Maintain Electronic Bank Statement {FCBO-21}

Options {FCBO-21}, {FCBO-22}, {FCBO-23} and {FCBO-24} are used to process and reconcile bank statement downloaded electronically.

On converting an electronic bank statement, the system attempts to match all deposits and cheques. Any cheques or deposits that couldn’t be matched and other transactions on the statement is written into a table which can be maintained in this option.

In order to process these transaction the cashier will must enter the appropriate transaction type and or cost centre and account or linking the journal number before running the match electronic bank statement program {FCBO-22} which will generate cash book journals.

On reconciliation of a bank statement the closing statement balance is inserted into the table and all records written to the table for the bank statement excluding the closing balance are deleted.

Field	Type & Length	Description
Buttons
Cashier Login	Users with access to cash book options are allowed to query cash book transactions but to process a transaction the user must be a cashier that is logged on.

Panel Box : Search
Cash Book Code	A5	Allows the user to search on an cash book code. The list of values will display the code, description, CB Gla and CB currency code.
Bank Statement Number	N10	Allows the user to search on bank statement number or cash book and bank statement number. The list of values will displays the statement number, maximum reference date and statement closing balance.

Panel Box : Bank Statement
Cash Book Code	A5	The cash book code returned through a search.
Cash Book GLA		The cash book cost centre and account as defined on the cash book definition.
CB Currency Code	A3	The currency code of the currecny in which the the cash book is defined.
Statement Number	N10	Displays the bank statement numbers returned through teh search.
Opening Balance	N15.2	Displays a statements Opening Balance.
Closing Balance	N15.2	Displays a statements Closing Balance.
Start Statement Date	DD-MON-YYYY	The minimum reference date on the bank statement.
End Statement Date	DD-MON-YYYY	The maximum reference date on the bank statement.

Panel Box : Statement Detail
Cash book journals cannot be maintained in screen below and the cashier must use the Edit Bank Statement buttonto open the edit screen.
Buttons
Match Bank Statement	Selecting the button navigates to the "Match Electronic Bank Statements option {FCBO-22} which allows the user with access to run the option to convert a bank statement.
Edit Bank Statements	Selecting the button opens the "Edit Electronic Bank Statements” screen which allows the user to maintain the journals searched displayed in this screen. Cash book journals cannot be maintained in table described below.
Payments
Deposits
EFT

Document Type	A1	The valid document types are: O - Opening balance J - Journals D - Deposits C - Cheques B - Closing Balance Opening and closing balance are inserted into the option through the process of statement reconciliation. Journals, deposit and cheques are inserted through the statement conversion programs. Transactions are displayed in the above order on the screen.
Journal Number	N6	The Reference Journal number of an item that already exists on {FCBO-1}. If this field is null, the bank reference will be used for matching purposes. This field can only be updated for Document Types “J” and “D”.
Bank Reference	A12	The bank reference number is displayed.
Bank Reference Date	DD-MON-YYYY	The date on which the item appears on the bank statement is displayed.
Transaction Type	N4	The transaction type code to be used for this specific transaction. This field can only be updated for document type “J”.
Person Type	A1	The person defaults from the transaction type. .
Person Number	N9	A valid person number for the person type. Person number may only be updated for document type "J" where the person type is not "O".
Account Type	A4	The account type will default from the transaction type: it can be updated by the user if so defined on the transaction type definition. The account type field is mandatory if the person type of the transaction is (S)tudent, (D)ebtor or (C)reditor. For (P)ersonnel and (O)ther this field is also mandatory if the card indicator in the transaction type definition is (Y)es. If this indicator on the transaction type definition is (N)o, an account type is not needed. If person type is (S)tudent, (C)reditor or (D)ebtor a list of valid account types for that person type will be available, which will also show the balance for the account type / payment agreement combination. The user will only be able to process a transaction on one of these valid account types or on the default account type defined for the student debtor subsystem. The program will validate that the sub-system / account type combination is valid and active.
Payment Agreement	A4	Whenever a transaction is processed for person type (S)tudent, the user will have to enter a payment agreement for the transaction. A list of valid values for the specific student will be available from which to choose from. This is a mandatory field for person type (S)tudent unless the transaction is processed against the default account type, in which case this field will be null.
Loan Code	N5	The Loan code of the Debtor, if applicable. This field can only be entered for document type “J” and then only if the account type used is linked to “S” (Staff loans) or “L” (student loans).
GLA to be		GLA to be DEBITED / CREDITED is displayed depending on the transaction type definition
Cost Centre		The Cost Centre to be DEBITED / CREDITED. These fields can only be updated for document type “J”.
Account		The Account to be DEBITED / CREDITED. These fields can only be updated for document type “J”.
Value in CB Currency		The transaction value in the cash book currency.
Note	A40	The note for the sub-system. This note can only be updated for document type “J”.
Hidden Fields
Descriptions		Code description for visible columns where applicable i.e. cost centre desciption.
GL Note	A40	The note to accompany the transaction to the Ledger.
Person Currency Code	A3	The currency code of the person type and number.
Person Currency Rate	N5.3	The currency rate obtained from the system for the currency code linked to the person type and number.
Value in Foreign / Given Currency	N15.2	The value of the transaction, in a given currency. Given currency value is the value of the transaction in the currency of the Debtor / Creditor after converting the Cash book amount received to local currency and the local currency value to the debtor / creditor currency.
Local Currency Amount	N15.2	The CB currency amount converted in the currency of the institution.
CB Currency Code	A3	The currency code of the cash book.
CB Currency Rate	N5.3	The rate of the currency code for the cashbook.
VAT Code	A2	???????
VAT Rate %	N5.2	The VAT percentage of the corresponding VAT code is displayed.
VAT Apportionment %	N5.2	For money received the VAT apportionment always defaults to 1, meaning that no apportionment is applicable. For payments the percentage apportionment associated with the VAT code above is displayed. This field can be updated.
Bank Stmt Debit/Credit Indicator	A1	The debit/credit indicator on the Bank Statement
Taxable Supply Indicator	A1	Taxable supply indicator is used to classify a transaction in terms of its treatment for VAT / GST purposes. The taxable supply indicator is linked to the GST / VAT code and by selecting a GST / VAT code the taxable supply indicator is set. The concept of supply is integral to the application or VAT / GST and can be broken down into: Taxable Supplies Standard Rated Zero Rated Exempt Supplies Deemed Supplies Change in Use Bad Debts Non-Taxable Supplies To change the indicator the GST /VAT code must be changed.
Vendor Registered	A1	Vendor registered only applies to SA clients registered for VAT where the journal relate to input. In order to claim the input VAT on the journal the field vendor registered must be set to (Y)es. If the field is "Y" the cashier will be required to enter the vendors VAT registration number. This forces the cashier to enter a VAT registration number where input tax will be claimed.
VAT Registration Number	A12	If the field vendor registered is set to (Y)es, the cashier must enter a VAT registration number. The program will validate that the number is a valid VAT number applying the SARS modules check.
Input Denied	A1	The indicator defaults from the account definition. If the journal relate to a taxable supply on the input side and and the indicator is (Y)es, GST / VAT will not be processed when the journal is saved. The journals will be marked as input being denied.
Asset Y/N	A!	If the journal relates to the sale or purchase of an asset the indicator should be set to (Y)es. The indicator will be used to identify capital items for GST / VAT reporting purposes. The value defaults according to the asset categories as defined on the SOD codes AV and AW.
R/D Indicator	A1	Must the R / D indicator be set for this student ((Y)es/(N)o): can only be updated for document type “J”.
Cheque Number	A16	If a cheque was returned from the bank, the cheque number of the returned cheque can be entered here.
Cheque Date	DD-MON-YYYY	The date of the returned cheque can be entered here.
Branch	A11	The branch code of the returned cheque can be entered.
Transfer Cash Book	A5	If a transfer between bank accounts, the cash book code of the other Cash Book. This field can only be updated for document type “J”.
Tax Certificate	A1	Must a tax exemption certificate be generated for this receipt ((Y)es/(N)o). The system default is “N”. If the account type of the debtor code is linked to category (C)ontact then the system will default to the indicator as set up in {FCTM-1} The tax certificate indicator can only be updated to “Y” if the debtor type is (O)ther, (A)lumnus, (P)ersonnel or (D)ebtor where the category is (C)ontact.

Example(s):

Processing
Rules

Person Type	Student	Debtor	Creditor	Other
Journal Number	Not Applicable	Not Applicable	Not Applicable	Update possible.
Transaction Type	Required if journal number is NULL	Required if journal number is NULL	Required if journal number is NULL	Required if journal number is NULL
Person Type	Display	Display	Display	Display
Person Number	Required	Required	Required	Update possible.
Account Type	Required - Ability to update depends on update indicator on Transaction Type	Required - Ability to update depends on update indicator on Transaction Type	Required - Ability to update depends on update indicator on Transaction Type	Not Applicable
Agreement Code	Required if not default account type else NULL	Not Applicable	Not Applicable	Not Applicable
GLA	Display	Display	Display	Required - Ability to update depends on update indicator on Transaction Type
Note	Required	Required	Required	Required
GL Note	Required	Required	Required	Required
Currency Code	Display	Display	Display	Display
VAT Code	Not Applicable	Not Applicable	Not Applicable	Update possible.
VAT Rate	Not Applicable	Not Applicable	Not Applicable	Required
VAT App%	Must be equal to 0.00	Must be equal to 0.00	Must be equal to 0.00	Required- Ability to update if GLA to be = Debited
R/D Ind	Update possible.	Not Applicable	Not Applicable	Not Applicable
Cheque Number	Required if R/D indicator = (Y)es	Not Applicable	Not Applicable	Not Applicable
Cheque Date	Required if R/D indicator = (Y)es	Not Applicable	Not Applicable	Not Applicable
Branch	Required if R/D indicator = (Y)es	Not Applicable	Not Applicable	Not Applicable
CB Transfer Cash Book	Not Applicable	Not Applicable	Not Applicable	Updateable
Loan Code	Not Applicable	Required if Accout Type Category S/L	Not Applicable	Not Applicable
Exchange Rate	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency
CB Exchange Rate	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency
Tax Certificate	Not Applicable	Only for (C)ontact Debtors	Not Applicable	Not Applicable
Amount	Display	Display	Display	Display
Journal Number	Not Applicable	Not Applicable	Not Applicable	Update possible.
Transaction Type	Required if journal number is NULL	Required if journal number is NULL	Required if journal number is NULL	Required if journal number is NULL
Person Type	Display	Display	Display	Display
Person Number	Required	Required	Required	Update possible.
Account Type	Required - Ability to update depends on update indicator on Transaction Type	Required - Ability to update depends on update indicator on Transaction Type	Required - Ability to update depends on update indicator on Transaction Type	Not Applicable
Agreement Code	Required if not default account type else NULL	Not Applicable	Not Applicable	Not Applicable
GLA	Display	Display	Display	Required - Ability to update depends on update indicator on Transaction Type
Note	Required	Required	Required	Required
GL Note	Required	Required	Required	Required
Currency Code	Display	Display	Display	Display
VAT Code	Not Applicable	Not Applicable	Not Applicable	Update possible.
VAT Rate	Not Applicable	Not Applicable	Not Applicable	Required
VAT App%	Must be equal to 0.00	Must be equal to 0.00	Must be equal to 0.00	Required- Updateable if GLA to be = Debited
R/D Indicator	Update possible.	Not Applicable	Not Applicable	Not Applicable
Cheque Number	Required if R/D indicator = (Y)es	Not Applicable	Not Applicable	Not Applicable
Cheque Date	Required if R/D indicator = (Y)es	Not Applicable	Not Applicable	Not Applicable
Branch	Required if R/D indicator = (Y)es	Not Applicable	Not Applicable	Not Applicable
CB Transfer Cash Book	Not Applicable	Not Applicable	Not Applicable	Update possible.
Loan Code	Not Applicable	Required if Accout Type Category S/L	Not Applicable	Not Applicable
Exchange Rate	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency
CB Exchange Rate	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency
Tax Certificate	Not Applicable	Only for (C)ontact Debtors	Not Applicable	Not Applicable
Amount	Display	Display	Display	Display

Person Type	Personnel	Alumni	Other Meals	Personnel Meals
Journal Number	Not Applicable	Not Applicable	Not Applicable	Not Applicable
Transaction Type	Required if journal number is NULL	Required if journal number is NULL	Required if journal number is NULL	Required if journal number is NULL
Person Type	Display	Display	Display	Display
Person Number	Required	Required	Required	Required
Account Type	Not Applicable	Not Applicable	Required - Ability to update depends on update indicator on Transaction Type	Required - Ability to update depends on update indicator on Transaction Type
Agreement Code	Not Applicable	Not Applicable	Not Applicable	Not Applicable
GLA	Required - Ability to update depends on update indicator on Transaction Type	Required - Ability to update depends on update indicator on Transaction Type	Display	Display
Note	Required	Required	Required	Required
GL Note	Required	Required	Required	Required
Currency Code	Display	Display	Display	Display
VAT Code	Update possible.	Update possible.	Not Applicable	Not Applicable
VAT Rate	Required	Required	Not Applicable	Not Applicable
VAT App%	Required- Updateable if GLA to be = Debited	Required- Updateable if GLA to be = Debited	Must be equal to 0.00	Must be equal to 0.00No
R/D Indicator	Not Applicable	Not Applicable	Not Applicable	Not Applicable
Cheque Number	Not Applicable	Not Applicable	Not Applicable	Not Applicable
Cheque Date	Not Applicable	Not Applicable	Not Applicable	Not Applicable
Branch	Not Applicable	Not Applicable	Not Applicable	Not Applicable
CB Transfer Cash Book	Not Applicable	Not Applicable	Not Applicable	Not Applicable
Loan Code	Not Applicable	Not Applicable	Not Applicable	Not Applicable
Exchange Rate	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency
CB Exchange Rate	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency
Tax Certificate	Update possible.	Update possible.	Not Applicable	Not Applicable
Amounts	Display	Display	Display	Display

Person Type	Student Meals	Other Library	Personnel Library	Student Library
Journal Number	Not Applicable	Not Applicable	Not Applicable	Not Applicable
Transaction Type	Required if journal number is NULL	Required if journal number is NULL	Required if journal number is NULL	Required if journal number is NULL
Person Type	Display	Display	Display	Display
Person Number	Required	Required	Required	Required
Account Type	Required - Ability to update depends on update indicator on Transaction Type	Not Applicable	Not Applicable	Not Applicable
Agreement Code	Not Applicable	Not Applicable	Not Applicable	Not Applicable
GLA	Display	Display	Display	Display
Note	Regquired	Required	Required	Required
GL Note	Required	Required	Required	Required
Currency Code	Display	Display	Display	Display
VAT Code	Not Applicable	Not Applicable	Not Applicable	Not Applicable
VAT Rate	Not Applicable	Not Applicable	Not Applicable	Not Applicable
VAT App%	Must be equal to 0.00	Must be equal to 0.00	Must be equal to 0.00	Must be equal to 0.00
R/D Indicator	Update possible.	Not Applicable	Not Applicable	Update possible.
Cheque Number	Required if R/D indicator = (Y)es	Not Applicable	Not Applicable	Required if R/D indicator = (Y)es
Cheque Date	Required if R/D indicator = (Y)es	Not Applicable	Not Applicable	Required if R/D indicator = (Y)es
Branch	Required if R/D indicator = (Y)es	Not Applicable	Not Applicable	Required if R/D indicator = (Y)es
CB Transfer Cash Book	Not Applicable	Not Applicable	Not Applicable	Not Applicable
Loan Code	Not Applicable	Not Applicable	Not Applicable	Not Applicable
Exchange Rate	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency
CB Exchange Rate	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency	Required - Ability to update depends on update indicator on currency and whether it's the Institution Currency
Tax Certificate	Not Applicable	Not Applicable	Not Applicable	Not Applicable
Amount	Display	Display	Display	Display

Receive money for student with action 'S"

A system operational definition 'C7' for subsystem 'CB' (Receive money for student with action 'S') exists in {FCSM-1} that will determine if the user may accept money for a student with a status with action 'S' linked. If (N)o, the user will not be able to receive money for a student linked to a status with action 'S'. If (Y)es, the user will only receive a warning that the student is linked to a status code with action 'S'.

Edit Bank Statements

The purpose of this screen is to maintain journals on an electronic bank statment.

Field	Type & Length	Description
Panel Box: Edit Electronic Bank Statements

Document Type	A1	Indicates if the record related to journal, deposit or payment. Only journals can be maintained in this option
Journal Number	N7	The unique transaction number, which is allocated programmatically when a journal is created.
Match indicator	A1	Indicates if the transaction has been matched on a bank statement.
Reconciled	A1	Indicates whether the bank statement on which this transactions appears has been reconciled.

Transaction Type	N4	Journal processing is driven by the transactions type. The transaction type indicates the person type and other subsystem is affected by using the transaction type. The transaction type also determines which of the fields that follow are required and / or updateable and whether the journal relates to input or output for VAT / GST purposes. The transaction types are defined in {FCSO-7}.
Person Type	A1	Depending on the transaction type definition, one of the following values will be displayed: (S)tudent Debtor (P)ersonnel (C)reditor Normal (D)ebtor (A)lumnus (O)ther
Person Number	N9	The person number field is mandatory if the person type of the transaction is (S)tudent, (D)ebtor, (C)reditor, (P)ersonnel and (A)lumni. For person type (O)ther, this field is not mandatory, but a number can be used if the person was created on the system and has a biographical record.
Bank Reference	A12	The reference number of the transaction as it appears on the bank statement.
Bank Reference Date	(DD-MON-YYYY)	The transaction date as it appears on the bank statement.
Match Date	(DD-MON-YYYY)	The date the journals was processed.On creating a journal the date will default to system date and is not updateable.
Input / Output	A1	Indicates if the journals relates to input output for VAT / GST purposes.

Account Type	A4	The account type will default from the transaction type, but can be updated by the user if so defined on the transaction type definition. The account type field is mandatory if the person type of the transaction is (S)tudent, (D)ebtor or (C)reditor. For (P)ersonnel and (O)ther, this field is also mandatory if the card indicator on the transaction type definition is (Y)es. If this indicator on the transaction type definition is (N)o, an account type is not needed. If person type is (S)tudent, (C)reditor or (D)ebtor, a list of valid account types for that person type will be available. It will also show the balance for the account type / payment agreement combination for (S)tudents. The user will only be able to process a transaction on one of these valid account types or the default account type defined for the student debtor subsystem. The program will validate that the subsystem / account type combination is valid and active.
Payment Agreement	A4	When a transaction is processed for person type (S)tudent, the user will have to enter a payment agreement for the transaction. A list of valid values for the specific student will be available from which to choose. This is a mandatory field for person type (S)tudent unless the transaction is processed against the default account type, in which case the field will be null.
Loan Code	N5	The staff loan code or student loan code, if applicable, can be entered here. For staff debtors, the cumulative principal repayment and the reducing principal (outstanding amount) {FARPD-2b2} will then be updated with the amount of the payment. It is essential that the account type used be linked to a category “S” (Staff Loans) otherwise the user will not be allowed to enter a loan code. For student loans, the real payment amount, as indicated on the amortisation schedule {FBLO-22b4}, will be updated with the payment amount when the next amortisation calculation is run. Again it is essential that the account type used be linked to a category “L” (Student Loans) otherwise the system will not allow the user to enter a loan code.

GLA	Debit/Credit	GLA to be DEBITED / CREDITED is displayed depending on the transaction type definition
Cost	A6	The cost centre to be debited or credited. The cost centre and account is not updateable if the person type above is Student, Creditor or Debtor or where an account type is used.
Account	A8	The account to be debited or credited. The cost centre and account is not updateable if the person type above is Student, Creditor or Debtor or or where an account type is used.
Input Denied	A1	The indicator defaults from the account definition. If the journal relate to a taxable supply on the input side and and the indicator is (Y)es, GST / VAT will not be processed when the journal is saved. The journals will be marked as input being denied.
Asset Y/N	A1	If the journal relates to the sale or purchase of an asset the indicator should be set to (Y)es. The indicator will be used to identify capital items for GST / VAT reporting purposes. The value defaults according to the asset categories as defined on the SOD codes AV and AW.

Vendor Registered	A1	Vendor registered only applies to SA clients registered for VAT where the journal relate to input. In order to claim the input VAT on the journal the field vendor registered must be set to (Y)es. If the field is "Y" the cashier will be required to enter the vendors VAT registration number. This forces the cashier to enter a VAT registration number where input tax will be claimed.
VAT Registration Number	A12	If the field vendor registered is set to (Y)es, the cashier must enter a VAT registration number. The program will validate that the number is a valid VAT number applying the SARS modules check.
Vat Code	A2
Taxable Supply Indicator	A1	Taxable supply indicator is used to classify a transaction in terms of its treatment for VAT / GST purposes. The taxable supply indicator is linked to the GST / VAT code and by selecting a GST / VAT code the taxable supply indicator is set. The concept of supply is integral to the application or VAT / GST and can be broken down into: Taxable Supplies Standard Rated Zero Rated Exempt Supplies Deemed Supplies Change in Use Bad Debts Non-Taxable Supplies To change the indicator the GST /VAT code must be changed.
Vat Rate	N4.2	The VAT percentage linked to the VAT code will default but can be updated by the user. It is the user's responsibility to ensure the VAT rate is correct on commit of the transaction.
VAT Apportionment %	N3.3	Where a journal is directly attributed to the making of a taxable supply there is no apportionment and the apportionment is 100% rate = 1, however if the journal relate to the making a mixed supplies which cannot directly be attributed to the making of a taxable supply, apportionment applies and only a portion of the input tax can be claimed. Tthe portion that can be claimed is referred to a apportionment. Apportionment rates to be applied should be obtained from the local tax authority. Apportionment is only applicable if the journal relate to input. The apportionment rate defaults from the rate definition but it is the cashier’s responsibility to ensure the GSWT / VAT apportionment is correct on commit of the transaction. The rate is entered a fraction i.e. 75 % - 0.75

Value in CB Currency	N15.2	The transaction value in cash book currency (the amount as it appears on the bank statement).
Transaction Value	N15.2	The CB currency amount converted in the currency of the institution.
Valie in Foreign / Given Currency	N15.2	The value of the transaction, in a given currency. Given currency value is the value of the transaction in the currency of the Debtor / Creditor after converting the Cash book amount received to local currency and the local currency value to the debtor / creditor currency.
Vat Amount	N15.2	The VAT amount, if VAT is applicable will display.
CB Rate	N5.3	The cash book currency exchange rate.
CB Currency Code	A3	The currency code of the cash book. The cash book currency defaults from the cash book definition and cannot be updated.
Given Currency Rate	N5.3	The exchange rate of the currency the Debtor / Creditor is defined in.
Currency Code	A3	The currency code of the currency the person, Debtor / Creditor, is defined in. The code defaults from the persons biographical definition and cannot be updated.

Note	A40	A note for the subsystem transaction may be entered. If the debtor / creditor is a (S)tudent, the note will default from the transaction type note, but may be updated.
General Ledger Note		The debtor number and name will default to this field but may be updated by the user. This note will be entered in the General Ledger.

Panel Box: Payments Returned Information
R/D Indicator	A1	If an R / D cheque is processed this indicator may be set to (Y)es.
Cheque Number	A16	If a cheque was returned from the bank, the cheque number of the returned cheque can be entered here.
Branch	A11	The branch code of the returned cheque can be entered here.
Cheque Date	(DD-MON-YYYY)	The date of the returned cheque can be entered

Panel Box: Cash Book Transfers
Transfer Cash Book	A5	The Cash Book code from / to which money is transferred.

Example:

History of Changes

History of Changes

Date	System Version	By Whom	Job	Description
26-Jan-2007	v01.0.0.0	Charlene van der Schyff	t133225	New manual format.
05-Dec-2007	v01.0.0.0	Amanda Nell	t133225	Add new functionality
07-Dec-2008	v01.0.0.0	Charlene van der Schyff	t151710	Edit language obtained from proof read language Juliet Gillies.
03-Sep-2013	v03.0.0.0	Christel van Staden	t189862	Add SOD C7 for subsystem CB
01-Jun-2016	v04.0.0.0	Marchand Hildebrand	t200598	Convrt to ADF
05-Dec-2016	V04.0.0.1	Morgan Ntshabele	T208911	Removed Investment Number Field.