Default System Parameters {CMEC-3}

This two-Block option is used to define certain default parameters.

Fields in the option:

Block 1: User Defaults

This Block identifies the default values for four financial fields. A record must be created for each type of user. When a card is linked to a user (option {CMEC-8}, or at registration time) these default values are copied to the user. They can be changed at individual user level.

Field	Type & Length	Description
User Type	A1	This field identifies the type of user. Allowed values are (S)tudent, (P)ersonnel or (O)ther.
Account Type	A4	Enter the account type to be used for transactions affecting the user. The list function will display all the valid account types that were created for the 'CM' subsystem on {FCSO-21}.
Control GLA of Account Type	A4 + A8	The control GLA (cost centre and account) of the account type will be displayed as created on {FCSO-21}.
Maximum Expenditure per Day	N15.2	This field indicates the maximum amount that may be spent per card, per day. Maximum expenditure per day means the sum of purchases and cash withdrawals. Further transactions for that day will not be permitted if this total amount is reached.
Minimum Amount in Account (Total)	N15.2	This field indicates the minimum amount that must be in the card account to permit transactions to take place. It can have a positive or negative value.
Minimum Amount in Account (per Day)	N15.2	This field indicates the minimum amount per day that must be in the account to permit cash withdrawals from the account. The system determines the number of days left in the cycle for which a student is enrolled. It multiplies the number of days with this amount. Cash withdrawals will only be permitted if the balance in the card account is bigger than this calculated total. This control is only applicable where sponsor's money is deposited into the account. Sponsor money deposits are identified by a "Y" in the field "Sponsor" on {FCTO-3}.
Maximum Cash Withdrawals (per Day)	N15.2	This field indicates the maximum amount of money that may be withdrawn from the card account per day.
Suppress Checking for Registered Students	A1	The system will not check if the student is registered for a currently active and valid academic block. This will allow the institution to handle e.g. orientation students and serve meals against an account before they are academically registered. This should normally not be set to "Y" during the normal year.
Rule	A1	The user can indicate on a global basis whether the maximum expenditure rule or the calculated rule must be used. The stipulated value will default to all users created on the system. This value is updateable by the users on {CMEM-7}. The (M)aximum expenditure rule calculates the Amount Available (Today) as follows: it takes the Maximum Expenditure per Day minus whatever amount was spent for the day. The (C)alculation rule calculates the number of days left for a student, according to the specific block the student is registered for. The number of days are then multiplied by the Minimum Amount in Account (Per Day). This amount is then compared to his Current Balance, which will determine the Amount Available.

Example:

Block 2: System Defaults

Certain system defaults are defined in this Block. Only one record can exist in this Block.

Field	Type & Length	Description
Price Difference	A1	Some times an institution charges different prices for different type of users. If this field is set to (Y)es, the difference in price will come into effect. Allowed values are (Y)es and (N)o. The default value is (N)o. The different prices that a user can be charged for an item, can be defined in option {CMEM-3}.
Print Balance	A1	The institution can determine whether the balance in the card account must be printed on every slip produced by the system. If it is set to (Y)es the balance will be printed, and if it is (N)o it will not be printed. The default value is (Y)es.
VAT Code	A2	The default VAT that must be linked to all the items. It can be changed at item level. The description of the code will be displayed.
Message on Receipt	A40	Any message can be defined in this field. This message will be printed on every sales slip that is produced by the system.
Split Slips per Counter	A1	Should this indicator be set to "Y" and a student purchases items from more than one counter, multiple till slips will be produced. If this indicator is set to "N", a single till slip will be produced for all purchases

Example:

Processing Rules
	No special processing rules