Cancel a Booking {BMNT-10}

This option allows the user to cancel Tentative, Confirmed, Finalised and Invoiced bookings.

Fields in the option:

Block 1: Cancel a Booking

Field

Type
&
Length

Description

Booking Number

A number to uniquely identify the reservation made.

Booking Status

The user must select the cancellation status for the booking to be cancelled. Cancellation statuses are Cancel Booking, Cancel Confirmation, Cancel Finalised, Cancel Invoice. When cancelling a booking status only the related cancel status may be used with the booking status.

Related booking statuses are:

Tentative Booking	Cancel Booking
Confirmed Booking	Cancel Confirmation
Final Booking	Cancel Finalised
Invoice	Cancel Invoice

On cancelling a booking with a booking status tentative, the booked venue is released and made available to be booked for the same date and time if the date and time has not already passed.

On cancelling a booking with the booking status confirmed or final the venue is made available to be booked and if the person making the booking is a Cost Centre the outstanding commitment created in the PM subsystem is cancelled and the funds released to the cost centre.

On cancelling an invoiced booking, financial transactions are generated to reverse the financial effect of the invoiced booking. If the person type of the person making the booking is a Cost Centre, general ledger journals are created to reverse the booking journals that were created when the booking was invoiced. If the person making the booking is not a cost centre a reversal invoice is created to reverse the invoice on the booking debtor’s Accounts Receivable account. Once a booking has been cancelled, the cancelled booking status will be displayed on the booking {BOPS-1b1 page 2 and BMNT-10}.

Approval Date

DD-MON-YYYY)

Displays the approval date of the booking number. The user is not allowed to change the date but is allowed to query on the date.

Debtor Number

Displays the debtor number where the person type of the person booking the venue on the booking is not a cost centre and the booking has been finalised or invoiced. The user is not allowed to change the debtor number but is allowed to query on the field.

Return Date

DD-MON-YYYY

Displays the return date of the booking number. The user is not allowed to change the date but is allowed to query on the date.

Cancellation Date

DD-MON-YYYY

The default of this field is the current date. The user is not allowed to change the date but is allowed to query on the date.

Cancellation Reason

Enter a valid reason code reflecting why the booking was cancelled. A list function will display all reason codes and descriptions. Cancellation reasons are defined in {FPMC-8}. The list of values will only display reason code where the cancellation type code in {FPMC-8} is (C)ancel and the code does not start with the characters ZZ.

Year

Displays the booking year. The user is not allowed to change the year but is allowed to query on the year.

Process Date

DD-MON-YYYY

Displays the process date of the booking number. The user is not allowed to change the date but is allowed to query on the date.

Function Code

Displays the function code of the booking number. The user is not allowed to change the function code but is allowed to query on the field.

Function Type

A30

Displays the function type of the booking number. The user is not allowed to change the function type but is allowed to query the field.

Example:

Processing Rules
	No special processing rules