Maintain Enquirer Detail {SDENQ-2}

This option consists of five Blocks: it dels with all the Biographical detail, Communication detail, and Certificate detail.

The address system has been split into 2 blocks, i.e.:

The user may navigate to the address block with <Next Block> and then proceed to update data; or
The user may click on the ‘Address / Communication List’ TAB and will be able to view a summary of the addresses on all sequences which will be displayed. If a user moves the cursor to a specific contact, the relevant address and communication detail will be displayed.

Fields in the option:

Block 1: Enquiry Detail

This Block must be <COMMIT>ted before the user proceeds to the next Block.

Field	Type & Length	Description
Enquiry Number	N9	This number can be entered manually or generated by the system, if the institution is geared for the automatic generation of student numbers. The enquirer number becomes the student number, if a qualification enrolment is done.
Year	YYYY	The calendar year in which the enquirer might be starting with her / his studies. The year entered will determine the number being generated. The start number for a specific year is specified in {SNAPP-4}.
User	A8	This is the code of the user who last created or altered the record. The information is updated by the system and cannot be changed by the user.
Date Changed	DD-MON-YYYY	The date when the record was last changed. The system inserts the date and the user cannot change the date manually.
Date Captured	DD-MON-YYYY	The system date on which the record was created. The system inserts the date and the user cannot change the date manually.
Title	A5	The title of the Enquirer. This field is not mandatory. A new code structure has been added on {GCS-9} and the <LIST> function will display all valid codes.
Preferred Name	A30	The Preferred Name of the Enquirer. This field is mandatory.
First Names	A40	Enter the fist names of the Enquirer.
Surname	A30	Enter the Surname of the Enquirer.
Initials	A6	Enter the initials of the Enquirer.
Preferred Language	A1	English or an Alternate is entered here in order to indicate the preferred language. This will determine the language to be used in letters produced from this sub-system, as well as the language of the guides to be issued to an enquirer.
ID Number	A13	Enter the Identity number of the enquirer.
Type of Enquiry	A1	This indicates the way in which the relevant enquiry reached the institution. The possible values are: Telephone Personal Postal Other
Gender	A1	The gender of the enquirer can be captured here.
Media Code	A20	One of the codes created under option {SCODE3-21} can be entered here to indicate the medium through which the enquirer was introduced to the institution. The <LIST> facility can be used to query valid media codes.
Student Type	A1	This is used to indicate the financial group in which an enquirer falls e.g. bursary or normal paying student. Student types are defined in option {SCODE3-5}.
Currency Code	A4	This field is used to indicate the currency of payments. The currencies that are supported by the system are defined in option {FCSO-2b2}.
Enquiry Detail	Button	This button is used to navigate the user to the application id7app.html; this is where the brochure items requested by the student will be maintained.

Example:

Block 2 3 and 4: Operational Manual for Address and Communication {om_addresses}.

Block 7: Certificate Indicator

The enquiry number from Block 1 will be copied to this Block when <NEXT BLOCK> is pressed. If the value of an ‘Insert’ field is ‘Y’, in {SCODE-22}, the code will be displayed in this block automatically. Those not applicable to the student can be deleted. The user can also add the codes of the applicable certificate codes to the enquirer.

Field	Type & Length	Description
Enquiry Number	N7	This number is carried over from the first block.
Certificate	A2	The Certificate / Indicator Code, as defined in option {SCODE-22}. The <LIST> function will display all valid codes.
Seen	A1	Indicate whether the particular certificate has been seen by the institution.
Council Number	A13	If an application for a specific qualification requires a membership number, e.g. SA Medical and Dental Council, this can be entered.
Date Created	DD-MON-YYYY	This field cannot be updated; it refers to the date on which the record is created.
Date Changed	DD-MON-YYYY	This field cannot be updated; it refers to the date on which the record was changed.
Remarks	A60	Any remarks can be entered here for this certificate/indicator.

Example:

Processing Rules
	No special processing rules.

History of Changes

Date	System Version	By Whom	Job	Description
25-Jan-2007	v01.0.0.0	Melanie Zeelie	t141775	New manual.
22-Oct-2007	v01.0.0.0	Melanie Zeelie	t141775	New manual.
14-Oct-2008	v01.0.0.0	Magda van der Westhuizen	t152106	Update manual: Language Editing: Juliet Gillies.
28-Aug-2013	v03.0.0.0	Magda van der Westhuizen	T180505	Insert 'Preferred Name' and new images.