Assessment Detail {QMNCS-2}

This option allows the user to define an Assessment code and link the code to questionnaires and other information that can be used to control the usage of the assessment code.

The option consists of three blocks. In the first block, the Assessment code is defined: in the second block, the start and end dates of assessment are specified: in the third block, the questionnaires to be used in the assessment are linked to the assessment code. Note that in order to use the Assessment Code in blocks 2 and 3, the Assessment Code must be created and saved (or committed) in block 1 first.

Fields in this option:

Block 1: Quality Control - Assessment Defining

Field	Type & Length	Description
Assessment Code	A4	A unique code, which can be used to identify the Assessment. Note that this field is mandatory.
Description	A30	A description of the Assessment.
Assessment Type	A2	The user can use this field to link an Assessment Type code (as defined in {QMNCS-1}) to this assessment code.
Code	A40	This field is used to give a short description of what is assessed according to the Assessment Type. For instance: When Assessment Type (S) Subject is entered, the code of the Subject to be assessed is entered. When Assessment Type (Q) Qualification is entered, the code of the Qualification to be assessed is entered. When Assessment Type (GR) Graduate Survey is entered, the year for which the survey should be done is entered in this field in four digit format (YYYY). When Assessment Types (E) Event or (O) Other is entered, this field is not navigable.

Example(s):

Example of Quality Control - Assessment Defining

Block 2: Quality Control - Assessment Dates

Field	Type & Length	Description
Assessment Code	A4	This is the Assessment Code, as defined in Block 1. A List of Values is available in this field, based on the definition in Block 1.
Start Date	DD-MON-YYYY	This is the start date of the Assessment. No respondents will be allowed to answer any questionnaires before this date. Note that this is a mandatory field.
End Date	DD-MON-YYYY	This is the end date, or the cut-off date for respondents on this assessment. No respondents will be allowed to answer a questionnaire after this date. Note that this field is not mandatory: so if the end date of the assessment is not known beforehand, it can be added at a later stage.

Example(s):

Example of Quality Control - Assessment Dates

Block 3: Quality Control - Assessment Questions

Field	Type & Length	Description
Assessment Code	A4	This is the Assessment Code, as defined in Block 1. A List of Values is available in this field, based on the definition in Block 1. The description will be displayed automatically once the code has been entered.
Type	A2	This field is used to indicate the Person Type to be allowed as respondents for questionnaires of this assessment. Only values of (S)tudent, (A)lumni, (P)ersonnel, (O)thers, or a(N)onymous are allowed. Students, Personnel, Alumni and Other types refer to respondents for whom information exists elsewhere on the system: while Anonymous allows respondents, who do not want to divulge their personal information, to take part in the assessment.
Question Set Code	A4	This field links the Assessment code, defined in Block 1 of this option, to a question set code, as defined in Block 1 of {QMNCS-3}. A list of values is available and the description will be displayed automatically when the code is selected. Note that this is a mandatory field and that only one question set code may be linked per person type to any specific assessment code.
(I)gnore/Weigh	A1	This field may be used to indicate whether weighting must be done on responses to the specific question set / person type for this assessment. For example, one assessment may have two question sets: one filled in by students and one by personnel members. It may be necessary to weight the responses of the personnel members and not weight the responses of the students, so that the opinions of personnel members count more than the opinions of students. In such a case, the question set for personnel members will be indicated with a W and the question set for students will have an I in this field.

Example(s):

Example of Quality Control - Assessment Questions

Processing Rules
	No special processing rules.

Date	System Version	By Whom	Job	Description
11-Oct-2006	v01.0.0.0	Bea Swart	t134829	New manual format.
10-Mar-2008	v01.0.0.0	Vaughn Dumas	t134829	System owner proofread
03-Oct-2008	v01.0.0.0	Magda van der Westhuizen	t152511	Update manual: Language Editing: Juliet Gillies.