Maintain Card Users {CMEM-7}

Student users are defined in the Student System and personnel users are defined in the Personnel System. Other users are defined in the General System, and here. A user must be created before a card can be linked to him/her. This option is also used to query the balance of the card account for “other users”.

Fields in the option:

Block 1: Maintain Other Users

Field	Type & Length	Description
User Number	N9	The number that is allocated to the user. User type “O” is assumed.
Title	A5	The title of the user, e.g. DR., MRS., etc.
Initials	A6	The initials of the user.
Surname	A30	The surname of the user.
Preferred Language	A1	All printed communication to the user will be in the preferred language. Allowed values are (E)nglish and (A)lternate.
View Address Info	Button	Press the button to see the address details are displayed

Example:

Block 2: Link Users to Subsystems

Field	Type & Length	Description
User Type	A1	This field indicates the type of user and allowed values are (P)ersonnel, (S)tudent or (O)ther.
User Number	N9	The user’s personnel, student or other number must be entered. The initials and name will be displayed.
System Code	A5	Allowed value for this system is: MEALS - Meal system The user can also see other systems’ users here, like for instance the Library System or the Inter-lending Subsystem.
Start and Expiry Dates	DD-MON-YYYY	The start and end dates for the user. Personnel information will be defaulted from the service record start- and resignation dates. Student information will be defaulted from the start and end dates on the student system. The information for OTHER users must be entered here.
Account Type	A4	The account type will default from the system parameters as set up on {CMEC-3}. This field can be updated by the user.
Maximum Expenditure per Day	N15.2	This field indicates the maximum amount that may be spent per card per day. Maximum expenditure means the sum of purchases and cash withdrawals. Further transactions for that day will not be permitted if this total amount is reached. It defaults from the system parameters (option {CMEC-3}), but can be changed here.
Minimum Amount in Account	N15.2	This field indicates the minimum amount that must be in the card account to permit transactions to take place. It can have a positive or a negative value, (negative will indicate that user is allowed to go into debt). It defaults from the system parameters (option {CMEC-3}) but can be updated here.
Minimum Amount in Account per Day	N15.2	This field indicates the minimum amount per day that must be in the account to permit cash withdrawals from the account. The system determines the number of days left in the cycle for which a student is enrolled. It multiplies the number of days with this amount. Cash withdrawals will only be permitted if the balance in the card account is bigger than this calculated total. It defaults from the system parameters (option {CMEC-3}) but can be changed here. This parameter will only come into effect when sponsor's money is deposited into an account (identified by event MS). The field “Sponsor” on {FCTO-3} must be used to differentiate between own and sponsor money deposits. A “Y” in this field indicates that sponsor money was deposited. It is important to make this distinction because it affects the cash that the user can withdraw. If a user has a transaction of this type in his account, the parameter “minimum amount in account (per day)” comes into effect. The system calculates the number of days until the end of the registration period for the user. This is multiplied by the value of the parameter specified. The balance in the user’s account must be more than the result to permit cash withdrawals, to ensure that the user has enough money in the card account to last until the end of his registered period.
Maximum Cash Withdrawals per Day	N15.2	This field indicates the maximum amount of cash that may be withdrawn from the card account per day. It defaults from the system parameters (option {CMEC-3}) but can be changed here.
Current Balance	N15.2	This is the net balance of funds in the card account. This is a display field only. A negative amount will indicate a debit balance.
Amount Available	N15.2	The amount that the user has available to spend in the card account is displayed. It may differ from the balance depending on the value specified in the parameter “minimum amount in account” because with that parameter the user can effectively be granted an overdraft facility. This amount is the Current Balance minus the Minimum Amount In Account. This is a display field only.
Rule	A1	The user can indicate whether the maximum expenditure rule or calculated rule must be used. The stipulated value in {CMEC-3} will default to all users. This value can be updated by the user. The (M)aximum expenditure rule calculates the Amount Available Today as follows: it takes the Maximum Expenditure Per Day minus whatever amount was spent for the day. The (C)alculation rule, calculates the number of days left for a student, according to the specific block the student is registered for. The number of days are then multiplied by the Minimum Amount in Account per Day. This amount is then compared to his Current Balance, which will determine the Amount Available. The help screen on the next page can be used to see exactly how the available amount was calculated. This screen is accessed when you enter/tab on the last field (Deduct From Payroll?).
Amount Available Today	N15.2	This represents the amount that is available for the student according to the calculation rule that is set in the field "Maximum/Calculation Rule"
Block Code	A2	This is a display field only and will indicate for what block the student is registered. The last registration block will be displayed.
Deduct from Payroll?	A1	If the user is a personnel member, the purchases can be deducted on the payroll, if the field is set to (Y)es.
Start of Term/End of Term	DD-MON-YYYY	These are display fields only. The last registration year and block of the student will be looked up as displayed on {SSTUDY-21}. The program will then look at the census dates on {GOPS-1} and display it as the start/end dates.

Example:

Processing Rules
	No special processing rules