Applicant Scores, Selection Ratings and Interview Selection {PERS-4}

This menu option displays a global view of the Applications applied through eRecruitment for adverts placed and the status of those applications throughout the selection process. 

It is also used to store the Interview details for those shortlisted.


Search Panel

Fields


Field Type
&
Length		 Description
Advert Code and Start Date LOV Use LOV to commence the 'Search'. On doing so the user will be able to search on the following:
  • Advert Design Code
  • Advert Start Date
  • Post Code and Post Description.
This field is Mandatory.

Example:

Applicant Scores Ratings Interview



Tab: Application Results

All Applications received for the Advert Code / Start Date entered above are displayed.  Export to Excel functionality exists


Fields


Field Type
&
Length		 Description
Applicant Number DISPLAY Applicant Number obtained from eRecruitment Applicant Detail {PERA-1}.
Personnel Number DISPLAY Personnel Number obtained from eRecruitment Applicant Detail {PERA-1}.
Applicant Name DISPLAY Information obtained from eRecruitment Applicant Detail {PERA-1}.
Online Application Date DISPLAY (DD-MON-YYYY). Date on which the applicant submitted the eRecruitment Application
Application Status A1

The Application Status of the Applicant is displayed.

  • A - Appointment Offer Accepted
  • E- Shortlisting in Progress
  • F - Shortlisted, Interview in Progress
  • G - Not Shortlisted, Interview in Progress
  • H - Appointment Offer Declined
  • M - Appointment Offered
  • N - Application Successful
  • R - Application Received
  • W – Withdrawn
  • Z - Never Appoint this Person
Application Statuses are maintained on Applications per Advert Code {PERS-1}
Standard Application Form Score DISPLAY

The total score achieved from the Standard Application Form is displayed.

 

The score is determined by the criteria defined and by running the calculation process Maintain Score Criteria for Standard Application Form & Calculate Applicant’s Score {PERS-2}

 

The score achieved per criteria can be viewed on View Applicant’s Score Results {PERA-2}
Additional Questionnaire Score DISPLAY

The score achieved from the Addition Questionnaires linked to the Advert is displayed.

See, {PERC-3 Advert Question Groups}, {PERC-5 Link Advert Questions to Advert Groups}, {PERC-6 Link Question Groups to Advert Codes}
Total Questionnaire Score DISPLAY Sum of Standard Application Form Score and Additional Questionnaire Score.
Selection Status Rating A1

This is determined by running Calculation of Selection Status Ratings {PERS-3} and may be updated here, as required:

  • A - Above Standard
  • B - On Standard, Meets Requirements
  • C - Does not meet Requirements application Received
  • D - Foreign National, Work Permit Holders, Non Citizens
Selected for Interview (Y / N) A1 Dropdown to enable the user to record whether the applicant is shortlisted and has been selected to be interviewed.

  • Y - Yes
  • N - No 
Selection Choice Number N10
 Inserted by user, shortlisting selection choice
Total Interview Score N4 User enters score as agreed by the interview panel.
Age DISPLAY Information obtained from eRecruitment Applicant Detail {PERA-1}.
Ethnic Group DISPLAY Information obtained from eRecruitment Applicant Detail {PERA-1}.
Gender DISPLAY Information obtained from eRecruitment Applicant Detail {PERA-1}.
Nationality DISPLAY Information obtained from eRecruitment Applicant Detail {PERA-1}.
Citizen Resident Status DISPLAY Information obtained from eRecruitment Applicant Detail {PERA-1}.
Highest Qualification DISPLAY Information obtained from eRecruitment Applicant Detail {PERA-1}.
Disability DISPLAY Information obtained from eRecruitment Applicant Detail {PERA-1}.
Number of Positions Applied For DISPLAY Calculated from the number of applications submitted via eRecruitment..

Example:

Applicant Details Search Results and Maintenance


Export to Excel

When selecting the Export to Excel button, the user has the option to 'Open', 'Save' or 'Save as'.

Example:

Export to Excel button, the user has the option to 'Open', 'Save' or 'Save as'.



Tab: Interview Details

When the user selects Tab 2, all Applicants details will display for the Advert Code / Start Date where the 'Selected for Interview' is Y - Yes'.

Once defined, the interview details can be emailed to applicants by running Email Interview Details to Shortlisted Applicants {PERSR-1}



Fields


Field Type
&
Length		 Description
Applicant Number DISPLAY As displayed on the previous tab
Personnel Number DISPLAY As displayed on the previous tab.
Applicant Name DISPLAY As displayed on the previous tab
Email Address DISPLAY Information obtained from eRecruitment Applicant Detail {PERA-1}.
Cellphone Number DISPLAY Information obtained from eRecruitment Applicant Detail {PERA-1}.
Room A7 Enter Room Code or use LOV to obtain the room required for the Interview. Available search fields are:
  • Building Number
  • Building Name
  • Floor Number
  • Room Number
  • Campus Code
When results of search are selected Room, Floor and Building will populate.
Floor N4 Floor code may be entered, but if LOV is used above field will populate.
Building A7 Building code may be entered, but if LOV is used above field will populate.
Interview Date D11 (DD-MON-YYYY) Use Calendar icon to enter the interview date.
Interview Start Time A5 (HH:MM) Insert start time e.g. 09:00.
Interview End Time N5 (HH:MM) Insert end time.
Confirmation Date D11
 (DD-MON-YYYY) Use Calendar icon to enter the date on which the interview has been confirmed.
Remarks A80 Information relevant to the candidates to be shortlisted in

Example:

Interview details



Export to Excel

When selecting the Export to Excel button, the user has the option to 'Open', 'Save' or 'Save as'.

Example:

Interview export to excel



Processing
Rules		   
 1 When moving from Applicant Results, the record highlighted will display in Interview Details. The user will then be able to amend, insert or update information.


See Also:



History of Changes

Date System Version By Whom Job Description
03-Feb-2020 v04.1.0.0 Philip Patrick t241316 New manual compiled.
10-JUL-2020 V04.1.0.0 Kerrylee Naidoo t241316 Updated manual created