Maintain Online Application Questionnaires {PAOP3-1}

This program may be used to Maintain the questionnaires used of the eRecruitment process. Refer to the overview of the Post Advertised Online where people can apply for information on the full process.

Fields in this option:

Block 1: Create Online Post Application Process

This block display the post assessment code and is created when the user clicks on the create online post assessment.

Field	Type & Length	Description
Post	N2	The code used to identify the personnel post code.
Description	A30	The description of the post will display here.
Start date	DD-MON-YYYY	This date indicate when the applications for post advertised starts.
End date	DD-MON-YYYY	This date indicate when the applications for post advertised ends.
Dept	N4	The Department that the post is link to in {PACS-4}.
Description	A30	The description of the Department name .
Post assessment code	A10	Assessment code that is created for the post that is advertised.
Save Changes	Button	Click on the button to save changes that have been created on the post.
Create Online post Assessment	Button	Click on the button to create an assessment code for the selected post.

Example:

Block 2: Control Block

This block is used to enable the user to insert or add a new group to the post assessment code.

The prompts in the Question Group is set-up in the next block

Note: Question Groups can be repeated. Question Groups can copied to new groups,if that is required, "Copy Question groups from 1 assessment code to another {PAOP3-3}" .

Field	Type & Length	Description
Question Group Code	A4	The code used to identify the Question Group Code.
Description	A30	The description of the Question Group Code will display here.
Sequence	N3	Only Sequences with a Responsible Person will be allowed. Sequences linked to Outcome (T)ime Out or (C)ontinue will not be allowed.

Block 3:

This block is used to enable the user to insert or add a new group to the post assessment code.

The prompts in the Question Group is set-up in the next block

Field	Type & Length	Description
Question Group	A4	The Question Group(s) that contains the Questions to be answered in this Sequence Note that multiple Question Groups may be linked to one Sequence.
Sequence	N3	This field displays the Question Group in Sequence.
Question Number	N3	This field display the Question Group in Question Number.
Question Sequence	N3	The order in which the Question Group will display within the Routing Sequence.
Required	A3	This field indicate whether the question is required to be answered.
Weight	N3	This filed display the Weight of the Question.
Delete	Check box	Click on the check box to Delete the row of the specific Question.
Question Detail	A30	This field display the Question in Details according to the Question Number you have selected.
Alternate Question	A30	This field display the Alternative Question of the

Example:

Block 4: Question Groups

Field

Type
&
Length

Description

Group

A unique Question Group code.

Description

A30

A description for the Question Group.

Repeat

If set to (Y)es, the program that presents the Question Group to the end user will allow the end user to create multiple occurrences of the Question Group to enter multiple answer sets.

For example if there are a Question Group "Courses attended", with this field set to (Y)es and with Questions

Name of the Course
Date Attended

The respondent will be allowed execute a "Repeat" action which will allow data for more than one course to be entered

Inactive From

Date

This date indicated from what date the group is inactive and should not be used.

System Generated

If this is (Y)es, the Question Group is supplied by the System and cannot be modified.

Example:

Block 5: Question Detail

This block contains the Questions and Answer Types for a specific Question Group.

Field

Type
&
Length

Description

Group

As in the previous block.

Number

The sequence of the Question in the Question Group.

Required

An indication whether a response to this Question is required on whether a response is optional.

Answer Type

The Answer Type applicable to this Question.

Answer Types are defined in the next block

Weight

This field (Weight) and the field "Score" on the Answer Type may be used to calculate a Total Score for the Online Application Questionnaires.

Maximum Points

This field can be used to determine the maximum points to be allocated to the question , should the system needs to calculate a score based on the applicants answers to the questions.

Repeat

If set to (Y)es, this field will repeat within the Question Group.

Formatting

A20

Please note: This field is reserved for future development.

System Generated

If set to (Y)es, the Question was supplied with the System and cannot be changed.

Inactive From

Date

This date indicates from which date the Question is inactive.

Question Detail

A2000

The text of the Question to be displayed.

Alternate Question

A2000

An alternate Question that will be presented, based on the response of the end user on the Question. (Refer to the previous field)

Block 6 : Question Answer Types

Question Answer Types are defined in this block

Field	Type & Length	Description
Answering Type	A4	A unique Answer Type code.
Description	A30	A description of the Answer Type
Answers	A40	If the Answer type only contains two apposing answers like 'Yes' and 'No', then the answers can be defined here.
Min/Max Level	N5	If the Answer type has a range of answers the minimum and maximum values can be restricted here.
This Prompt is a	A1	The type of prompt that will be presented on the Probation Questionnaire. The following values are available. Prompt Types with no set-up (A) - Text Box : This will create a free format text box where the user can capture his answer (D) - Date: This will create a "Date Control" where the user can select any date value. (S) - Single Line Text: This will create a free format text line where the user can capture his answer Prompt Types where values must be set-up in the next block (Multiple Choice Answers) (B) - Check Box: This will create a check box data control (P) - Popup List: This will create a field with List of Values (R) - Radio Buttons: This will create a Radio Button group Special Type (T) - Value from a List Of Values. This will create a List of Values based on data from the system. Questions Answer Types with Prompt Type (T) is supplied with the system and cannot be created.

Example:

Block 7: Multiple Choice Answers

This page contain multiple choice answers to the questions.

Field	Type & Length	Description
Answering Type	A4	The Question Answer Type as in the previous block.
Description	A30	The description of the Answer Type.
Answers	A4	A "Answer Code" or "Answer Value"
Description	A30	A description of the Answer.
Score	N5	The Score associated with the Answer if a Total Score for the Online Application Questionnaires Evaluation is calculated.