Copy Payroll Deductions to AR {KOPS-22}

This option allows the user to copy all payroll deductions for staff members earmarked for a donation/pledge, e.g. monthly contributions to the Alumni Trust Fund via the Payroll System.

*To execute this option, Deduction codes must be flagged for tax certificates in {FPRG-6} in the Payroll System. These Deduction codes can then be linked to the personnel number in option {FPRI-2}.

*If the reference field for a Deduction code is flagged for tax certificates, it must contain the following information:

-A debtor number, DT**0000000. All 7 digits must be entered and must represent a valid debtor number. Any blanks must be filled with leading zeros, i.e. if the debtor number is “1234”, then enter the reference number as DT**0001234. Option {FPRI-2} will validate if the debtor code is linked to a Contact Category and will check if it is active.

*For the credit note transaction, link event “KD” (Copy Contact Deductions to AR) to a new AR (Accounts Receivable) transaction type. This will be the responsibility of the Finance Department. Transaction Type is maintain on option {FCSO-7}.

*The above functions will normally be performed once a month and in most cases only by the users in the Finance or Personnel Department, depending on the agreed internal procedures of the Institution. The following accounts will be used:

· Credit GLA – the control GLA on the account type linked to the contact in {KOPS-2}

· Debit GLA – the GLA as per ED code used for this transaction

User Selection	Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
	Pay cycle from which transactions must be copied

Sort Order	Per	Comments
	Personnel Number

System Select
	As above

Example:

Processing Rules
	No special processing rules

History Of Changes

Date	System Version	By Whom	Job	Description
28-Jun-2008	v01.0.0.0	Magda van der Westhuizen	t149068	New manual format.