Card Number per User {CACM-2}

This option is used to link a card number to a specific user.

A record must be created in this table before a card can be used in the system. A lost card can be blocked from being used by someone else by deleting that card record with this option. A second Block is available to query student detail. No information can be updated here.

When access data is sent to the control unit, the card number of the user is taken from this option. When data is sent to the control unit, records must exist for the user both in this option and in {CACO-1}.

NB! If a user’s card number must be changed, eg: lost card, it must not be done in this option. Change the card number in {CACM-3} for access control purposes.

Fields in the option:

Block 1: Card Number per User: Card Details

Field	Type & Length	Description
Card Number	A22	When the card number is generated by the ITS system, it will be in the following format: 2 characters : institution ID as in {GCS-2} 3 characters : 3 digit year eg: 1999 = 199, 2000 = 200, 2001 = 201, etc. The first character and the last two characters of the year. 5 characters : next available serial number from {CIDO-2} 2 characters : 01 (the sequence number of the card) It is strongly advised that, users use this standard format of card generation, so as to prevent problems with non-standard formats that are sent to the GCS.
User Type	A1	Identifies one of the three types of users, namely (S)tudent, (P)ersonnel or (O)ther.
User Number	N9	Enter the student, personnel or other user number of the user. The system validates that it is a valid user and displays the title, initials and surname of the user.
Issue Date	DD-MON-YYYY	The date on which the card is issued is stored in this field. The default value is the system date but the user can update it.
Card PIN	N5	A personal identification number may be linked to a card for purposes of additional security.

Example:

Block 2: Query Student Detail

The user reaches this facility by pressing the <NEXT BLOCK> key and may query on any combination of the following fields:

Field	Type & Length	Description
Student Number	Query Only
Title	Query Only
Initials	Query Only
Surname	Query Only
First Names	Query Only
ID Number	Query Only
Primary Qualification	Query Only
Registration date	Query Only

Example:

Processing Rules
	No special processing rules.

Date	System Version	By Whom	Job	Description
12-Dec-2006	v01.0.0.0	Charlene van der Schyff	t134332	New manual format.
11-Mar-2008	v01.0.0.0	Vaughn Dumas	t134332	System owner proof read.
18-Aug-2008	v01.0.0.0	Charlene van der Schyff	t151624	Edit language obtained from Juliet Gillies.
20-Aug-2010	v01.0.0.1	Goodman Kabini	t169026	Add new screen example for Block 1: Card Number Update.