Clear Calculation Quantities {FPRI-21}

PAYMENTS IN ADVANCE
 

If an advance is made to an employee against his / her salary, whether by cash, hand cheque or via the Ad Hoc Payment System, it is important that this person should still be included in the normal monthly salary run. This is to ensure: correct posting of the expenses, calculation of the deductions to be paid over, and updating of the salary record for STATS reporting purposes.  The following procedure is recommended:

 

• If the entire salary is to be advanced, the calculation is done via option {FPRI-25}, “Pro Forma Payslip” (refer Section 5.6 above)
• Payment is made
• The system is advised of the advance payment by creating the appropriate deduction via option {FPRI-2}, “Individual Deductions”, with correct start and end dates.

When the monthly pay run is done subsequently, the system will perform the identical calculation for this person, take the “Advance Payment” deduction into account, and make no or partial payment accordingly.

Calculation Method “8” refers to “Quantity * Amount” and is normally used for employees who are paid hourly, the hours and the rate-amount being entered at individual level for each employee.  The quantities will not be dropped automatically after a pay run, but must be cleared via this option this only affects individual transactions specified via option {FPRI-2}.

The quantities are cleared per appointment type and calculation number.  When the option is executed, the system requests the appropriate appointment type and the calculation number or a <RETURN> for the entire pay cycle.  The system will do no clearing if cheques have not yet been generated for this cycle / calculation number, or if the Run Cycle Control File prevents individual events.  No report is produced.

• Procedures:
• None