Distribution Journal {FGLO-5}

This option provides the user with the facility to distribute a single value to multiple GLAs through the use of Journal Distribution Parameters. Thus, a pre-requisite for this option is that Journal Distribution Parameters must be defined on menu option {FGLM-2}.

Journal Distribution Parameters is a facility where a parameter set may be defined for the purposes of distributing a specific transaction amount to specific GLAs. This option will only be effective where the distribution of the transaction can be done on a percentage basis. Thus, in the event that transactions must be distributed to various GLAs, and the basis of distribution is not by way of percentages, this option cannot be used and menu option {FGLO-2} must then be used.

Fields in the option:

Block 1: Distribution Journal

This option consists of the following:

Field	Type & Length	Description
Transaction Type	N4	Enter the transaction type which was specified under option {FCSO-7} valid for the general ledger. If an invalid code is entered, the system will display: "Transaction code unknown, or illegal for this screen ... Try again". The system will display the applicable description. A <LIST> function containing active Transaction Types for sub-system GL is available. On supplying the transaction type, the program will validate whether the user is linked to user restriction FGLC for the applicable journal type on menu option {FCSM-4}. Where the journal type is (A)ctual, the financial field of the supplied transaction type must be (J)ournal. Where the journal type is (B)udget, the financial field of the supplied transaction type must be (B)udget Where the journal type is B(O)th, the financial field of the supplied transaction type must be either 'J' or 'B'. In the event that the user is not linked to the restriction FGLC for the applicable journal type, the program will provide the message 'User Restriction denies access to these Journal types'. Furthermore, the program will also validate the year and cycle of the transaction type by applying the setting of rules GC, GH and GY on menu option {FCSM-1b2}. Transaction Types linked to sub-system GL are subject to the setting of rule GH, of the system operational definitions, on menu option {FCSM-1b2}. Should the user be allowed to update the financial year and cycle is determined by rule GH. If set to No the rule prevents the update of the financial year and cycle of Ledger journals. All GL journal screens will validate whether or not the user may update the financial year and cycle. This rule must also be read in conjunction with rules GC and GY. Rule GC determines whether or not the user may process journals in previous cycles: rule GY determines whether or not the user may process journals in previous years.
Date	DD-MON-YYYY	The system date will default and cannot be updated.
Distribution Code	A4	Supply the Distribution Parameter Code to be used. A <LIST> function containing Distribution codes defined on menu option {FGLM-2} is available.
Reference Number	A12	Supply the number of the supporting documentation.
Reference Date	DD-MON-YYYY	Supply the date of this transaction as per the supporting documentation. The system date will default but may be updated.
Financial Year	YYYY	The system will default to the financial year of the transaction type if specifically specified: in all other cases to the year of the subsystem. Depending on the setting of rules GC, GH and GY, the user may change this value if required.
Financial Cycle	MM	The system will default to the financial cycle of the transaction type if specifically specified: in all other cases to the cycle of this subsystem. Depending on the setting of rules GC, GH and GY, the user may change this value if required.
GL Note	A30	Supply the note that must accompany the transaction to the general ledger as the first note line. This field is mandatory.
GL Description	A30	Supply the note that should accompany the transaction to the general ledger as the second note line. This field is not mandatory.
Value	N17,2	Supply the value of this transaction. The program will validate whether the user may process transactions for the value specified in terms of restriction FGLC. With restriction FGLC, users can be restricted to process transactions up to a specified value (Sequence 1 to 50).
Journal Number	A12	The internal journal number for this transaction. It is a display field only and the program will allocate a number on <COMMIT>.

NOTE : Transactions cannot be queried using this option. In order to query transactions processed via this option, users must query these on menu option {FGLO-22}

Example:

Processing Rules
	No special processing rules.

Date	System Version	By Whom	Job	Description
11-Jan-2007	v01.0.0.0	Charlene van der Schyff	t133778	New manual format.
08-Dec-2008	v01.0.0.1	Marchand Hildebrand	t152121	Manual Correction
26-May-2009	v01.0.0.2	Charlene van der Schyff	t158348	Edit language obtained from proof read language Juliet Gillies.