGA-1}	Same as code SR.
ER	{SDENQ-2} & {SENQUR-3}	This code generated the requisition, on <Save>, of the enquirer brochure request. The user is not allowed to run this code from the font end. If the request does not generated, from the mentioned option, re-enter a new brochure request for the enquirer, else report the problem to ITS.
CC	{SDREGA-2} {SDREGC-1} {SDREGC-3} {SDREGC-4}	Will be started for curriculum changes done on the mentioned option. The user is not allowed to run this code from the font end.
EX	{SDREGA-3}	If an exempted subject is change to a normal subject this code will be used to generated the requisition. The user is not allowed to run this code from the font end.
HQ	{SDREGC-1} {SDREGC-7}	Changes to the qualification registration will trigger this code. See rule for changes below. The user is not allowed to run this code from the font end.
SI	None	The code has a front end function only. The user will used it to generated requisition for option {SDGUIM-1} where the New Material indicator is set to Yes or Repeat. This program will set the New Material indicator to No after the generation.
HS	{SDREGC-6}	Changes to the subject registration will trigger this code. See rule for changes below. The user is not allowed to run this code from the font end.
BC	{SDREGC-7}	Same as code HS.
PL	{SREGB-6}	If the student received study guide in the wrong preferred language, then change the preferred language in the mentioned option. Other Student Biographical option will not trigger this code if the preferred language is changed. See rule for changes below. The user is not allowed to run this code from the font end.

The change or cancellation qualification/subject rule:

Items on request not issued will be cancelled.
Items on request partly issued will be completed, the effect is that the request quantity is set to equal item quantity issued.
If "Change", the program will generate the requested item for the qualification/subject after the change.

Sort Order	Per	Comments
	Per Student, Qualification and Block then per Indicator(Qual/Subj), Item and Store

System Select
	All students for whom the request has not been generated as yet.

Example:

Processing Rules
	No special processing rules

Date	System Version	By Whom	Job	Description
16-Nov-2007	v01.0.0.0	Melanie Zeelie	t137052	New manual format.
30-Sep-2009	v01.0.0.1	Ernie van den Berg	t160074	Review the manual.
07-Jul-2010	v02.0.0.0	Ernie van den Berg	t160966	Add Int2 enhancements
21-Sep-2012	v02.0.0.1	Amanda van Emmenis	t181172	Update manual.