Link Income in Advance GLA to Income GLA {FSAO-29}

Define a strucure to indicate an income GLA for every income in advanced GLA if student income must be accrued.

If income regocnition is applied, {FSAO1-13} will calculate and spread the income according to the student’s registration period, and generate an accumulative journal at the end of each cycle to debit income in advance and credit income. A structure needs to be defined to link an income GLA to an income in advance GLA in this option. From the time that the user installs the functionality to use recognition of student income, transactions will be generated against income in advance and not income. Neither the transactions, nor the fee structure will contain the income GLA. The fee structure must be updated to use the relevant income in advance GLA's.

Each income in advance GLA must be linked to an income GLA that must be used when the general ledger journals are created. Rules for this option:

Both the income in advance account and income account may not be null.
The income in advance account may only exist once.
If the income in advance cost centre is not null, the income cost centre may also not be null.
Only one record where the income in advance cost centre is null (example 1OR 2) may exist, but either one can exist with a not null record (example 3)

Example	Income in Advance Cost Centre	Income in Advance Account	Income Cost Centre	Income Account
1	NULL	NOT NULL	NULL	NOT NULL
2	NULL	NOT NULL	NOT NULL	NOT NULL
3	NOT NULL	NOT NULL	NOT NULL	NOT NULL

Look up process used by the income recognition program {FSAO1-13} is as follow:

Each transaction that needs to be analyzed by the income recognition calculation will contain an income in advance GLA. This will be the credit GLA if it is a debit transaction or the debit GLA if it is a credit transaction.
The program needs to find the corresponding income GLA to be used to generate the GL journal.
The program will look for the income in advance account in this option.

The income in advance cost centre and income cost centre for the account can either be:

Null and Null respectively

Use the same income in advance cost centre that was used when the transaction was generated and the income account defined in this option.

Null and Not null

Use the income cost centre and income account defined in this option.

Not Null and Not Null

Use the income cost centre and income account defined in this new option.

Fields in this option:

Block N: Block Description

Field	Type & Length	Description
Income In Advance GLA
Cost Centre	A6	If entered by the user it must be a valid detail cost centre on {FCSO-1}. The cost centre may not be linked to a ledger that is not the primary ledger. Only cost centres linked to the primary ledger can be used for consumption. A list of valid cost centre codes is available. The cost centre description is displayed. Can be null, but if null, a second record where this field is null may not exist. All additional records must contain a value.
Account	A8	This field cannot be null and must be a valid detail account on {FCSO-3}. A list of valid account codes is available. The account description is displayed.
Income GLA
Cost Centre	A6	If entered by the user it must be a valid detail cost centre on {FCSO-1}. The cost centre may not be linked to a ledger that is not the primary ledger. Only cost centres linked to the primary ledger can be used for consumption. A list of valid cost centre codes is availble. The cost centre description is displayed. Can be null, but if null, the income in advance cost centre must also be null.
Account	A8	This field cannot be null and must be a valid detail account on {FCSO-3}. A list of valid account codes is available. The account description is displayed.

Example:

Processing Rules
	No special processing rules.

History of Changes

Date	System Version	By Whom	Job	Description
17-Sep-2010	v02.0.0.0	Christel van Staden	t169772	New manual.