Building Codes {SPCS-4}

This option is used for entering information in respect of all buildings owned and used by an institution.

Fields in the option:

Block 1: Building Codes / Detail

Field	Type & Length	Description
Building Code	N4	A unique code for each building.
Name	A30	The name of the building.
Alternative Name	A40	Alternative building name can be entered.
Long Name	A120	Additional building description - only displayed in limited options/reports
Campus Code	N2	The code of the campus on which the building is situated {SPCS-1}.
Effective Building Year	N4	For a new building it would be the year of completion or the year of renewal. Valid values from 17000 - 1900.
Ownership	N2	The various ownership codes are defined in {ACS-3}.
Construction Year	N4	The year in which the building was completed. This field is used to determine whether or not a building should be listed under the "additions" heading in STATS Table 5.2.
Aggregate Program		STATS Table 5.2 requires that all buildings should be allocated to so-called "Aggregate Program". The allowed values are 8, 9, 10, 11 and 12, as per Section 2.2.E above. The description of the aggregate program is displayed.
Account Type	A4	The account type can be entered if the Aggregate Program value is ‘9’. If any other value is entered in the latter, it will not be possible to enter the account type {FCSC-21}.
Fees	A4 + A8	The GL-allocation against which the building income is to be credited if the building is a residence. GLAs are defined in the Code Structure Subsystem; option {FCSO-6}.
Gross Area	N6	The Gross Area of the building in whole square metres, calculated as per the STATS table (The Assignable Area of the building is also required for STATS Table 5.2, but this is calculated from the Space Inventory). See also Section 1.3 for notes regarding non-assignable space.
Total Active Area	N6	The assignable area is the total of square metres for this building as entered in Space Inventory {SPOPS-1}.This field is a display field and cannot be entered or updated by the user in this option. Per building, the total for all rooms as entered in the “area” field, will display. To see the assignable area, the user must enter past the field, which will trigger the system to do the calculation. This will include only active areas.
Total In-active Area	N6	This is the sum of all In-active area.
Is Building Unfriendly to Any Disabilities	A1	The user can enter a (Y)es or (N)o to indicate whether the building is unfriendly to any disabilities. Disability codes are set up in {GCS2-1}. If the user enters a (Y)es, the system will automatically go to the next block. Any change to this field must be accompanied with a change in the 'Disability Codes Linked to Buildings' block. If the value is set to (N)o, then the next block may not have any values in order for the field to take effect.
Inactive Date	DD-MON-YYYY	Enter a date to indicate that the building is no longer in use anymore and should therefore not be seen as a valid building for usage. The date must be greater than today and no active space may be linked to it in the Space Inventory {SPOPS-1}.
Maintain Addresses	Button	Refer to the Operational Manual for Addresses.

Asset Info - Display only fields - Refer to {AOPS-1}
Asset	Displays the unique number that identifies the asset.
Type	Displays the Asset Type of the asset.
Capital	Displays the general ledger allocation (cost centre and account) against which the asset was purchased.
Purchase Price	Displays the amount from the order if an order number was entered. If no order number was entered, this field displays the amount that was manually entered.
Category	Displays the Asset Category and Category Description.
Depreciation Date	Displays the date on which the last depreciation run was done for the asset.
Accumulated Dep	Displays the depreciation that has been done on the asset, according to the depreciation code.
Group	Displays the group of an asset as IMMOVABLE or MOVABLE.
Acquisition Date	Displays the date on which the asset was taken into use at the institution.
Residual Value	Displays the expected value at the replacement date for the asset.
Class	Displays the class of the asset - Land, Land Improvements, Buildings, Equipment, Plant or Other.
Recognition	Displays the date on which the depreciation for the asset will start.
Inventory Value	Displays the value of the land (in local currency), as reflected in the financial statements of the institution. This is normally the purchase price: if it was bought for a nominal amount only, the market value at the time of acquisition that was entered manually will be displayed.
Model	Displays the depreciation model to be used on the asset type. The system supports the COST BASED model and the REVALUATION BASED model.
Useful Life	Displays the Period over which an asset is expected to be available for use by an institution.
Recoverable Service Amt	Displays the higher of a non-cash-generating asset's fair value less cost of sale and its value in use.

Disability Codes Linked to Buildings

Field	Type & Length	Description
Disability Code	A3	Enter the disability code for which this building is unfriendly. A list of values (LOV) is available.
Description	A30	The disability code description will display.
Remarks	A60	Any additional comments may be entered here.

Example:

spcs-1b1p1i2.jpg

Block : Address / Communication Detail

Field	Type & Length	Description
		Refer to the Operational Manual for Addresses

spcs-1b1p1i2.jpg

Processing Rules
	No special processing rules

See Also:

STATS Table References
- 'The Building and Space Inventory and Classification' manual provides the definition of a building and how buildings are to be measured.
- Ownership codes are defined in the old HEMIS 008 document.
- Effective Building Date (EBD) is; in the case of a (fairly) new building, it would be the year of completion. If a building was "renewed" during its lifetime, the EBD would be later than the completion date. Refer to the old HEMIS 009 document, Appendix 6.1.5., for the concept of EBD.
- Construction year is the year in which the building was completed. This field is used to determine whether a building should be listed under the "additions" heading in STATS Table 5.2.
- The Gross Area of a building is the whole square metres as per 'The Building and Space Inventory and Classification' manual.
Notes or some Error messages:
- Cannot delete the building - Date of Sale is less than 1 year.
- Cannot delete the building - there are still Rooms linked on menu option SPOPS-1.
- Cannot delete the building - still linked as an Asset on menu option AOPS-1.

This means; can only delete the building if it has a 'Written-off Date' on all entries linked to it in menu option {AOPS-1} (Asset Register).

History of Changes

Date	System Version	By Whom	Job	Description
12-Oct-2006	v01.0.0.0	Amanda Nell	t134450	New manual format.
19-Sep-2007	v01.0.0.0	Elize de Swardt	t137484	New manual format for IFRS
23-Jan-2008	v01.0.0.1	Amanda Nell	t146713	Add new images
20-May-2009	v01.0.0.2	Charlene van der Schyff	t158347	Edit language obtained from proof read language Juliet Gillies.
10-Feb-2010	v01.0.0.3	Goodman Kabini	t154120	Add the new picture which accommodate the two fields(Total Active Area and Total In-active Area) added in Building Codes table.
28-Feb-2011	v01.0.0.4	Goodman Kabini	t172851	Add STATS Table References and Some Error messages points under Processing Rules table.
14-May-2012	v02.0.0.0	Sister Legwabe	T182928	Replace word SAPSE with HEMIS
11-Jun-2012	v02.0.0.0	Dinong Sereko	T182928	System owner proof read
12-Feb-2012	v02.0.0.1	Sister Legwabe	T188691	Add description of Effective Building year
19-Feb-2013	v02.0.0.1	Dinong Sereko	T188691	System owner proof read
21-Feb-2013	v02.0.0.2	Suretha de Kock	T188935	Add an additional field namely LONG Building Name.
08-May-2014	v04.0.0.0	Nokuthula Mafenuka	T196515	Add new image
16-Feb-2016	v04.0.0.0	Dinong Sereko	T208973	Add field - Inactive Date ATOV for 178403
27-Aug-2020	v04.1.0.0	Magda van der Westhuizen	T245550	Insert new images.