Copy Staff Loan Deductions To AR {FARS-7}
This option allows the loan repayment deductions made from salaries to
be posted to the Debtors System in batch from the salary transaction
file, after the salary calculations have been done.
-
The copying process is
“event” FW: “AR - Copy Staff Loan Deductions”.
Before this program can be executed the first time, the user must
create a suitable Transaction Type (TT) via {FCSO-7) and link it to
this event. The salary loan suspense account to be credited, as
well as the debtors control account to be debited, will be retrieved
from the Loan Detail in {FARS-2}; they are thus not required in the
definition of the TT.
- NOTE: the system will always
copy to the current AR cycle. When the option is executed, the
user must supply the pay cycle from which transactions must be copied;
if this differs from the AR cycle, a warning message will be
given. If transactions from the indicated pay cycle have already
been copied, the system will provide the message
****PAYROLL TRANSACTIONS FOR CYCLE ALREADY ON AR****, no further action will be taken.
NOTE: A payroll calc needs to
exist for the specified cycle in order to be able to copy to AR.
-
The user must next indicate whether
all loan deductions must be copied. If the answer is (Y)es, the
user is given a chance to terminate the process before the copying process
starts. If the answer is (N)o, up to 10 Deduction Codes can be
supplied for copying, the description of each code being displayed as
it is entered. If an invalid Earning code is supplied, the system
provides a warning and does not accept the code. When all the codes have been
entered, the user is given a chance to terminate the process before the copying
process starts.
- The transactions are copied in detail and are displayed on a control report.
- For each loan repayment, the copy
process generates the following two transactions for this debtor which
can be viewed on reports {FAROR1-4 / FAROR1-21 / FAROR1-23}:
- a zero VAT-rated credit
journal to the value of the repayment with journal number = loan code
and note = personnel number
- a GL transaction for the
same amount with transaction number = loan code and TT as specified,
which credits the Debtors Control account for this person's loan and
debits the Salary Loan Suspense account, thus clearing this account.
Both transactions will be identified with
“SALDEDUCT” as reference number and “loan
code-REPYYYYMM” as journal number, where YYYYMM is the cycle of
AR.
Control Report: Copy Staff Loan Deductions to AR
| User Selection |
Prompt Text
* an item between square brackets [ ] is the default
answer |
Type
&
Length |
Comments |
| |
Supply The Pay Cycle From Which Transaction Must Be Copied: (YYYYMM). |
YYYYMM |
|
| |
Supply The Calculation Number: (1-9). |
N1 |
|
| |
Supply The Calculation Number: (1-9). |
N1 |
|
| |
Do you wish to copy all loan deductions from Payroll: (Y / N). |
A1 |
|
| |
If (N)o Enter 1st of 10 Deduction Codes <Return> to stop. |
A1 |
|
| Sort Order |
Per |
Comments |
| |
Loan code within personnel number. |
|
| System Select |
|
| |
All E/Ds in list not already copied
|
Example:
Processing
Rules |
|
| |
No special processing rules. |
See Also:
History of Changes
| Date |
System Version |
By Whom |
Job |
Description |
| 29-May-2008 |
v01.0.0.0 |
Charlene van der Schyff |
t145484 |
New manual format. |
| 10-Jul-2009 |
v01.0.0.1 |
Magda van der Westhuizen |
t158351 |
Update manual; Language Editing; Juliet Gilies. |
