Academic Applications {SCOM2-4}

This option is used to produce documents for applicants in respect of a specific choice or all choices. Only one letter will be produced per applicant.

All the documents (letter, list, label, logfile) must be defined in {GMNT-14} and the group linked to the menu and option.

Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
Print Letters [N].	A1	Refer to Operational Manual for Correspondence.
Print Lists [N].	A1	Refer to Operational Manual for Correspondence.
Print Labels [N].	A1	Refer to Operational Manual for Correspondence.
Print ASCII [N].	A1	Refer to Operational Manual for Correspondence.
Send SMS [N].	A1	Refer to Operational Manual for Correspondence.
Contact Type [PR].	A2	Refer to Operational Manual for Correspondence.
Address Type.	A2	Refer to Operational Manual for Correspondence.
Communication Type.	A2	Refer to Operational Manual for Correspondence.
SMS Communication Type.	A2	Refer to Operational Manual for Correspondence.
Sort Order [N].	A2	Refer to Operational Manual for Correspondence.
Document Date.	DD-MON-YYYY	Refer to Operational Manual for Correspondence.
Is this a Test Document? [N].	A1	Refer to Operational Manual for Correspondence.
Create a Logfile.	A1	Refer to Operational Manual for Correspondence.
Calendar Year.	YYYY	The year for which the application was made.
Block Code.	A2	The academic block in respect of which the application was made. The allowed values can be viewed with the <LIST> command.
Campus Code or ALL.	N2	The campus code in respect of which the application was made. The allowed values can be viewed with the <LIST> command.
Admission Status or ALL.	A1	The status to be selected. If left blank, applications without a status will be selected. The allowed values can be viewed with the <LIST> command.
Choice Number or ALL.	N1	The choice number of the qualification the Applicant has applied for.
Include Already Admitted Students.	A1	An applicant can have more than one application record. If the applicant has already been admitted to one of these, and not admitted to another, a requirement might be desirable to suppress the printing of letters to the applicant, for the qualification to which s/he was NOT selected. A (N)o will not select an applicant for any application choice, if there is already a (Y)es status in respect of another application choice.
Print all Choices.	A1	Print all the qualification choices for this application block, for: tags Admission Status, Qualification Code, Qualification Code and Description and Qualification, Qualification Description, Offering Type, Offering Type Description; or print only the one record that the student was selected for.
Select [B]ulk or (I)ndividual Students.	A1	Enter Individual student numbers on the next block.

Sort Order	Per	Comments
	Postal Code and / or Bundle, Subject Code and Block Code then the order selected in the program, i.e. (Alphabetical, Numerical) or (Numerical).	Note: The list always works best if not sorted per Postal Code.

System Select
	General rules: Academic structure year equal to the input year. Academic application year equal to the input year. Academic application cancel date is blank. Biographical cancel date is blank. Date deceased on biographical is blank.

Example: The List

Fields that will print on the List:

Student Number, Name, Qualification Code and Description, Offering Type, Study Period, Status Code and Description.

Processing Rules
	No special processing rules.

The tags for this letter are:

	Tag Description	Tag
	Year.	<CalYear>
	Block Code.	<BlockCode>
	Admission Status Description.	<AdmissionStatusD_R>
	Qualification Code.	<QualCode_R>
	Qualification Code and Description.	<QualCodeDesc_R>
	Qualification Code and Qualification Description; and Offering Type Code and Offering Type Description.	<QualCDOffTypCD_R>
	Qualification Code and Qualification Description; and Offering Type Code and Description; and Admission Status and Admission Status Description.	<QualCDOffTypDStPerDAdmisD_R>
	Qualification Code and Qualification Description; and Study Period Code and Study Period Description.	<QualCDStPerCD_R>
	Qualification Code and Qualification Description; and Offering Type Code and Offering Type Description; and Study Period Code and Study Period Description.	<QualCDOffTypDStPerD_R>
	Qualification Code and Qualification Description; and Offering Type Description; and Study Period Description; and Admission Status Description.	<QualCDOffTypDStPerDAdmisD_R>
	Approved Qualification and Description.	<AppQualCodeDesc_R>
	Subject Code and Subject Code Description; and Involved Subject Code and Description.	<SubjAndInvSubjCD_R>
	Subject Code and Subject Code Description; and Involved Subject Code and Description; and Block Start Date.	<SubjAndInvSubjCDBlkSDate_R>
	Qualification Code and Qualification Description; and Linked Qualification Code and Description.	<QualCDAndLinkedQualCD_R>
	Qualification Code and Qualification Description; and Subject Code and Subject Code Description; and Involved Subject Code and Description; and Linked Qualification Code and Description; and Subject Code and Subject Code Description; and Involved Subject Code and Description.	<QualLnkQualCDSubInvSubCD_R>
	Validation Errors.	<ValidationErrors>
	Quote Header.	<QuoteHeader>
	Quote Detail.	<QuoteDetail_R>
	Quote Summary.	<QuoteSummary>
	Remittance Advice.	<RemittanceAdvice>
	Personal Detail Summary.	<PersonalDetailSummary>

Date	System Version	By Whom	Job	Description
22-Jun-2008	v01.0.0.0	Amanda Nell	t132239	New manual format.
04-Nov-2008	v01.0.0.0	Magda van der Westhuizen	t152111	Update manual: Language Editing: Juliet Gillies.
11-Nov-2008	v01.0.0.1	Phlip Pretorius	T152485	Proofread
21-Jun-2011	v01.0.0.2	Hermien Hartman	f175271	Correct the reference for document definitions to {GMNT-14} i.s.o. {GMNT-5}.