Personnel Contact and Address {PBOP-14}

This menu option is specifically used to maintain and/or create Personnel Contact and Address details.



Maintain Contact

This box is specifically used to create an Emergency & Next of Kin Contact person.

Field Type
&
Length		 Description
Personnel Number N9 Select an existing staff member from the LOV's {PBOP-1}
Contact Type A1 Select from the LOV's provided.
N- Next of Kin
M- Emergency
Contact Sequence A2 More than one contact may exist per contact type.
Select the sequence for the Emergency/Next of Kin contacts
Primary A1 Indicate whether this is a primary contact.
Y- Yes
N- No
Contact Relationship A20 This field can be defined by the user or may be chosen from the LOV's provided
Contact Name A30 Enter the Contact Name for the contact provided.
Start Date DD-MMM-YYYY Select a start date from the calendar provided
End Date DD-MMM-YYYY Select an end date for the contact if the contact is no longer an Emergency/Next of Kin Contact
Remarks A80 Additional information


Example


Contact Address

 This Box is available for non South African Institutions.
South African clients may capture and maintain Physical, Postal and Business Addresses in the SARS format on {PBOP-12}.
All updates on Addresses from South African Clients on {PBOP-12} will auto populate on {PBOP-14}.
The fields may only be entered for when new Personnel Members are appointed and maintenance is done through Personnel Contact and Address {PBOP-14}.


Field Type
&
Length		 Description
Address Type A5 Select from the LOV's provided {GCS-24}.
H- Physical
E- Emergency
O- Other
OA- Other
PO- Postal Address
P- Postal Address
Start Date DD-MMM-YYYY Select a start date from the calendar provided
End Date DD-MMM-YYYY Select an end date from the calendar provided for Addresses that may no longer be valid
Address Line 1 A80 Enter the Address of the Address Type chosen
Address Line 2 A80 Enter the Address of the Address Type chosen
Address Line 3 A80 Enter the Address of the Address Type chosen
Address Line 4 A80 Enter the Address of the Address Type chosen
Postal Code A8 The Postal Code can be entered here. Postal Codes, as define under {GCS2-7}. The <LIST> function will display all valid codes. 

Example


Contact Communication

The fields are in respect of the Primary Contact of the Personnel Member and may only be entered for when new Personnel Members are appointed and maintenance is done through Personnel Contact and Address {PBOP-14}.

Field Type
&
Length		 Description
Communication Type A2 Select a Communication Type from the LOV's provided GCS-24}.
Communication Number A80 Enter the communication details for the Communication Type selected
Primary A1 Indicate whether this is a primary contact.
Y- Yes
N- No
Start Date DD-MMM-YYYY Select a start date from the calendar provided
End Date DD-MMM-YYYY Select an end date for the contact if the contact is no longer valid

Example

History of changes

Date System Version By Whom Job Description
11 Nov 2020 v04.1.0.0 Kerry-lee Naidoo 246629 New manual
19-Mar-2021 v04.1.0.1 Kerrylee Naidoo t249146 Update images