Previous Qualifications / Subjects {SREGB-7}


Details of previous studies are kept in two blocks.  The first deals with the qualifications for which the student was enrolled and the second deals with the actual subjects that the student passed.

Both blocks are under SBIO restriction control.


Panel box 1:  Previous Qualifications

Note:  This is just for qualifications and subjects passed at other institutions.  The studies undertaken at your own institution will be entered at Maintain History, {SMNT-4}


Field Type
&
Length
Description
Student Number N9 The Student Number for which the qualification/s must be entered.
From Year
To Year
YYYY,
YYYY
The initial and the last years of the registration for a qualification at another institution are entered (for example studies from 1982 to 1985). 
Institution Code N4 The code of the other Institution is entered here.  This code is defined in SAPSE 005, Appendix B, and maintained via option {GCS-2}.  The codes may be viewed by means of the <LIST> function.  Other institutions can be added to this list to cater for foreign institutions.  Alternatively, a single code could be created for all such institutions and the details entered in the “Remarks” field below.
Filed A1 A (Y)es or a (N)o is entered here to indicate whether a copy of the academic record in respect of this qualification is kept in the student’s file.
Awarded by Previous Institution A1 A (Y)es or a (N)o is entered here to indicate whether the qualification was indeed awarded to the student.
Post Graduate / Post Diploma Qualification A1 A (Y)es or a (N)o is entered here to indicate whether this previous qualification is on the Post-Graduate / Diplomat Level.  This field is important for the determination of the STATS “FTEN” status.
Year AwardedN4Enter the year in which the qualification was awarded
Previous Student Number N9 The Student Number for this student at the institution where she / he has previously studied.  This number could be used when an academic transcript is requested.
Qualification Level A1  This field is used to define the Level of the Qualification. Values for (C)ertificate/ (D)iploma or D(E)gree are valid.
Equivalent Qualification A6 The Equivalent Qualification Code at this institution for the qualification obtained by the student at other institution.  This field is not mandatory.  The <LIST> function may be used to find the valid qualification codes. Name of Equivalent Qualification will default in Qualification field (see below) when empty.
Qualification A40
Name of the Qualification obtained at other Institution. Field is mandatory .When Equivalent Qualification chosen, its name will default in this field if it has not been already populated. Value entered or defaulted into tihs field can be changed.
Field of SpecializationA60Enter the qualification field of specialization
National Level N1 National Level of the student after these previous studies.
Result A2 The equivalent of the Result the student achieved at the other institution.
Remarks A30 A thirty-character field is available to comment on the particular entry.
Prior Exemption N2 A code that identifies the extent to which Exemption or Status from Courses Total Requirements over ALL.  Its stages were granted by the reference date of the first year of enrolment in the course.
Total Previous RTS EFTSL N4 The Total EFTSL Value that has been consumed at Previous Higher Education Provider by a student who was enrolled at the Higher Education Provider under the Research Training Scheme and who is enrolled at the current University under the same Scheme.
 
Example:

Example of sacad-14b1p1




Panel box 2: Previous Subjects Passed

 

Subject detail would normally only be entered if a student intends applying for exemption on the basis of these subjects.


Field Type
&
Length
Description
Student Number N9 The Student Number for which the subject/s must be entered. This value is defaulted from Previous Qualification Student Number and is not included in initial view but it can be displayed using View menu.
Year  N4 The Year in which the student registered for the particular subject.  The system checks that a qualification was entered in the previous block with a corresponding year. The <LIST> function will display all valid entries.
Institution N4 The code of the other Institution is entered here, as defined in SAPSE 005, Appendix B, and maintained in option {GCS-2}. The <LIST> function will display all valid entries.
Qualification  A40 The name of the Qualification for which the student was enrolled at the other institution. The <LIST> function will display all valid entries.
Subject A45 The name of the Subject passed.
Mark  N4 The final Mark obtained for the particular subject.
Exemption A1 A (Y)es or a (N)o is entered here to indicate whether Exemption from a subject at this institution was granted on the basis of the above subject.
Remarks  A30 This field is allowed for Remarks in respect of each subject.  It could be used to indicate the reference for exemptions granted in "Exemption".

Example:

Example of sacad-14b1p1



History of Changes

Date System Version By Whom Job Description
02-Jun-2016v04.0.0.0Magda van der Westhuizent212396INT4.0 manual.
14-Jul-2016
v04.0.0.0
Sonja Pavlovic
t214982
UI changed.
23-Apr-2018
v04.1.0.0
Frans Pelser
t222201
ATOV 221431, added 'Year Awarded' and 'Field of Specialization' fields
28-Aug-2018
v04.1.0.1
Beulah Vries
t229827
Insert New images INT4.1
25-Jul-2019
v04.1.0.2
Beulah Vries
t237048
Insert new image after UI changes to the SAVE and Cancel button