iEnabler Year Mark Upload/Download {PL0001-22}

This option is directed for the lecturer to upload/download and/or enter year marks.

1. System Cycles {SMNT-2}

Cycle ‘L’ must be open in order to update Year Marks (Full Period Marks)

Depending on the setting of SOD 'AG / RE' on {SMNT-12} students with or without exam granted will be included in the 'Download / Upload' exam marks process. The default of the SOD is 'Y'.
The Lecturer will be able to download and upload, insert or update year marks for the year and month, when the system date is between the Start and End Date of Cycle 'L', for specific subjects if:

The staff member has an active service record on the Personnel system {PBOP-2};
The staff member is linked to the specific Subject Code(s), Offering Type and Class Group in {SACADO-13};
At least one student is registered for the subject without a cancellation date as displayed in {SSTUDY-21}.

Complete the Academic and Exam Year, Exam Month and Exam Type and click on the "Search" button to query Subjects:

A "Subject List for Year Marks" will appear, according to the subject(s) / offering type linked to the specific lecturer on {SACADO-13} and the students registered for the specific exam year, exam month and applicable offering type .
The Subject code, Subject description, Class Group, Campus, Offering Type and Block Code will be displayed.

Click on a Subject Code and "Choose an Option" to select the entering of Year Marks list to display either Numerically, or Alphabetically.

For "Enter Year Marks Numerically/Alphabetically", the Student Number, Student Name, Year Mark and Published columns will be displayed.

NOTE: Any changes to Year Marks will write to the Log file on {SMNTL-2}

Buttons are displayed at the bottom of the screen and can be used as applicable to the different processes:


       1. Return

          To re-query after "Upload to ITS" click on "Return" and choose the applicable subject again. Alternatively, if a Subject Code was selected erroneously and another Subject Code needs to be selected,
            the "Return" button will take the user back to the Subject List, in order to select the next Subject Code.

       2. Download to Excel

            By clicking on the "Download to Excel" button, the lecturer can download the list of students registered for the specific subject, update their Year Marks and save the Excel file.

       3. Upload to ITS

             The saved Excel file with Year Marks, can be uploaded back into the iEnabler by clicking on the "Upload to ITS" button. A "browse" option gives the functionality to select the applicable Excel file.
             After selecting the Excel file, click on the "Process" button to import the Year Marks.

   4. Save

             Clicking on the "Save" button will save the uploaded Year Marks and display accordingly in the iEnabler.
             The Year Marks are saved into an interim table in the iEnabler and at this stage will not display the same in the standard subject table (only once it is published).

       5. Publish

             Only once the "Publish" button has been selected after Saving, the Year Marks will display in the back office. The interim table in the iEnabler will be deleted.
             On re-selection of "iEnabler Year Mark Upload/Download", the Year Marks will display similarly to the back office.

Click on the "Download to Excel" button and save the file on your computer:

Update the Year Marks in the Excel file, save and then click on "Upload to ITS":

Click on the "Browse" button in order to select the updated Year Marks Excel file. Once the file is selected, click on the "Process" button and the Year Marks will be imported:

To re-query the uploaded Year Marks, click on the "Return" button and select the applicable subject again:

Click on the "Save" button and then on the "Publish" button. On the click of the "Publish" button, the Year Marks are updated on the standard subject table, in the back office. Simultaneously the Year Marks are deleted from the interim table on the iEnabler.
Re-select the option "iEnabler Year Mark Upload/Download" and the new values are drawn from the standard subject table and displayed accordingly in the iEnabler.

Processing Rules
	No special processing rules.

History of Changes

Date	System Version	By Whom	Job	Description
22-Jul-2019	v04.1.0.0	Amanda van Emmenis	T225701	New manual format.
16-Aug-2019	v04.1.0.0	Amanda van Emmenis	T225701	Add new screenprints.
15-Oct-2019	v04.1.0.0	Magda van der Westhuizen	T225701	Add: Depending on the setting of SOD 'AG / RE' on {SMNT-12} students with or without exam granted will be included in the 'Download / Upload' exam marks process. The default of the SOD is 'Y'.