View Committee/Shortlisting Details and Applications Received for vacant positions {PER0001-1}


The purpose of this facility is to enable the Selection Committee Members to view :

The process starts when Selection Committee and Shortlisting Meeting has been created on {PERS-5} has been completed in the Back Office and "Send Notifiaction" button is selected.This will kick off Routing Type PER3.

Example:


per0001-1p1.jpg


The committee members will be able to view  Committee/Shortlisting Details and Applications Received for vacant positions on the iEnabler. 
Processing
Rules
 
1 Send Notification {PERS-5} creates the Routing Number by activating Routing Type 'PER3' for Selection Committee Notification.


Data displayed for logged in user:
Advert Code Displays the advert code for which the user must view application details 
Advert Description Description of the advert code
Post Code Post Code(s) that the applicant(s) applied for .
Post Description Description of Post 
Department  Primary department of the post applicants applied for
Advert Start Date  Start date of the advert 
Advert Closing Date Closing date of the advert
Number of Applicants per Selection Status Rating
‘A’ Above Standard Total number of applicants per advert that are linked to Selection Status Rating is 'A'  {PERS-4}
‘B’ On Standard, meets requirements Total number of applicants per advert that are linked to Selection Status Rating is 'B'  {PERS-4}
‘C’ Does not meet requirements Total number of applicants per advert that are linked to Selection Status Rating is 'C'  {PERS-4}
‘D’Foreign Nationals / Non-Citizens / Work Permit Holders Total number of applicants per advert that are linked to Selection Status Rating is 'D'  {PERS-4}
Total Total number of records (applicants) that are linked to Selection Status Rating 'A', 'B', 'C', 'D'
View Committee & Meeting Details Select 'View Committee & Meeting Details link, to view Committee details and the Shortlisting Meeting (date, time, venue etc.) details
View Applicant Details Select 'View Applicant Details' link to view Applicant’s details and to view the supporting documentation submitted by them. Clicking on 'View applicants Details' will give the user access to Export the Applicant Details into Excel.

Example:


per0001-1p2.jpg


When "View Selection Committee Member and Shortlisting Meeting Details" is selected, the following details will be displayed.

Example:


per0001-1p3.jpg


The user may view and export the Applicant’s details & view supporting documentation, when the 'View Applicant Details and Supporting Documentation' link is clicked.
The following details will be displayed:

Example:
 


When the 'Export Applicants' button is clicked, an excel spreadsheet with all the Applicants Details will open as per below:



For the committe member to view the Applicant Supporting Documentation, the link 'View Applicant Supporting Documentation' should be clicked.

Example:
 


For the the committe member to view the Referee Feedback Reports, the link 'View Referee Feedback Reports' should be clicked.

Example:
 


History Of Changes

Date System Version By Whom Job Description
7-Jul-2020
v04.1.0.0 Nomhle Lubisi
t241316 New User Manual
14-Sep-2021 v04.1.0.1 Kerrylee Naidoo t249780 Enhancement to export applicants