Maintain Requisition {PR0001-5}  

• Document Detail
• Information that relates only once off to the whole requisition.
• The Create Requisition program will create the information and the user can maintain it.
• Once in the Item Detail screen, using the navigation menu, click on the Document Detail to navigate to Document Information

• Item Detail
• The  Items or  Payments that the user requested on the requisition

• Add Payment Item
• Add Stock / General Defined Items
• Add Non-Defined Items        
  

• Budget Allocation
• The General Ledger Allocations (GLA) to finance Items.
• The program will create this information from the Cost Centre and Account defaults or GLA fields entered by the user in the input screens.
• On the Item Detail screen, click on the link "Budget Allocation" that will navigate the user to the Budget Allocation screen of the item.
  

Navigation Menu:
            Document Detail

            Item Detail
            Delivery Instruction
            Add Payment Item
            Add Stock / General Defined Item
            Add Non Defined Item
            Do Budget Control
            Complete Requisition

•     First Action:  Validate all data for correctness. If any errors are found, report back to the user to correct them.
•     Second Action:  Start the budget control function for records that were not validated previously.
• Third Action:  Calculate the status to which the request must be changed:
• Status Verification: 
• Buyer - There are General or Non-Defined Items that need buyer information. 
• Payment Validation - There are Payment Items that need verification / audit function to be performed 
• If no items need buyer information, or payment validation, the next status will be validated.
• Buyer - Funding - Document status indicates that the requisition requires buyer funding approval on FPMO1-13 by the Budget Officer
  
• Buyer - Assets Approval - Document status indicates that the document requires asset approval on FMPO1-14 by the Asset Officer
  
• Status Funds:  Insufficient Funds record exists.  If sufficient funds, the next status will be validated.
• Status Approval Level 1 Signatures are always mandatory.
• Fourth Action:  Start the appropriate route depending on the status of the Request as follows:
• Status Verification - Purchase order item:  Start routing for Entry Type FBUY.
• Status Verification - Payment items start routing for Entry Type FCHQ.
• Status Funds:  Start routing for Entry Type FINS.
• Status First Approval:  Start routing for Entry Type FAP1.
• Status Second Approval:  Start routing for Entry Type FAP2.
• Status Final / Normal:  Start routing for Entry Type FREQ.