Office Allocation {SPOPS-2}

This option may be used to allocate personnel to offices, as follows:

This option is a subset of the Personnel Biographical {PBOP-1} data, mainly page 3 of the option. The user must execute a query on the personnel number, or on surname, initials, etc.: the system will display the person's title, initials, surname, rank code and description, post code and description and campus and description.

Block 1: Allocation of Personnel to Offices (the only data that can be maintained in this option)

Field	Type & Length	Description
Building	N4	The Code of the Building {SPCS-4}. The name of the building will be displayed.
Floor, Room	N2, A7	The floor and room number where the person works. This space must already have been defined in the Asset Register {AOPS-1}. A person may not be linked to a room where the Date Inactive is smaller than the current date or if the Service Record End Date is greater than the Date Inactive. The List Of Values will only display rooms defined in the Space Inventory {SPOPS-1} where the Date Inactive is greater than the current date: the Date Inactive will also be displayed for information purposes.

Example:

Processing Rules
1	When a record is updated, the system will update the details on the personnel members biographical record {PBOP-1} as well as any service record where the end date is on the system date or after the system date: where the end date is not entered.

See Also:

Procedures:

None

History of Changes

Date	System Version	By Whom	Job	Description
07-Dec-2006	v01.0.0.0	Amanda Nell	t134505	New manual format.
23-Jun-2008	v01.0.0.1	Amanda Nell	t150073	Reference
27-Aug-2008	v01.0.0.2	Frans Pelser	t146643	HEMIS Space Reporting
12-Mar-2009	v01.0.0.3	Ernie van den Berg	t156945	Review the manual.
25-May-2009	v01.0.0.4	Charlene van der Schyff	t158347	Edit language obtained from proof read language Juliet Gillies.