“OTR1” – Routing setup for personnel development plan Assessment {P000010-5}

Routing setup is a work flow or sequence on which a certain sub system will be processed or executed. E.g. if different users must approve a certain work flow process they will specify who will approve the assessment process when and in what sequence. To get more information regarding routing check manual for routing {GROU-1}

A route type for personnel development plan (PDP) assessment process must be created for the assessment to be send to a senior for approval. When creating the route there are different sequence’s that must be created for specific route type, first sequence will always be 0.

For this specific route type “OTR1” for personal development plan assessment there are four sequences created. Below is the step by step instruction of how the route was created.

Step 1 Define route type in GROU-1 block 1

Step 2 define Seq 0 rules in GROU-1 block 2

See below how Sequence 0 will be setup or defined– this sequence will kick off personnel development plan assessment:

Step 3 define outcome rules for this route in GROU-1 block 3

This is where execution of next step for any sequence is define. The outcome set below means if sequence 0 has kicked off then next sequence that will be kicked off is 100.

Step 4 define Seq 100 rules in GROU-1 block 2

This sequence Notify the personnel that an assessment was created and is awaiting completion of 1st set of questions to be answered by the personnel member:

Step 5 define routing instruction for sequence 100

Below is where details of the email will be setup that will be sent to person when sequence 100 is kicked off.

Step 6 define outcome rules for this route in GROU-1 block 3

This is where execution of next step for any sequence is define. The outcome set below means if sequence 100 has kicked off then next sequence that will be kicked off is 140.

Step 7 define Seq 140 rules in GROU-1 block 2

This sequence Notify the personnel member that a 2nd assessment was created and is awaiting completion:

Step 9 define routing instruction for sequence 140

Step 10 define outcome rules for this route in GROU-1 block 3

This is where execution of next step for any sequence is define. The outcome set below means if :
Sequence 140 has kicked off then next sequence that will be kick off is 200. This is where you define execution next step for sequence 140.

Step 11 define Seq 200 rules in GROU-1 block 2

The purpose of this sequence is to define second set of questions to be answered by Direct Senior and Approval requested by Direct Senior.

Step 12 define routing instruction for sequence 200

Below is where email details will be setup or defined for sequence 200. If this sequence kick of the following email below will be send to the personnel.

Step 13 define outcome rules for this route in GROU-1 block 3

This is where execution of next step for any sequence is define. The outcome set below means if :
Sequence 200 has kicked off then next sequence that will be kick off will either be 350,400 or 360 depending on the outcome as defined below.

The route kicks off for all personnel linked to code type that falls within the start and end values.

Personnel is determined by the code type which may be as defined on PSDOP1-1:

Appointment type
Occupational Category
Rank

Below is the information that will be written in sequence 0 when the assessment process is created for a person: These information may be viewed in GROU-2 block 2.

Line Number	What must be written away
0	Applicant email address
1	Applicant personnel number
2	Applicant title, initials, surname
3	Applicant work telephone number
4	Applicant cell phone number
5	Senior personnel number
6	Senior email address
7	Post code
8	Post description
9	Department code
10	Department name
11	PE
12	Assessment number
13	Start date
14	End date
50	Indicate on which line the detail questions and answers of SEQ is created.
51	Indicate on which line the detail questions and answers of SEQ 200 is Created.
5000 - 5999	The detail questions and answers of SEQ 100, questions on equal lines and Answers non equal lines.
6000 - 6999	The detail questions and answers of SEQ 200, questions on equal lines and Answers non equal lines.

Please note: if more sequences are added, the reference line will be the next in this case 52 and the detail will be created in line 7000 – 7999.
Example of Questions and answers in SEQ 0.