Maintain Clinic Codes {HCS-2}


This option is used to define different clinics, their locations and times for consultation.

Fields in the option:

Block 1:  Maintain Clinic Codes

Field Type
&
Length		 Description
Clinic Code A4   A unique code by which to identify the clinic. 
Clinic Name A30 The description of the clinic.
Short Name A10 The first ten characters of the description will default into this field but this can be updated by the user.
Practice Number N20 Enter the practice number of the clinic.
Building Code N4 Enter the code to identify the building in which the clinic is situated.
Floor N4 Enter the code to identify the floor in which the clinic is situated.
Room A7 Enter the code to identify the room in which the clinic is situated.
Account Type A4 Enter the account type for the clinic.
Cost Centre A4 The cost centre to which the clinic must be linked.
Business Hours: From / To N4 Enter the operating hours of the clinic.


Example:  

Example of hcs-2b1


Block 2:  Maintain Clinic Times

In this block the different Consultations must be linked to the Clinic that was created in the previous Block.  The Consultations can be set up for the same day and time or for different days and times.  An Account Type can be linked to each Consultation.  If null(blank), the system will use the Account Type of the Clinic.


Field Type
&
Length		 Description
Consultation Code A6 Enter the code of the consultation type that will be provided at the clinic.
Short Name A10 The first ten characters of the description will default into this field but it can be updated by the user. 
Day A2 Enter the valid day of consultation.
Start / End Time N4 Enter the times between which the type of consultation will be available. 
Account Type  A4 Enter the Account type for the Consultation.


Example:

Example of hcs-2b2



Block 3:  Maintain System Defaults

The rules entered into this block will be used by the system whenever the information is required in the operational menus.  Multiple records are allowed in that different rules can apply for different person types.


Field Type
&
Length		 Description
Person Type A1 Valid Person types are Alumni, Debtor, Student, Personnel and Other.  Select a valid person from the List of Values.
Debtor Type A4 Enter a valid debtor type or select from the list of values.
Allow Weekend Appointments A1 Allow weekend appointments? - Yes / No.
Bill for Non-Arrival A1 Bill for non-arrivals - Yes / No.
Default Amount for Non-Arrival N17.2 Enter the amount that must be billed should an appointment not be honoured.
Print Invoices A1 This will determine whether the system must print an Invoice on <COMMIT> in {HOPS-2}.
Print Prescription  A1 This will determine whether a prescription must be printed on <COMMIT> in {HOPS-3}.


Example:  

Example of hcs-2b3



Processing
Rules		  
  No special processing rules.

See Also:


History of Changes

Date System Version By Whom Job Description
11-Oct-2006 v01.0.0.0 Amanda Nell t134239 New manual format.
18-Aug-2009 v01.0.0.1 Charlene van der Schyff t161102 Edit language obtained from proof read language Juliet Gillies.
09-Jun-2017 v03.0.0.0 Bianca Baloyi t222004 Added the 'Floor' and 'Room' fields on block 1