Payroll and Personnel Letter code Structure {PLETC-2}


This option is used to create letter codes for the Payroll and Personnel subsystems.

This option only creates a letter code as well as allow the user to upload the relevant signature for a letter if required. Please only upload one correct signature, where multiple signatures are uploaded the system will display the first record/signature it picks up. If multiple signatures were uploaded select menu option GDOCS-2 to remove unwanted signatures that was uploaded erroneously.

The user must indicate whether the signature must print after the letter contents, before the footer, if this field is null or No the signature will not print.

The system also allows for the user to determine for which period the letter will be available on the iEnabler where personnel can log on and view the letter, where it is applicable to them selfs. 

Letter codes may be created, maintained or deleted.

All mandatory fields will be preceded by '*'.


Search

The user can search for  letter codes based on the letter code/sub system or the standard advance search option can be used to select on additional fields.



Search Results

This will display all related data to a specific letter code.
If the cursor is on a specific record in this block, it may be maintained in the next block.





Maintain Create Records

Field Type
&
Length		 Description
Sub System A10 This values is maintained on a List of Values  from where the relevant sub system may be selected. 
Letter code A30 The letter code may be any code but must be unique.
 Description A100 This will contain the Letter code description.
Insert Signature after Letter content A1 This List of Values only contains Y/N
Signature Uploaded A1 If a signature was uploaded via the Documents and notes option and exists for this letter code, then this field will display as 'Y'
iEnabler Start Date D11 This field can be selected from the date icon and must be a valid date. This date indicates from what date the letter code will be available on the iEnabler for personnel to generate it for themselves.
iEnabler End Date D11 This field can be selected from the date icon and must be a valid date. This date indicates up to  what date the letter code will be available on the iEnabler for personnel to generate it for themselves.
Inactive Date D11 This field can be selected from the date icon and must be a valid date. This date indicates from what date the letter code will become inactive.
Number Values  1 - 3 N17.2 These fields are used for notch detail validations for Payroll letters, and consists of Current Notch end cycle, Future Notch Start Cycle  previous Notch end cycle. Where a notch is 0 or null no letter will be generated.
Character Values 1 - 3 A40 These fields are currently not used. 
 




 









Processing
Rules		  
 1. This option is used to create and maintain letter codes to be used in the generation of letters.



History of Changes

Date System Version By Whom Job Description
22-Sep-2022 v04.1.0.0 Allie de Nysschen T256149 New option to create letter codes to be used for the generation of letters.