Buyer Quotation Maintenance {FPMO1-3}

The purpose of this option is to maintain quotation on Purchase Order Requisitions Items.

The application used is the same application as "Buyer Requisition Scheduling {FPMO1-2} but depending on the menu option from which the application is called the application functions differently.

If called from {FPMO1-3}

The buyer field is not updateable.
The user can drill down to the Buyer Quotation Maintenance sceen to maintaine quotes on a requisition.

When the user enters the option, the application will query and display all requisitions in the name of the buyer plus all requisitions yet allocated to a buyer.
To display requisitions in the name of a specific buyer enter a query with the buyer name. The query will return all requisitions in the name of the buyer where the requisition is in the buyer verification status.
To display requisitions not yet allocated to a buyer enter a query with the buyer name "UN-SCHED", the query will return all requisitions not allocated to a buyer where the requisition is in the buyer verification status.
To display all requisitions regardless of the buyer allocation, enter a query with the buyer name "ALL", the query will return all requisitions allocated and not allocated to a buyer where the requisition is in the buyer verification status.

Fields in the option:

Block 1: Unprocessed Buyer Requisitions Pop up Menu - available on field document type.

Fields on the option are only query able and no inserts, updates or deletion can be performed form the application.

Field	Type & Length	Description
Document Type	A2	Displays the document type of the document number. Pop up Menu - available on field document type. Maintain Items - Drills down to the "Buyer Quotation Maintenance" screen Item Detail Preview - Drills down to the "Item Detail Preview" screen
Document Number	A10	The document number of the unprocessed purchase order requisitions. Pop up Menu - available on field document type. Maintain Items - Drills down to the "Buyer Quotation Maintenance" screen Item Detail Preview - Drills down to the "Item Detail Preview" screen
Process Date	DD-MON-YYYY	The process date of the unprocessed purchase order requisitions.
User	A8	The user of the unprocessed purchase order requisitions.
Buyer	A8	The buyer linked to the requisitions. The List of Values on field BUYER displays the user and name and includes the values "ALL" and "UN-SCHED". "ALL" only functions in Query-mode and lists all requisitions, whether scheduled or not. "UN-SCHED" only functions in Query-mode and list requisitions that are not scheduled (linked to a buyer). If null, no buyer is allocated to the requisition. Should the buyer drill down to maintenance module using the drill down on the document type field on an unallocated requisition, the requisition is automatically allocated to the buyer. Only unallocated requisitions and requisition linked to the buyer will be seen by the buyer in this option. To change the buyer allocated to a request option {FPMO1-2} should be used.

Block 2: Unprocessed Buyer Requisitions

The block displays the item detail of the active request (the line the cursor is on in block 1). All fields on this screen are only queryable for the active item queried in block 1.

Field	Type & Length	Description
Item Status	A1	A purchase order (PO) item must be accepted or rejected by a buyer before the item can continue on the document process. To accept or reject an item the buyer will set the item status. A buyer can update the item status from the default Not Accepted to Accepted or Rejected or from Accepted to Rejected but once Rejected the item status is no-longer update able.
Creditor	N9	The creditor number of the approved creditor quotation linked to the item, if null no quotation is linked to the item.
Item Type	A1	The item type of the item stock item, general item, library item or non-defined item.The field is only queryable for the active item queried in block 1.
Store	A2	The store code for the item if the item type is Stock. The field is only queryable for the active item queried in block 1.
Item Number	N8	The item number for stock, general or library items.
Description	A4000	The item description.
Item Quantity	N9.3	The requested item quantity. The field is only queryable for the active item queried in block 1.
Unit	A8	The unit in which the item was requested.The field is only queryable for the active item queried in block 1.
Unit Price	N17.2	The currency value of one unit of the item. The field is only queryable.
Unit Total	N17.2	The total converted item value in local currency. Tthe field is only queryable for the item quried in block 1.

Example:

Pop Up : Buyer Quatation Mantainance
The fields i.e Product Code, Commodity Code and Brand Code are added on FPMO1-1 to display branding of items.

Field	Type & Length	Description
Product Code	N4	This field shows a list of values of the products linked to a creditor on FPMM-2 (Creditor Commodity Block).
Commodity Code	N4	This field displays a list of values of the commodities linked to a creditor on FPMM-2 (Creditor Commodity Block).
Brand Code	N9	This field displays a list of values of the of the brands linked to creditor on FPMM-2 (Creditor Commodity Block).

Example:

Processing Rules
	SOD YD/PM is used to switch on/off branding.

History Of Changes

Date	System Version	By Whom	Job	Description
08-Jan-2007	v01.0.0.0	Marchand Hildebrand	118429	Update manual.
03-Mar-2007	v01.0.0.1	Charlene van der Schyff	t134647	New manual format green task
14-Jan-2009	v01.0.0.1	Marchand Hildebrand	T152121	Proof Read System Owner ,...
21-oct-2009	v01.0.0.2	Marchand Hildebrand	T158353	Query Requisition
28-oct-2020	v04.1.0.0	Ntombifuthi Dlamini	T236232	Update manual.