Maintain Personnel Senior/ Direct Supervisors for Secondary Contracts {PBOP-9}

This option is used to maintain the Senior of a Personnel Member {PBOP-1} (page3) and / or the Direct Supervisor of a Personnel Member's Secondary Contract {PAOP-2} (page2).

Seniors and / or Direct Supervisors can be maintained in bulk or individually and this option would typically be used when a person resigns and a new person takes over their responsibilities. In this case, a bulk update may be done to update the existing records on Personnel Biographical Details {PBOP-1} from the old Senior to the new Senior and / or Secondary Appointment Details {PAOP-2} from the old Direct Supervisor to the new Direct Supervisor.

Please Note: Only records on {PBOP-1} (page3) for Seniors and {PAOP-2} (page2) for Direct Supervisors are updated. All other records (i.e routing request sequence numbers where either the Senior or Direct Supervisors has been used) remains unchanged.

Maintain Personnel Seniors

A Personnel Member must be in service to be linked as a senior.

In order for a person to appear on the Senior LOV that is used in Block 1 and 2, the person must be in service for that period.

The Senior may use the iEnabler Leave System to approve or reject leave depending on how the routing has been defined.

Fields in the option:

Block 1: Maintain Seniors

Processing Rules for this Block

The Old Senior number and New Senior number must be advised in this block, both fields are mandatory.

Field	Type & Length	Description
Old Senior	N9	Old Senior Personnel number.
Name	A30	This field displays the Title, Initials and Surname of the Old Senior.
Dept	A4	This field displays the Primary Department Code defined for the Post Number that the Old Senior is appointed to
New Senior	N9	New Senior Personnel number.
Name	A30	This field displays the Title, Initials and Surname of the New Senior.
Dept	A4	This field displays the Primary Department Code defined for the Post Number that the New Senior is sppointed to.

Example:

Block 2:

Processing Rules for this Block.

All records are displayed where the Old Senior Number enterd on Block 1 is defined as a Personnel Member's Senior {PBOP-1} (page3).

The Senior's number is defaulted from the New Senior Number enterd on Block 1; this is an updatable field and may be changed where applicable . Once the changes are saved , records on {PBOP-1} as displayed will be updated.

Field	Type & Length	Description
Person	N7	This field displays the Personnel Number of the person where the Old Senior Number has been defined as the Senior.
Description	A30	This field displays the Title, Intials and Surname of the person that reports to the Old Senior.
Dept	A4	This field displays the Primary Department Code of the Post Number that the person is appointed to.
Senior	N7	This field displays the New Senior Member as defined in Block 1. It is an updateable field and may be changed where applicable.
Name	A30	This field displays the Title, Initials and Surname of the New Senior.
Dept	A4	This field displays the Primary Department Code defined for the Post Number that the New Senior is appointed to .

Example:

Processing Rules
	Validation on the seniors service record to identlify whether the employee is in service to be linked as a senior. Please ensure that the correct Senior is chose before < COMMITT>ing changes.

Maintain Direct Supervisors for Secondary Contracts

A Personnel Member must be in service for this program to change that Old Direct Supervisor to a New Direct Supervisor.
The New Direct Supervisor must be an active personnel member. In order for a person to appear on the Old Direct Supervisor LOV that is used in Block 1 and 2, the person must be linked on {PAOP-2} as a Direct Supervisor to a Personnel Member's Secondary Appointment details.

The Direct Senior may use the iEnabler Claims System to approve or reject Secondary Contract Claims depending on how routing has been defined.

Fields in the option:

Block 1: Maintain Direct Supervisors

Preocessing Rules for this Block:
The Old Direct Supervisor's number and New Direct Supervisor's number must be advised in this block, both fields are mandatory.

Field	Type & Length	Description
Old Senior	N9	Old Direct Supervisor's Personnel number.
Name	A30	This field displays the Title, Initials and Surname of the Old Direct Supervisor.
Dept	A4	This field displays the Primary Department Code defined for the Post Number that the Old Direct Supervisor is appointed to .
New Senior	N9	New Direct Supervisor's Personnel number.
Name	A30	This field displays the Title, Initials and Surname of the New Direct Supervisor.
Dept	A4	This field displays the Primary Department Code defined for the Post Number that the New Direct Supervisor is appointed to.

Example

Block 2:

Processing Rules for this Block.
All records are displayed where the Old Direct Supervisor's Number entered on Block 1 is defined as a Direct Supervisor on a Secondary Contract and where the Available Amount of the Contract (i.e Maximum Amount of the Contract less the total of Claims submitted / captured) is greater than 0.00. The Direct Supervisor's number is defaulted from the New Direct Supervisor's Number entered on Block 1; this is an updateable field and may be changed where applicable. Multiple records may appear for a person if multiple Secondary Contracts exist where the Old Direct Supervisor's number entered is defined for the Contract and the Available Amount of the Contract is greater than 0.00. Once the changes are saved, records on {PAOP-2} as displayed will be updated.

Field	Type & Length	Description
Person	N7	This field displays the Personnel Number of the person where the Old Direct Supervisor's Number has been defined as the Direct Supervisor.
Name & Intials	A30	This field displays the Title, Intials and Surname of the person for whom the Old Direct Supervisor was defined.
Secondary Post	A8	This Post Number of the Secondary Contract Appointment.
Contract Seq	N4	The Secondary Contract Appointment Sequence Number.
Start Date	DD-MON-YYYY	The Start Date of the Secondary Contract Appointment.
Secondary Contract Primary Dept	A4	This field display the Primary Department Code of the Secondary Contract Post Number.
Direct Supervisor	N7	This field display the New Direct Supervisor Number as defined in Block 1. It is an updateable field and may be changed where applicable.
Supervisor Name	A30	This field displays the Title, Initials and Surname of the New Direct Supervisor.
New Direct Supervisor Dept	A4	This field displays the Primary Department Code defined for the Post Number that the New Supervisor is appointed to.

Example

Processing Rules

Date	System Version	By Whom	Job	Description
09-Jan-2008	v01.0.0.0	Allie de Nysschen	t142358	New development.
11-Nov-2008	v01.0.0.0	Charlene van der Schyff	t151940	Edit language obtained from proof read language Juliet Gillies.
20-May-2016	v03.0.0.0	Mmasadi Matseke	t214310	Add new page and images.
19-Nov-2019	v04.1.0.0	Kerrylee Naidoo	t240055	Add new validation enhancement