Applicant Biographical Detail {PROPA-1}

This option is used to maintain internal applicants or to create / maintain external applicants.

For an external applicant, the following default salary information is created: tax status, payment type = che(Q)ue, bonus month, calculation number = 1, pay date = 1, tax-on-bonus = (A)nnual.

NOTE: No service record is created for an external applicant.

Fields in the option:

Block 1: Applicant and Post Detail

For an internal applicant: query the personnel number and the system will display the following fields:

Surname
Initials
First Names
Nickname
Title
Birth Date
Gender
Marital Status
Preferred Language
Citizen Code
Group
ID Number
Passport Number
Date of Issue
Country of Issue

all of which except Birth Date, Gender and Marital Status can be updated (tax and bonus implications). Date of Issue may be entered.

For an external applicant: supply a number; the system will check for duplicates, after which the rest of the information must be supplied. If event AN on {GOPS-2} is set to Y, the program will insert an auto-generated applicant number on commit. The auto generated number is maintained on {PRMT-3}.

It would be good practice to query on surname, birth date, etc. before a record is created for an external applicant, since s/he might already be on the database (previously employed).

Field	Type & Length	Description
Applicant No	N9	Internal Applicant - Current Personnel number or else a new number.
Surname	A30	Applicant's surname.
Initials	A6	Applicant's initials.
First Names	A40	Applicant's full first names.
Nickname	A40	Applicant's nickname.
Title	A4	Applicant's title.
Birth Date	DD-MON-YYYY	Applicant's birth date.
Gender	A1	Applicant's gender.
Marital Status	A1	Applicant's marital status.
Pref. Lang.	A1	Applicant's preferred language.
Citizen Code	N3	Applicant's citizen code.
Group	N2	Applicant's group.
Identity Number	A13	Applicant's identity number. The system does not check on the control digit in the identification number. A <LIST> facility is however provided that will show all persons with identical ID numbers in order to minimize the duplication of personnel records. When the cursor is moved across this field and a duplicate number is entered, the message “ID Number already exists” appears at the bottom of the screen; when the user acknowledges the message, the personnel numbers, surnames, initials, genders and dates of birth of the individuals will pop up. The check on the ID number is done on the first 10 digits. The ID number is mandatory if the Nature of Person is A, C or M. The ID number is not mandatory if the Nature of Person is B.
Passport Number	A15	Applicant's passport number. Passport number may be recorded. The Passport number is mandatory if the Nature of Person is A, C or M and the ID number is not provided. The Passport number is not mandatory if the Nature of Person is B. A <LIST> facility is however provided which will show all persons with identical Passport numbers in order to minimize the duplication of personnel records. When the cursor is moved across this field and a duplicate number is entered, the message “Passport Number already exists” appears at the bottom of the screen; when the user acknowledges the message, the personnel numbers, surnames, initials, gender and dates of birth of the individuals will pop up. This is only a warning message.
Date of Issue	DD-MON-YYYY	The date on which the passport was issued.
Country of Issue	N4	The country in which the passport was issued.
Expiry Date	DD-MON-YYYY	The date on which the passport expires.
View Address Info		Click on this button to view Address / Communication Info. See Operational Manual Addresses.

Example:

Block 2: Insert/Update Other Personnel Detail

Field	Type & Length	Description
Select an Option from the above columns.	N2	Enter the number of the option that you want to execute.
Apply	Button	Press the button to execute the option you have chosen.

Example:

Processing Rules
	No special processing rules.

Date	System Version	By Whom	Job	Description
15-Jan-2007	v01.0.0.0	Anelia Terblanche	t134472	New manual format.
13-Oct-2008	v01.0.0.0	Charlene van der Schyff	t152012	Edit language obtained from proof read language Juliet Gillies.