Maintain Probation Questionnaires {PAOP1-1}

This program may be used to maintain the questionnairres used in the probation process. Refer to the Overview of the Probation Process {PAM-5} for information on the full process.

Fields in this option:

Block 1: Appointment Types

This block does not allow the user to create or delete records and only the Probation Routing Type - field is updateable. Appointment Types {PACS-1} are queried and updated here.

Field	Type & Length	Description
Appointment type	N2
Type	A1	Appointments are either (P)ermanent or (T)emporary as entered in Appointment Types {PACS-1}.
Pay by Claim	A1	Indicate whether this appointment type is paid by (S)alary or (C)laim.
Probation Routing Type	A4	This is the Routing Request Type {GROU-1} that will be used in the Probation Process for personnel appointed with this Appointment Type. Only Routing Request Types with System ID (P)ERSON may be used.

Example:

Block 2: Route Question Group Link

This block is used to link a Question Group to a specific Routing Request Sequence.

The prompts in the Question Group is set-up in the next block

Note: Question Groups cannot be repeated or linked to other sequences. If that is required, "Copy Probation Question Set {PAOP1-2}" may be used to copy all the questions linked to a specific question group to a new question group.

Field

Type
&
Length

Description

Routing Request Type

As entered in the previous block

Note: The Probation Process will not be applied to personnel where no Probation Routing Request Type is linked to the Appointment Type of the person.

Description

A30

The description of the Routing Request Type will display here.

Route Sequence

Only Routing Request Sequences with a Responsible Person will be allowed.

Routing Request Sequences linked to Outcome (T)ime Out or (C)ontinue will not be allowed

Question Group

The Question Group(s) that contains the Questions to be answered in this Sequence

Note that multiple Question Groups may be linked to one Sequence

Description

A30

This field displays the Question Group.

Question Sequence

The order in which the Question Group will display within the Routing Sequence.

Example:

Block 3: Question Groups

Field

Type
&
Length

Description

Group

A unique Question Group code.

Description

A30

A description for the Question Group.

Repeat

If set to (Y)es, the program that presents the Question Group to the end user will allow the end user to create multiple occurrences of the Question Group to enter multiple answer sets.

For example if there are a Question Group "Courses attended", with this field set to (Y)es and with Questions

Name of the Course
Date Attended

The respondent will be allowed execute a "Repeat" action which will allow data for more than one course to be entered

Inactive From

Date

This date indicated from what date the group is inactive and should not be used.

System Generated

If this is (Y)es, the Question Group is supplied by the System and cannot be modified.

Example:

Block 4: Question Detail

This block contains the Questions and Answer Types for a specific Question Group.

Field

Type
&
Length

Description

Group

As in the previous block.

Sequence Number

The sequence of the Question in the Question Group.

Required

An indication whether a response to this Question is required on whether a response is optional.

Answer type

The Answer Type applicable to this Question.

Answer Types are defined in the next block

Weight

This field (Weight) and the field "Score" on the Answer Type may be used to calculate a Total Score for the Probation Assessment.

Maximum Points

This field can be used to determine the maximum points to be allocated to the question , should the system needs to calculate a score based on the applicants answers to the questions.

Repeat

If set to (Y)es, this field will repeat within the Question Group.

Formatting

A20

Please note: This field is reserved for future development.

System Generated

If set to (Y)es, the Question was supplied with the System and cannot be changed.

Inactive From

Date

This date indicates from which date the Question is inactive.

Question Detail

A2000

The text of the Question to be displayed.

Answer to Alternate Question

A10

If the Answer Value supplied on the Probation Evaluation Questionnaire in response to the Question is equal to this value, the Alternate Question (Next Field) will be presented on the Probation Evaluation Response.

Alternate Question

A2000

An alternate Question that will be presented, based on the response of the end user on the Question. (Refer to the previous field)

Block 5 : Question Answer Types

Question Answer Types are defined in this block

Field	Type & Length	Description
Type	A4	A unique Answer Type code.
Description	A30	A description of the Answer Type
Answers	A40	If the Answer type only contains two apposing answers like 'Yes' and 'No', then the answers can be defined here.
Min/Max Level	N5	If the Answer type has a range of answers the minimum and maximum values can be restricted here.
This Prompt is a	A1	The type of prompt that will be presented on the Probation Questionnaire. The following values are available. Prompt Types with no set-up (A) - Text Box : This will create a free format text box where the user can capture his answer (D) - Date: This will create a "Date Control" where the user can select any date value. (S) - Single Text Line: This will create a free format text line where the user can capture his answer Prompt Types where values must be set-up in the next block (Multiple Choice Answers) (B) - Check Box: This will create a check box data control (P) - Popup List: This will create a field with List of Values (R) - Radio Group: This will create a Radio Button group Special Type (T) - Value from a List Of Values. This will create a List of Values based on data from the system. Questions Answer Types with Prompt Type (T) is supplied with the system and cannot be created.

Example:

Block 2 Page 3: Multiple Choice Answers

This page contain multiple choice answers to the questions.

Field	Type & Length	Description
Type	A4	The Question Answer Type as in the previous block.
Description	A30	The description of the Answer Type.
Answers	A4	A "Answer Code" or "Answer Value"
Description	A30	A description of the Answer.
Score	N5	The Score associated with the Answer if a Total Score for the Probation Evaluation is calculated.