Generate Cost Splitting Journals {FPRN-9}

This program may be used to generate General Ledger journals to distribute salary costs based on the information entered in "Split Salary Costs" {FPRI-11}

Before this program can be used, the following should exist

A Transaction Type {FCSO-7} for event "GC: GL - Payroll Cost Split" . Except for the fields to be left null, it should be as follows:

Active/Non-Active	(A)ctive
Subsystem	GL
Financial Field	(J)ournal
Update Type	(A)utomatically
Repeat Indicator	(N)o
Card System	(N)o
Transaction Note	A user defined note
Alternate Note	A user defined alternate note
Post to General Ledger	(Y)es
General Ledger Note	A user defined General Ledger Note
Update Debit Cost Centre and Account	(Y)es
Update Credit Cost Centre and Account	(Y)es
How to Post (Debit and Credit)	(S)ummary
Financial Year	0
Financial Cycle	0

Records in "Split Salary Costs" {FPRI-11} to indicate the personnel members for which salary costs will be distributed and the detail of how the distribution is to be done.

Salary Calculations or Late Salary Rollback transactions that has been posted to the General Ledger (Refer to "(Post to )Payroll Subsystem" {FGLP-5})

User Selection	Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
1	Run in (T)rial or (U)pdate Mode	A1
	If the response to prompt 1 is (U)pdate Mode
2	Reference Number	A12	Will be used as reference for the General Ledger Journals
3	Reference Date	DD-MON-YYYY	Will be used as reference date for the General Ledger Journals

Example:

Date : 13-JAN-2010 16:45:04                     ITS Integrator                                      Page:   1
Program : f5wccc.pc v02.0.0.0   Payroll Journal Postings to GL for Payroll Financial Cycle 2008/07
                      Trial/Update Run: U, Journal Number: 40436, Reference: 13JanRB, Ref. Date: 13-JAN-2009

                Trans
      GLA       Type                Debit               Credit
   0320 0101     991                                   4000.40
   0400 0101     991                                   2000.20
   0400 0101     991             10001.00
   1061 0101     991                                   4000.40
                       ------------------   ------------------
                                 10001.00             10001.00
                       ==================   ==================

                                                        ***** End Of Report *****

Processing Rules
1	The program will validate that for each Person/Start- and End Cycle/Stats Row combination in block 1 of "Split Payroll Costs" {FPRI-11}, the percentage distribution is entered in block 2 of the same screen
2	The program will validate that the total percentage for each Person/Start- and End Cycle/Stats Row as entered in block 2 of "Split Payroll Costs" {FPRI-11} adds up to 100 percent.
3	The program will validate that the GLA's to be used are active for the Financial Year and the subsystem "PR - Payroll".
4	The total amount per GLA for the Person/Stats Row - combination will be calculated and General Ledger Journals will be generated to distribute the amounts according to the percentages indicated.
5	General Ledger Journals will be written The one leg of each journal will use the GLA as used in the Salary- or Late Rollback transaction (This is a reversal of the amounts posted) The other leg will use the Cost Centre indicated on the post to which the amount is distributed and the Account Code as used in the Salary- or Late Rollback transaction The Financial Year- and Cycle of the Payroll System will be used
6	Only transactions that were posted to the General Ledger (Refer to "(Post to )Payroll Subsystem" {FGLP-5}) are included in the calculation.
7	Salary- and Late Rollback transactions that was distributed will be flagged. The program will then exclude transactions that was flagged with a previous run.