Generate Time Sheet Invoice {PBOPT-3}


This program may be used to Generate Acounts Receivable  Invoices {FARO-1} from Personnel Timesheets {PBOPT-1}.


 
User Selection Prompt Text
* an item between square brackets [ ] is the default answer 		Type
&
Length		 Comments
1 Project Code or ALL [ALL]
 A8
 Project Codes are defined in the option Define Timesheet Projects {PACS1-6} . The list of values will display project code and description where the project is linked to a AR debtor and account type.
2 Timesheet Start Date
 DD-MON-YYYY  
3 Timesheet End Date DD-MON-YYYY
4 Trial or Final [T]
 A1
  
 

Sort Order Per Comments
1  Project, Debtor, Account Type, Person Number and Task
  


System Select  
1 The program selects timesheets from the Personnel & Tasks per Project, Time Sheet Projects and Time Spent per Person / Project / Task tables where the project, task and timesheet start and end date falls within the start and end dates entered.
2 Only records where the debtor and account type is not null on the Timesheet Project definition and the worksheet is not already flagged with an invoice number are selected. 


Example: Report create by the Generate Tiem Sheet  Invoice program

PBOPT-3 images



Processing
Rules		  
1  The hours logged on the project and task {PBOPT-1} are multiplied by the "Charge Out Amount" defined for the Person/Project/Task in the "Personnel and Tasks per Project" - tab of Timesheet Projects {PACS1-6}, to calculate the  GST/ VAT exclusive amount to be invoice.
2
 GST/ VAT is calculated and added to this amount to get the GST/ VAT inclusive invoice amount. The VAT rate applied is derived from the SOD - NT "Institution VAT Rate"
3

An invoice is created per project with an invoice line per person per activity. Time sheets are added per activity should more than one time sheet  be included in te run.
4
 The program uses the Accounts Receivable API to create invoices.


See Also:

History of Changes

Date System Version By Whom Job Description
05-Feb-2013
 v03.0.0.0 Marchand Hildebrand
 T188555 New manual.