Student Education Plan (SEP) Maintenance {SSTUDP-1}

This program can be used to maintain Student Education Plans (SEP) for individual Students.

The purpose of a SEP is to define and measure non-study record related goals.

These goals can include academic goals such as "Achieve 80% in Mathematics" or personal goals such as "Apply proper and effective time management to my studies".

A SEP is evaluated with the Professional Judgment method of evaluation. This is done using Rubrics as a guiding tool.

Professional judgment is based on the fact that no objective evaluation of submitted work can be done e.g. 1+1 = 2. There can be no other correct answer. But evaluating an essay about the influence of the discovery of the human genome on civilization does not have a single correct outcome. The assessor is dependant on several areas of expertise as well as experience to determine the effectiveness of the student's submission. He/she uses the acquired professional judgment to allocate an appropriate outcome. Several students can submit contrasting ideas and still perform on the same level.

A Rubric provide guidelines according to which an assessor is guided to allocate an appropriate outcome for an assignment or other work submitted by a student that cannot be objectively evaluated.

Student Education Plan codes should be set up at {SCODE-37} Tab: Student Education Plan.

Student Education Plan codes should be linked to a Qualification, Year, Offering Type and Study Period on {SACADO-5} Tab: Study Period.

Fields in this option:

Block 1: Student SEP Maintenance

Field	Type & Length	Description
Year	YYYY	Only Academic Years for which students are registered may be used
Student Number	N9	The student must be registered for the Academic Year equal to the Year in the previous field. Right click will display the Student Preferred Name/ Full Names and Surname
Qualification Code	A6	The student must be registered for the Qualification in the Academic Year indicated..
Period of Study	A1	Student must be registered for the Study Period for the Qualification
SEP Code	A4	As defined in {SCODE-37} Tab: Student Education Plan. The SEP Code should also be linked to the Qualification, Year, Offering Type and Study Period on {SACADO-5} - Study Period.
Date Sent	DD-MON-YYYY	Date the SEP is sent to the student
Date Received	DD-MON-YYYY	Date that the SEP were recieved back from the student.

Example:

Block 2: Student SEP Goal Maintenance

Goals for a Student can only be entered if a SEP for the Student exists in the first block of this program

Field	Type & Length	Description
Year	YYYY	Only Academic Years for which students are registered may be used.
Student Number	N9	The student must be registered for the Academic Year equal to the Year in the previous field. Right click will display the Student Preferred Name/ Full Names and Surname
Qualification Code	A6	The student must be registered for the Qualification in the Academic Year indicated..
Period of Study	A1	Student must be registered for the Study Period for the Qualification
SEP Code	A4	As defined in {SCODE-37} Tab: Student Education Plan. The SEP Code should also be linked to the Qualification, Year, Offering Type and Study Period on {SACADO-5} Tab: Study Period.
Goal Sequence	N4	Sequence number of Goals for the student. Please Note: This sequence is not an indication of the sequence in which the different goals must be achieved. See the 'Target Date' below. The only purpose of the sequence is to have a number to link to a goal to indicate how many times a specific goal appears within the SEP for the student, year, qualification and Period of Study (POS).
Goal Code	A4	As defined in {SCODE-37} Tab Goal and SEP Codes.
Rubric Outcome	A2	An Outcome in the form of a result code must be entered here. Only Results linked to the Rubric linked to the SEP and is active can be used. Rubric codes are linked to SEP codes in {SCODE-37} Tab: Student Education Plan Result codes are linked to Rubric Codes in {SSTUD3-26} Tab: Linking of Rubric to Result Codes.
Goal Description	A2500	A textual description of the Goal that the Student have to achieve
How will Student achieve	A2500	A textual description on how the Goal will be achieved by the Student must be entered here
Comments	A2500	This is an optional field for textual comments
Target Date	DD-MON-YYYY	The date by which the SEP Goal should be achieved by the Student must be entered here
Review Date	DD-MON-YYYY	The date by which the progress towards the achievement of the SEP Goal by the Student will be reviewed must be entered here
Date Achieved	DD-MON-YYYY	The date that the SEP Goal was achieved by the Student may be entered here

Example:

Processing Rules
	None

Date	System Version	By Whom	Job	Description
15-Mar-2011	v02.0.0.0	Bea Swart	t161077	New manual.
29-Jun-2011	v02.0.0.1	Phlip Pretorius	F175326	New information about goal sequences.
26-Mar-2013	v02.0.0.2	Bea Swart	T187336	Display of name on righty click of student number
27-Mar-2015	v04.0.0.0	Magda van der Westhuizen	t205922	Convert to INT4.0.