Maintain GRV {PGR001-2}
This option is used to maintain GRV documents created through the option Query Outstanding Requisition/Order PGR001-1 .
Selecting this option displays a list of GRV's created by the user but
not yet completed. The GRV's listed are restricted to GRV's created by the user and further restricted by the restriction FPDG.
The screen lists the GRV Number, Supplier, Order Number, Capture Date
and GRV total. The GRV number is a navigation link to the GRV Received
screen. The user is able to change maintain previously generated
GRV's, save changes and then complete GRV with this option.
Prerequisites to use this option:
Access to Web GRV
The user must be a registered personnel member on {PBOP-1} Personnel Biographical before accessing Web GRV.
The user must have a personnel service record on {PBOP-2}
Ensure that set up is done properly on option {PWEBM-11} Business Functions, to make web menu options available.
Set up for Finance iEnabler must be as follows:
- System Code = 'P'
- Code = 'PF001'
- Validate ITS User = 'No'
- Parent Business Function = 'P00000'
Setup for Goods Receiving must be as follows:
- System Code = 'P'
- Code = 'PGR001'
- Validate ITS User = 'No'
- Parent Business Function = 'PF0001'
Back office Goods Received Vouchers are maintained on option {FPMO3-1} Maintain GRV and are not subjected to the validation phase which web GRV's must undergo.
Restrictions are maintained on option {FCSM-4} Maintain User Restrictions. Access is determined by the user restriction 'FPDG'
{FCSM-1} Maintain System Operation Definitions
| Code |
Sub System |
Description |
Alpha,
Date or
Numeric |
Information, valid
values and rules |
| BQ |
PM |
Allow GRV Quant
to exceed ORD Quant |
A |
A
Valid values are (Y)es or (N)o. The default
is (N)o. If (Y)es, the user may change the GRV Quantity to a value that
are greater than the order quantity,else quantity cannot exceed the
order quantity . Also used in option {FPMO3-1}. |
| BR |
PM |
ORD/GRV Variance amount N17.2 |
N |
Valid values are null or 0.00 to
999 999 999 999 999.99. The default is null. Indicate the variance
allowed between the Order and GRV unit price.
This code can
operate independently or in conjunction with code BS. |
| BS |
PM |
ORD/GRV Variance % N6.3 |
N |
Valid values are null or 0.00 to
999.999. The default is null. Indicate the
variance percentage allowed
between Order and GRV unit price.
This code can operate
independently or in conjunction with code BR. |
Main Screen - Maintain GRV
This business function of the finance self service will allow the user
to maintain Goods Received Voucher. Selecting this business function a
screen with number of fields will appear. GRV's which has not yet been
completed by the creation menu option will be maintained on this option.
GRV Number is a navigation link to the item detail. Click on the link to view the item detail.
Example:
Screen - Maintain GRV - GRV Received
This screen list details of a specific GRV.
Example:
Click on the navigation link "click here" will allow the user to do the following:
- View/Upload Delivery Note/Invoice - allows the user to attach document and images to the document.
- Notes/Delivery Note - allows the user to attach notes to the document.
- Print Document - this link allows the user to view the document to be printed.
- Complete GRV - indicates that the user has completed processing and the GRV must be sent for validation.
Example:
Screen - Maintain Documents : GRV Web
Click on the navigation link 'View/Upload Delivery Note/Invoice'
from the above screen to upload and maintain documents.Click on the
Upload Document, Browse and then Save buttons to upload the file
required and then save it. On save the screen 'Document Upload : GRV -
Web' will appear. Use the close button to go back to the previous
screen.
Example:
Screen - Document Upload : GRV - Web
The Document Upload : GRV - Web screen displays the details of the
documents uploaded. Click on close button. You will now be re-directed
to the screen 'Maintain Documents : GRV Web'
Example:
Screen - Maintain Documents : GRV Web
This screen will enable the user to view the uploaded and saved documents. You may use the button
'Upload Document' to upload documents as required. The button 'List'
Selection' will enable you to list and view all the saved
documents uploaded. Click on the actual file name to view details of the
file.
Example:
Click on the Document Sequence of your choice to maintain a specific
document. By selecting the link 'Maintain Document' you will be
directed to the screen 'GRV - Web - Maintain ' where you will be able
to amend or cancel a note.
Example:
Screen - GRV - Web - Maintain
Enter or amend remark for specific GRV by using the white space
on this screen and then click on save. The remark will be added to the
above screen just below the Remark column. Use the return button to go
back to the previous screen.
Example:
Screen - GRV - Web - List
Click on the navigation link 'Notes - Delivery Note' from 'Maintain GRV
- GRV Received' screen above to attach notes to the document. Use New Note
button to add new notes.
Example:
Screen - GRV - Web - New
This screen may be used to add a new note to document. The Note Type default to Finance Note,
Communication Method to System Note and Direction to In, this values
may be changed as required. The Action Date, Time and Note are not
mandatory fields. Click on save button to save a note after all the
required information is entered.
Example:
Screen - GRV - Web - List
This screen displays a list of all saved notes. Click on the navigation
link 'Maintain Note' or 'Maintain Reminders' to amend or add a reminder
to the note.
Example:
Screen - Maintain Note
The user must indicate the note status and enter note
on the white area of this screen to amend or cancel a note. The note status default to
'N and the amend note field is not compulsory. Click on save when all the necessary information is entered.
Example:
Screen - Notes List
This screen displays notes amended or cancelled from the previous screen
Example:
Screen - New Reminder
A new reminder for specific note may be added by using this
screen. A List of
Values pop-up screen is available to search for users by code or
description. A calendar is also available and may be used to enter the
reminder date. Click on Save button after all the required information
has been entered.
Example:
Screen - List Reminders
This screen displays a list of reminders for a specific note. Click on the
reminder number of your choice to either amend or add a new reminder.
Example:
Screen - Amend Reminder
A reminder may be amended by using this screen. Enter all the required information and then click on save to commit changes.
Example:
Screen - Print Document
Click on the navigation link 'Print Document' from Maintain GRV
- GRV Received screen view and print document. This document that indicates
different item line numbers with details will be printed on users
request.
Example:
Screen - Complete GRV
Click on the navigation link 'Complete GRV' from 'Maintain GRV
- GRV Received' screen above to complete GRV. The screen below with GRV
number and list of users will appear. Select the user number validated
to complete the GRV then click close. The GRV completed will then be
removed from the list of GRV's on the Maintain GRV screen.
Example:
Screen - GRV Received
The 'Fully Received' check box will enable the user to mark the
line as fully received even though some items might have been
outstanding. The 'Delete' check box allows the user to mark line on the
GRV and delete the lines not received or incorrectly received.
Example:
Screen - GRV Received - Budget Allocation
The navigation link on 'Budget Allocation' from the previous
screen navigates to the Budget Allocation screen for items
where the financing method is
quantity. Items from this screen are not updateable and the user must
navigate to a screen from here to process or maintain GRV line. Click
on the return button to go back to previous screen
Example:
Screen - GRV Unit Price Update
This screen is a result of clicking the actual unit price from
the Maintain GRV - GRV Received screen and it will enable the user to
update the unit price. Make changes by entering the required
information and then click on save. The Revert Changes button will
enable the user to lose all the changed made to the screen before
saving.
Example:
List of fields in xml/xsl
object (delete if not applicable):
See Also:
History of Changes
| Date |
System Version |
By Whom |
Job |
Description |
| 15-Mar-2011 |
v01.0.0.0 |
Precious Diale |
t163381 |
New manual format. |
| 14-Nov-2011 |
v02.0.0.0 |
Marchand |
t178236 |
Apply manual to Int 2.0 |
