Match Exam Numbers {SNAPPM-1}

This option consists of 5 Blocks of information, which will assist the user in matching applicants to students on the tapes and in updating the data on a the student’s Biographical record. Before this option is used, the tapes should be downloaded into the database. The sequence of events should be as follows:

Download the biographical information supplied on tape into the table in Block 3, “External Matric Information”.
Download the matric subject information into the table in Block 4.
These applicants can be selected by entering the following information in the control Block 1. The information relating to the applicants is displayed in Block 2.

Fields in this option:

Block 1: Application Information

This is a control block from which applicants can be selected.

Field	Type & Length	Description
Year	YYYY	The year in respect of which applications are being evaluated.
Block	A2	The block for which applicants are being evaluated.
Matric Date	YYYYMM	The year and month of the matric examination on the applicant's Biographical record.
Examining Authority	A2	The matriculation authority with whose records you wish to deal.

Example:

Block 2: Biographical Information

The following biographical information relating to the applicant is displayed. Students with the same Matric Date and Matric Authority, as entered on the first block on their biographical record will be displayed:

Field	Type & Length	Description
Exam Number	A15	The matric examination number of the applicant.
Identity Number	A13	The identity number of the applicant.
Student Number	N9	The student number of the applicant.
Birth Date	DD-MON-YYYY	The birth date of the applicant.
Surname	A30	The surname of the applicant.
First Name(s)	A40	The first names of the applicant.

Example:

Block 3: Certificate Information

A request is made for information that will be used to match the student from the tape data to the biographical data manually.

Field	Type & Length	Description
Update Certificates	A1	Should the Certificate Seen block of the Student’s Biographical record be updated Yes or No? If No is entered, then the next two fields cannot be updated.
Certificate Code	A2	Enter the Matric Certificate Code that should be inserted into the Certificate Seen block on the student’s Biographical record.
Certificate Seen Indicator	A1	Should the record or the Matric Certificate be inserted with a Yes or No at the Seen Indicator?
Check on	A1	The choice should be made here to match the data from the tape to the biographical record per Exam number, ID number, Surname, Names or Birth date.

Example:

Block 4: Student Information

This block displays the information as downloaded from the tape and the only field that can be updated is the “Copy Student” field.

Field	Type & Length	Description
Exam Number	A15	The matriculation examination number supplied by the examination authority.
Identity Number	A13	This is the identification number of the matriculant.
Birth Date	DD-MON-YYYY	The birth date of the matriculant.
Surname	A30	The surname of the matriculant.
First Name(s)	A40	The first names of the matriculant.
Copy Student	A1	This facility can be used to manually match an applicant’s information by comparing the information in Blocks 2 and 4. The user can then update the exam number of the applicant (if this was incorrect or missing) on block 2 and do a manual copy of the matric results to the matric detail of the applicant by entering a (Y)es in this field.

Example:

Block 5: External Matric Subject Information

This block displays the information as downloaded from the tape.

Field	Type & Length	Description
Exam Number	A15	The matriculation examination number supplied by the examination authority.
Subject Code	A10	The matric subject code. It may be necessary to create a conversion table for: the matric subject codes used by the institution, option {SCODE-5}: and for the subject codes supplied by the examining authority, option {GOPS-21} “External Conversion Codes”, which could be used for the conversion of matriculation subject codes.
Symbol	A2	The symbol obtained for the particular subject.
Mark	N3	The mark obtained for the subject.

Example:

Processing Rules
	No special processing rules.

Date	System Version	By Whom	Job	Description
17-Mar-2007	v01.0.0.0	Amanda Nell	t133606	New manual format.
8-Aug-2007	v01.0.0.0	Melanie Zeelie	t133606	Proofread System Owner.