 |
When a cheque record is created, a “Print Indicator” will be set to “N”o. As soon as the cheque is printed, this indicator will be set to “Y”es by the system, and it will not be possible to print the cheque again unless this indicator is reset to “N”o.
This menu option is sensitive to the System Operational Rule DA, defined on on menu option {FCSM-1}, TAB - System Operation Definitions.
On menu option {FCSM-6}, users who are authorised to effect payment must be defined. When rule DA is set to (Y)es and a cheque generation record, type Q, the "Print Indicator" is set to (H)old. As soon as the user who is authorised to effect the payment, authorises it, this indicator is set to (N)o by the system. When the cheque is printed, this indicator is set to (Y)es and it will not be possible to print the cheque again unless this indicator is reset to (N)o.
It is sometimes necessary to reprint cheques, because of problems during a print run. This option is then used to reset the print indicators for the damaged cheques. The user should maintain the list of damaged / destroyed cheques and cancelled cheques in {FCTO-7} for record and audit purposes.
To update the print indicators, the Cashier must enter the Cashier ID and Password in Block 1. The program will validate that the user logged onto the system and the cashier ID entered refers to the same person by checking if the cashier ID is linked to the user in {FCTM-2}
Since we are interested in cheques only, we would <ENTER
QUERY>, then query “Q” in Payment
Method field and
the date on the cheques in the “Transaction Date”
field. <EXECUTE QUERY> will then show all
cheques generated
on that date, and the appropriate Print Indicators can be set to
“Y”es, followed by a <SAVE>.
For authorisation of the print of cheques, the following fields are updateable by the user with the authorisation powers. Should authorisation by switched on two authorosation are required.
| Field | Type & Length |
Description |
|---|---|---|
| Authorise | A20 | Authorised cashier. (Cashier with level 80 - 89 powers linked to the susbsystem, form which the payment originated, and payment method authorised for the payment amount - see {FCSM-6} ) |
| Password | A6 | A password is required for the authorisation |
Block 2: Reset Cheque Print Indicators
The following information is
displayed:
|
| Processing Rules |
|
|---|---|
| No special processing rules |
| Date | System Version | By Whom | Job | Description |
|---|---|---|---|---|
| 08-Jan-2007 | v01.0.0.0 | Charlene van der Schyff | t133232 | New manual format. |
| 24-Mar-2009 | v01.0.0.1 | Ernie van den Berg | t157063 | Add link to approval status. |
| 05-Jul-2013 | v02.0.0.0 | Mac Thipe | t192149 | Removed reference to Payment number in {FCTM-3b1} |