Personnel and Payroll Letter design {PLETO-1}

This option is used to design the contents of letters which may be generated for personnel and payroll purposes.

Process:

The letter code must be created in {PLETC-2}.
If a signature is required, the signature must be uploaded as a document, linked to the Letter Code created in {PLETC-2} and the indicator Insert Signature after Letter Contents set to 'Yes' . The signature will be displayed after the letter contents and before the Letter footer record.
The user will select the letter code for which the contents of the letter are being created.
The details of the Letter code selected are displayed in block 2.
The contents of the letter are designed in Block 3. - Special Characters (i.e. Underline, Bold, Italic) may be used and List of values are displayed in Tab 2. - D-parameters may also be used , to select data, specific to personnel and are displayed in Tab 3
The Footer is designed in block 4.

Special Characters will be used to control the font of the detail in the letter i.e. Bold, Underscore, Italic etc, please see a list of all available Special Characters in Tab 2.

The D-Parameters will be used to select and display data from the database i.e. $Title$ will be replaced by the Title of the person for whom the letter is generated, please see a list of all available D-Parameters in the Tab 3.

The letter content will be defined in Tab 1 Block2 and the footer content in Tab 1 Block 3.

In this option letter designs can be created, Maintained or deleted.

Tab 1 Block 1
Search
If the user clicks on Tab 1 Letter Design it will display all letter codes and descriptions as well as the sub system for which the letter code was created; If dates on which the letter is available to staff on the iEnabler, the iEnabler start and end dates defined will be displayed.

Letter codes with an inactive date <= the system date in {PLETC-2} will not display here.

The user can search for letter codes based on the letter code or the standard advance search option can be used to select on additional fields.

Tab 1 Block 2
Search Results - Letter Design

This block will display letter codes searched for in block 1, or if the user click on Create it will open a new search panel where a letter code can be searched for that was created on {PLETC-2}.
Once a Letter code is selected , the cursor will highlight the selected record and then the letter content can be defined in block 3.

Tab 1 Block 3 - Letter Content

This block will be used to define the letter content using the D-Parameters as well as the Special Characters.
The user may type in any wording and paragraphs as required and use the special Characters to define the font characteristics of the wording i.e. Bold, Italic etc. Where data from the system is required in the letter i.e. Title, Initials and Surname of the person for whom the letter is generated the user may use D-Parameters which will be replaced by the data when the letter is generated i.e. $Title$, $Initials$, $Surname$.

Field	Type & Length	Description
Letter Content	A4000	The user will define the letter content here using the special Characters and D-Parameters.

Tab 1 Bloc 4 - Letter Footer

This block will be used to define the letter footer content using the D-Parameters as well as the Special Characters.
The user may type in any wording and paragraphs as required and use the special Characters to define the font characteristics of the wording i.e. Bold, Italic etc. Where data from the system is required in the letter i.e. Title, Initials and Surname of the person for whom the letter is generated the user may use D-Parameters which will be replaced by the data when the letter is generated i.e. $Title$, $Initials$, $Surname$.

Field	Type & Length	Description	Letter Content	A4000	This values is maintained on a List of Values from where the relevant sub system may be selected.

Footer Content

A400

The user will define the letter content here using the special Characters and D-Parameters.

Example

Please see the letter generated from the letter content setup above.

Processing Rules
1.	This option is used to create and maintain letter codes to be used in the generation of letters.

Tab 2 - Special Characters can be viewed only
Fields in this option:

Field	Type & Length	Description
Code	A10	Special Character Code.
Description	A100	Special Character description.

Example:

Tab 3 - D Parameters can be viewed only
D Parameters are variables that may be used in letters replacing a variable with data from the system i.e. $First Name$, if used in a letter will be replaced by the actual first name for
whom the letter is being generated.

Fields in this option:

Field	Type & Length	Description
Group	A40	This is the group that the D Parameter is linked to i.e. Biographical data, Service Record, Contact Details, Notch Detail etc.
Code	A40	D Parameter Code.
Description	A100	D Parameter description.

Processing Rules
1.	In this option in Tab 2 and Tab 3 all the possible Special Characters and D-Parameters that may be used in letters that is created.

History of Changes

Date	System Version	By Whom	Job	Description
22-Sep-2022	v04.1.0.0	Allie de Nysschen	T256149	New option to create letter content for letter codes.